The mode of EHS management system is to provide methods or templates for companies or factories to compile EHS-MS.
3. 1 Responsibilities and obligations of management
3. 1. 1
The policy of improving environmental, health and safety performance should be established, communicated, popularized, revised and supported at all levels of the organization. This policy should be documented, properly kept and accessible to the public. The policy should include a commitment to prevent pollution and meet the requirements of laws and regulations.
3. 1.2
Managers should actively participate in the process of EHS management system through actions and provide sufficient resources to realize their commitments.
3. 1.3
The operation manager shall determine the scope, priority and steps of EHS management system implementation according to the complexity and risks of operations and products.
3. 1.4
The responsibilities, authorities, obligations and capabilities of environment, health and safety are specified and recorded in the document, and communicated and implemented at all levels.
3. 1.5
In the process of evaluating the EHS performance of employees and departments, the EHS performance of individuals and groups should be confirmed and considered. Establishing reward and punishment mechanism is a way to motivate managers and employees to improve EHS performance.
3. 1.6
There should be a system to encourage employees to actively participate in the EHS-MS process and encourage employees to exchange good EHS procedures, regulations, practices and technologies within the organization.
3. 1.7
EHS-MS should have clear goals, objectives and indicators, and evaluate the EHS performance of individuals, departments and companies according to these goals, objectives and indicators. The system should also include measures to translate requirements into procedures and regulations.
3.2 Risk Assessment and Management
3.2. 1
The system should be able to identify risks, evaluate the consequences and possibilities of risks, and evaluate the continuous management measures to prevent and reduce risks. During the research, preparation and planning, the potential EHS impact of products or processes should be evaluated as soon as possible.
3.2.2
Regular risk assessment should be conducted on operations, projects and products by qualified personnel to identify and evaluate potential risks related to the company, its business, personnel, facilities, users and other products, the public and the environment. Regularly assess emergencies (including transportation accidents and their potential impacts).
3.2.3
There should be a risk assessment system, and the identified risks should be prioritized and managed in a cost-effective manner. Risk management decisions should be recorded and communicated. According to the characteristics and size of the risk, the corresponding rectification measures are put forward and documented for the assessed risk. There should be an after-the-fact process to confirm that these rectification measures have been implemented.
3.2.4
The risk assessment shall be revised in a timely manner every once in a while or when changes occur. There should be a process to verify that new and improved equipment designs and program changes have corresponding EHS protection measures.
3.2.5
Useful information should be obtained and saved from the environmental, health and safety assessment, and the EHS risk of undelivered equipment or facilities should be controlled and managed.
3.2.6
The system should ensure correct, accurate and effective product safety information.
3.3 Compliance and other requirements
3.3. 1
The system shall ensure that all applicable EHS compliance requirements are widely known and conform to corresponding procedures and steps. Relevant laws, regulations, permits, specifications, standards, procedures and practices should be kept up to date, and disputes and conflicts can be resolved. The formed operation requirements should be documented and communicated to relevant employees.
3.3.2
There should be a procedure for regularly evaluating the compliance of laws, regulations, licenses and company requirements.
3.2.3
There should be procedures for investigating illegal accidents, including the exchange of experiences and lessons learned from the company's operations. Through thorough analysis, we can find the root cause of non-conformity, and feed it back to the planning, and make continuous improvement to eliminate the unsafe factors of the system.
3.3.4
Actively participate in the formulation of new compliance requirements when necessary.
3.3.5
Monitor EHS compliance requirements at the appropriate organizational level and determine the impact and benefits on the company's operations.
3.3.6
If EHS compliance requirements may have a significant impact on production equipment or the company's regional or global business, the system shall communicate.
3.4 EHS management plan and procedures
3.4. 1
There should be a strategic plan to establish and maintain written EHS objectives and indicators, including the time frame for achieving these tasks. The objectives and indicators set in each corresponding department and level of the organization should be consistent with the EHS policy of the company. When establishing and reviewing objectives and indicators, laws and regulations and other financial, operational and commercial requirements, important EHS matters and impacts, technical scheme selection and opinions of relevant stakeholders should be considered.
3.4.2
Plans and procedures for achieving goals and targets (including time frames) shall be defined, established and maintained. In each corresponding department and level of the organization, the responsibility for achieving these goals and targets is divided. Regularly review procedures to ensure that they are in line with current operations, activities and operating procedures.
3.4.3
When necessary, the EHS management plan and procedures shall be revised to adapt to new development projects, new or rectification activities, products or services, and newly recognized EHS impacts and related matters.
3.5 Personnel, training and contractual services
3.5. 1
The system should select, configure, train and evaluate the qualifications, abilities and skills of required employees according to the EHS job qualification evaluation standard of the organization to meet specific job requirements.
3.5.2
In order to meet the requirements of EHS and ensure that employees understand the potential safety, health and environmental risks, it is necessary to carry out on-the-job education and regular re-education for employees. The work should at least include: regularly evaluating the knowledge and skills of employees according to the requirements and training documents, and evaluating the training effect.
3.5.3
In the case of personnel changes, there should be a procedure to evaluate the experience, knowledge and ability of individuals and the whole.
