Chen Wanxia
(Information Center Archives of Sinopec Southwest Oil and Gas Branch)
Abstract This article introduces the honorary archives of Sinopec Southwest Oil and Gas Branch The management status and management measures elaborate on the corporate honor archives as an important part of the archives. In foreign economic cooperation, personal skill appraisal, professional title promotion and the construction of corporate culture, it is important to increase corporate pride and cohesion and educate new employees, etc. plays an important motivating role.
Keywords Enterprise Honor File Management
0 Introduction
Enterprise Honor Files refer to the information obtained by agencies, organizations, and institutions at all levels during the long development process of an enterprise. Honorary objects awarded by social groups that are valuable for preservation and use. It truly and objectively records the achievements of the company in major changes, witnesses the glorious achievements of the company's development and growth, reflects the company's technological progress, is the crystallization of the hard work and wisdom of several generations of the company, and is very precious to the company. Wealth is a non-renewable original record, mainly including certificates, rolls of honor, banners, prizes, certificates, trophies, letters of appointment, plaques, medals, etc. As an important part of archives, it has attracted more and more widespread attention. In addition to providing original credentials for improving corporate competitiveness, strengthening foreign economic cooperation, personal skill appraisal, and professional title promotion, it also plays an important role in building corporate culture. , which plays an important motivating role in increasing corporate pride and cohesion and educating new employees. Enterprise honor files must abide by the file management principle of "centralization and unification", comprehensively collect, standardize and organize according to categories, and archive them in a timely manner to achieve scientific management and proper preservation, so as to play their due and unique role.
The Southwest Oil and Gas Branch has made significant achievements in the discovery of Daqing Oilfield, Liaohe Oilfield and Puguang Gas Field. Over the years, Southwest oil and gas people have achieved a series of important results in oil and gas exploration and development in the tight clastic rock field and marine carbonate rock field in the Sichuan Basin. With its glorious history, it has become the leader in Southwest China. Its exploration and development series technologies have reached the domestic level. At the leading level, it has won many national, provincial and ministerial level scientific and technological progress and exploration achievement awards. As of December 31, 2013, Southwest Oil and Gas Field has obtained a total of 130 nationally authorized patents. These corporate honors have comprehensively enhanced the overall strength of the Southwest Oil and Gas Branch, promoted corporate culture, and prepared technical reserves for the construction of tens of billions of gas fields.
In the new era, we must do a good job in the standardized management of branch corporate honor files and strengthen the control of the collection, sorting, classification and archiving of branch corporate honor files. This will have far-reaching implications for improving the corporate sense of honor and achieving sustained and rapid development of the company. practical significance.
1 The current status of corporate honor file management of Southwest Oil and Gas Branch
The corporate honor files of Southwest Oil and Gas Branch generally adopt a multi-headed and segmented management model. Scientific and technological progress awards, corporate patents, corporate collective political honor awards, and personal honor awards are kept in different professional management departments. The preservation of scientific and technological progress awards and corporate patents is relatively standardized and complete. In recent years, the relevant management departments have realized the importance of corporate honor files and formulated a series of management regulations and adopted some management measures for collective honor information generated by companies. The collection, arrangement, and management of corporate collective honor files have been strengthened. Therefore, the recent management of corporate collective honor files is in good condition, but the lack of corporate collective honor files in the early days is an objective reality. In response to this actual situation, the relevant departments of the branch have also arranged dedicated personnel to systematically collect and organize key points based on relevant clues to ensure the integrity of the collective honor files in the corporate honor files. In addition, as for personal honor files in corporate honor files, everyone's file awareness has generally increased in recent years. Basically, they go to the relevant management departments to complete the corresponding personal honor file registration procedures in accordance with relevant requirements, and implement the award names, award winners, awards Important information such as level, awarding unit, awarding time, awarding conference name, etc., and scanned relevant certificates. However, some important personal honor information in the past has been scattered in the hands of individual winners for a long time. Due to the self-recommendation habit formed by personal honor files for a long time The influence of consciousness has caused the temporary omission or even loss of personal honor files, leaving consequences for the systematic use of corporate honor files.
