1. Determine the time and place of the meeting: choose a suitable time and place for the convenience of the participants and ensure that the facilities at the meeting place are complete to meet the needs of the meeting.
2. Inviting guests or speakers: If necessary, inviting experts or experienced people in related fields can add a lot of color to the meeting.
3. Inform participants: inform all participants of the time, place, agenda and other information of the meeting in advance.
4. Record the contents of the meeting: Designate a recorder who is responsible for recording the main points discussed and suggestions made at the meeting.