3.5.4
There should be procedures for employee and occupational health management, including procedures for preventing and reducing work-related injuries and occupational diseases. Requirements for personal protective equipment shall be defined and communicated to employees and contractors. Train employees to ensure that the requirements of personal protective equipment can be implemented.
3.5.5
There should be a procedure to evaluate and record the compliance requirements, responsibilities, EHS performance improvement objectives and EHS management improvement standards of employees, and give feedback. As part of the annual audit or other reward and punishment system, evaluating the performance of EHS is helpful for continuous improvement.
3.5.6
The procedures for evaluating and selecting contractor services include: evaluating the ability to complete the work under the premise of ensuring safety and environmental protection and keeping consistent with the company's EHS management system.
3.5.7
The performance requirements of the contractor shall be clearly defined and communicated, including the provision of trained and qualified personnel who can complete specific tasks; And there is a self-monitoring program.
3.5.8
The system should be able to effectively manage the two organizations that provide and receive the contractor's services, and can prove that the contractor conducts EHS management in a coordinated manner with the company's EHS management system. The system shall include the procedures for regularly evaluating the contractor's EHS performance, information feedback, finding defects and correcting them.
3.6 Document and information exchange
3.6. 1
Drawings and other patent documents required for the normal operation and maintenance of facilities shall be easily obtained and kept up to date.
3.6.2
In the process of operation, information related to potential hazards of materials should be updated in time. According to the risk assessment of personnel, monitor the exposure of personnel, communicate the protective measures taken, and record and review the corresponding health data.
3.6.3
Information on potential hazards related to raw materials and products should be recorded and communicated to ensure correct transportation, use and disposal.
3.6.4
Records related to operation, maintenance, inspection and facility change shall be kept and protected. Records are clear and easy to read, easy to identify, and can track the activities involved.
3.6.5
There should be procedures for identifying, controlling and maintaining records, including training records, review and evaluation results. Policies, procedures and guidance documents should be checked regularly and revised and replaced in time. The retention period of records should be specified, and expired documents should be recovered from all distribution and use places in time.
3.6.6
There should be procedures for free and open exchange of EHS affairs. For example, set up a "hotline" so that employees can reflect their questions and problems in violation of EHS. Pay attention to confidentiality and investigate and deal with the reflected situation.
3.7 Facilities Design and Construction
3.7. 1
The project management system and procedures shall be documented, easy to understand and executed by qualified personnel. EHS managers should participate in the planning and process design of facilities at all levels.
3.7.2
In the process of design and construction of new facilities or renovation facilities, recognized design codes and standards that meet or exceed relevant management requirements shall be used; If there are no rules and regulations, approved design rules and standards that reflect the company's requirements should be used.
3.7.3
There should be a quality control and inspection system to verify whether the facilities meet the design technical requirements and are built according to applicable standards.
3.7.4
The differences between approved design codes and standards or approved designs can only be recognized after being examined and approved by the designated authoritative department, and the basic reasons for the approval decision can be recorded.
3.7.5
Pre-commissioning review shall be conducted and recorded. Ensure: construction (construction) according to regulations; Safety, health and environmental prevention measures are in place; Emergency, operation and maintenance procedures are ready; Risk management recommendations have been formulated and implemented as required; Personnel training has been completed; Meet the requirements of regulations and licenses.
3.7.6
Guidelines and procedures should be established to implement and record the safety, health and environmental risk assessment at specific design stages to ensure compliance with the EHS and business objectives of the organization.
3.8 Operation, Maintenance and Change Management
3.8. 1
The system shall formulate and implement operation, maintenance and inspection procedures, and revise them regularly; When changes occur, they should be corrected in time. Potential high-risk operations should be confirmed and special procedures should be formulated (such as the work permit system that requires two or more people to be present during operations).
3.8.2
There should be EHS regulations and work permit system, which should be communicated, recorded and implemented to check and approve mechanical and operational risks. Operating procedures are up-to-date, available at any time, communication between various operations should be fair, and there is a set of procedures to manage confirmed risks.
3.8.3
Important alarm, control and shutdown equipment should be identified, tested and maintained regularly. There should be a system to control the temporary failure or failure of important alarm, control and shutdown equipment.
3.8.4
The system should be able to track the emission of pollutants; Evaluate pollution prevention measures; Control leakage and pollutants to meet guidelines, management requirements and business objectives; Prevent overflow and leakage; Control and manage soil and groundwater pollution caused by equipment operation and other reasons; Put forward requirements for long-term idle or scrapped facilities.
3.8.5
At all stages of design, operation and maintenance of facilities, possible pollutants in facilities should be evaluated and their potential impacts on human health, local environment, production operation and cost should be controlled. Establish a list of hazardous substances and record the treatment of hazardous substances.
3.8.6
The system shall manage temporary and permanent operation and facility changes, including: approval of changes by superiors; EHS situation analysis; Abide by the laws, regulations and recognized standards to be followed, and obtain the required licenses; Including the reasons for the change; Record the potential consequences and the required compensation measures; Time limit, including procedures to verify that the temporary change does not exceed the scope or time of initial approval without review and approval; Contact and train employees and contractors.