2 Southwest Oil and Gas Branch Corporate Honor File Management Measures
1) Strengthen leadership, strengthen publicity efforts, and raise awareness of the importance of corporate honor file management.
In view of the characteristics of the production of honor files, such as uncertain time and scattered sources, through vigorous publicity by leaders in charge of various functional departments and part-time file managers, corporate leaders and employees can fully realize that corporate honor files are as important as other files, and strengthen honor files. Archiving awareness to ensure that all newly added corporate honor files are archived in a timely manner according to new requirements.
2) Formulate management measures for corporate honor files and establish and improve the corporate honor file system. Enterprises should develop a corporate honor file system that suits their needs based on their own work characteristics and actual conditions. Standardize the archiving management of collective and individual awards and corporate honors, and make specific provisions on the archiving scope, archiving time, archiving department, archiving person and storage period of corporate honor archives, so that all aspects of the creation of honor archives can be There are rules to follow, and the management work is more standardized and professional, ensuring that honorary materials and awards are collected completely, filed in a timely manner, properly kept, and used rationally.
3) Strengthen the source control of the collection of honor files, which is an important step in the management of honor files. The first is to clarify the scope of corporate honor collection: all kinds of awards issued by superior agencies and government organizations, including certificates, certificates, medals, medals, plaques, trophies, pennants, etc. according to the form of the carrier. Various honorary objects for being rated as advanced at the municipal level or above; winning scientific research achievement awards at the provincial level or above; honorary objects for participating in various competitions and rankings at the municipal level or above; gifts given to enterprises by enterprises, institutions, social groups, individuals, etc. , such as souvenirs, inscriptions, calligraphy and paintings, banners, etc. It is divided into two categories: collective honor and individual honor. Collective honor is the focus of corporate honor file collection, while individual honors are centralized and unified according to the award level. The second is to clarify the collection method: all units and individuals are required to register, scan, and archive the honor information in a timely manner within one month after obtaining the honor. The designated department will "unify the collection and transfer" and implement dedicated personnel to manage the corporate honor information. Effective integration, thereby reducing the incidence of missing items.
4) For some important corporate honor files that are temporarily vacant, we have formulated special work plans, increased investment in special funds, organized relevant manpower and material resources, and further searched and implemented according to clues, so that the original scattered The important corporate honor files in the hands of each unit or individual should be placed as required, so that the corporate honor files can be completely collected and organized in a standardized way, so that they can be properly kept and conveniently used.
5) Actively explore corporate honor file management methods and strive to achieve maximum sharing of honor file information. Each department first classifies the corporate honor files on a piece-by-piece basis, then sorts them according to the time of generation, compiles the corresponding category names and case names, makes a mark, and timely registers the honor information catalog generated by the department on the computer and submits it uniformly. The archives department summarizes the catalog and processes it through scanning, photographing and other technical means to form corresponding tables or full-text photo data of physical objects, and then realizes the retrieval, review, utilization and copying of honorary archive information through the computer network system. Enter the relevant information of corporate honor files into the file management system and establish an online honor archive room. Users can query the relevant honor file information they need through specific user login and user permission settings, and use "keyword" search. This kind of system, which is not limited by time and space and meets the different needs of more users, has fully unleashed the value of honor files and realized the full sharing of honor file information resources. This approach not only improves the utilization rate, but also avoids damage to corporate honor files during the utilization process.
3 Conclusion
At present, archives services in the network environment have shown new characteristics in their service methods, concepts, organizational forms, and structures. Enterprise honor archives management will also By establishing radiating open services in a new way, the utilization value of corporate honor archives will be fully recognized by people with different uses in society. Thematic honor archives, corporate honor archives showrooms and online honor archives will make great strides forward for enterprises. Make positive contributions towards new goals, promoting corporate culture, compiling history, etc.