3.8.7
EHS regulations, procedures and rules shall be formulated, communicated and recorded, and the management of work-related activities (including vehicle operation) not at the production site shall be strengthened. Keep facilities, vehicles and equipment in a safe and operable state, provide appropriate safety equipment and hardware, and conduct regular inspection and maintenance.
3.9 Community awareness and emergency response
3.9. 1
There should be a procedure in line with the scale and operating characteristics of the company, which should consider and record the requirements and concerns of the community on the operation of the company and facilities, and respond. Enterprise managers should establish and maintain dialogue with relevant communities, local EHS management departments, emergency response organizations or other interested parties. Enterprises should communicate with the community on important changes in time to reduce people's worries about changes.
3.9.2
Each facility should have an emergency response and crisis management system, which includes a series of written, timely updated, accessible, communicated and understood plans. These plans include: organizational structure, responsibilities and authorities, internal and external communication procedures, participants, equipment resources, safety, health and environmental information, and contacts with other companies and community emergency response organizations.
3.9.3
Equipment, facilities and trained personnel required for emergency response shall be determined, guaranteed and regularly tested.
3.9.4
Simulation and drill procedures should be developed and maintained. This procedure includes consideration of external communication and influence. The purpose of the drill is to verify the applicability and resource guarantee of the emergency plan. Relevant personnel should be made aware of the roles, responsibilities and capabilities of the company and government emergency response agencies, which should be reflected in the emergency response plan.
3. 10 EHS performance monitoring and measurement
3. 10. 1
The manager shall establish and maintain a monitoring system to regularly monitor facilities and company operation phenomena that seriously affect EHS performance and management. As a procedure for recording environmental, health and safety performance, records and communication shall be conducted. This procedure is mainly used to track the EHS performance, relevant operation control measures and compliance with EHS objectives and indicators of a factory or company.
3. 10.2
Monitoring equipment should be calibrated and maintained regularly, and records of these activities should be kept according to the company's procedures.
3. 10.3
Important performance indicators of the company's facilities and environmental health and safety shall be measured, evaluated and checked regularly, and relevant management personnel shall exchange the results.
3. 1 1 accident investigation, reporting and analysis
3. 1 1. 1
The system should have procedures for reporting, investigating, analyzing and recording safety, health and environmental accidents and major near misses. The accident reporting procedure shall at least include: the type of accident to be reported, the reporting department and the reporting time limit.
3. 1 1.2
There should be a procedure, the purpose of which is to investigate and discover the root causes and related factors of near misses and accidents in time, and to determine the corrective or preventive measures needed to reduce the risk of recurrence of such accidents and related accidents. If necessary, ensure that relevant legal actions are taken, and record and reflect the legal results.
3. 1 1.3
The survey results should be kept and analyzed regularly to determine which improvements to regulations, standards, procedures or management systems are correct, which will be regarded as the basis for improvement.
3. 1 1.4
There should be a procedure for the implementation, recording and regular evaluation of rectification actions, and sufficient resources should be allocated to solve these problems.
3. 1 1.5
Company operators and other relevant personnel should exchange experiences and lessons learned from accidents and near misses.
3. 12 EHS management system review
3. 12. 1
Employees should participate in the preparation and implementation of the EHS management system, including the self-review process of the implementation of EHS regulations and procedures in the factory.
3. 12.2
The review procedure of the environment, health and safety management system shall be compiled and implemented, with the purpose of determining whether the system meets the environmental, health and safety management objectives and indicators planned by the company, whether the system is effectively implemented and maintained, and whether it can provide information on the review results of the environment, health and safety management system for the corresponding managers. The review procedure includes the scope, frequency, methods, abilities and responsibilities of the reviewers, as well as the requirements for implementing the system review and reporting the results.
3. 12.3
According to the priority, EHS activity risk and previous audit results, trained auditors regularly audit the EHS management system. Review the operation and management procedures according to the predetermined frequency to determine the procedures that can meet a certain requirement of EHS-MS.
3. 12.4
The scope and frequency of EHS management system audit should reflect the complexity of operation, risk degree and performance documents.
3. 12.5
The results of EHS-MS review should be analyzed and processed in time and documented to correct the defects and deficiencies in the system. Experience and lessons should be exchanged between different operating areas and organizations within the company.
3. 12.6
The EHS management system should be reviewed by a multidisciplinary team, including relevant experts outside the unit. Management audits should be completed by local managers and partner managers.
3. 13 management review and adjustment
3. 13. 1
In order to achieve continuous improvement, the managers of the organization should regularly review and evaluate the effectiveness of EHS-MS. The audit content should include the results of the review, the degree of meeting certain goals and indicators, the quality of the system and the relationship between relevant parties.
3. 13.2
Record the audit results and report to the corresponding manager as the basis for continuous improvement. For example, in order to improve EHS performance, managers should review the necessity of EHS policies, objectives and other procedural and regulatory changes.
3. 13.3
There should be a system to ensure that the problems in EHS management system evaluation can be corrected.