First, the content and classification of enterprise employee files
★ Category I: Resume materials
Employee resumes, resumes and various registration forms reflecting employee resumes.
1. Resume (book) and resume;
2 workers, teachers, soldiers (including enlisted and retired students) and other personnel registration form;
4. Change the name of the material;
5. Application for employment registration;
6. Registration Form for Entrusting Archives (Registration Form for Deposited Personnel Files);
7. Registration Form for Marriage and Childbearing of Unemployed Persons of Childbearing Age.
★ autobiographical materials of the second kind
Business experience
An autobiography of the nature of ideological development
Other autobiographical materials.
All the materials I wrote describing my experience, the process of ideological change, family situation, social relations and so on belong to autobiographical materials.
★ The third kind of identification, evaluation and investigation materials.
Investigation materials and registration forms for employee identification, transfer, assessment and democratic appraisal.
1. evaluation form (including self-evaluation);
2. Organize formal employee performance materials;
3. Examination registration form.
★ The fourth kind of education, training and post technology (skills) evaluation materials.
Education, degree, postgraduate registration form, training completion registration form, achievement registration form, graduation appraisal and certification materials;
Promotion of professional and technical positions (titles) approval form, employment report and performance appraisal materials, professional qualification certificate;
Laborers create identification materials and catalogues such as inventions, scientific research achievements, patents, works and papers with great influence.
★ The fifth kind of political examination materials
Review the investigation report on the political and historical situation of workers, review the conclusion, the superior's reply, my opinion on the conclusion, and check the materials that explain or explain the situation, mainly the proof materials;
Screening and examination of conclusions (opinions and decisions), investigation reports, replies and related materials;
Political examination materials such as joining the party, joining the league, joining the army, and going abroad;
Organizational review opinions, superior approval and certification materials for changing the nationality, age, nationality, party membership, league members and working hours of employees.
Taken the sixth class to participate in China * * * production party, * * youth league and democratic parties.
China * * Party's application for joining the Party, application for joining the Party and becoming a full member, China * * * Party's party member registration form, decision not to register, organization review opinions and the materials on which it is based;
Democratic appraisal of party member's organization opinions or party member's registration form, the main factual basis materials and organization approval materials that were identified as unqualified party member's dismissal or expulsion, the materials for quitting the party, and the cancellation of party member's qualification organization opinions;
China * * * Youth League's application form, application form, member registration form and withdrawal materials; Materials related to joining the democratic parties.
★ The seventh incentive material
Registration forms of all kinds of advanced figures
Advanced exemplary deeds
Commendation, notification of praise and other materials
★ Eighth disposal material
Decision on punishment (opinions on exemption from punishment), verification report, superior reply, my opinion, punishment inspection and material description;
Informed criticism materials;
Screening, reviewing reports, decisions, superior approval and my opinions;
Public security organs and discipline inspection departments deal with illegal materials;
The judgment formed by the court's trial work.
Taken the ninth kind of labor relations and wages and benefits approval materials
Salary grade registration form, post salary change registration form, salary adjustment approval form, grading and treatment approval materials;
Employee employment registration form, appointment and dismissal report, employment (renewal) approval form, labor contract, labor contract termination or dissolution report, dismissal and dismissal materials;
Insurance benefits (unemployment, pension, medical care, maternity, work injury, housing provident fund) approval form, re-employment materials;
Engaged in special types of work registration card, enterprise employees to participate in the work time and continuous length of service approved form, family planning approval form;
Approval form for retirement (resignation);
Demobilization and resettlement approval form;
Certificate of dispatch of university graduates;
Letter of introduction for job transfer
Examination and approval form for personnel going abroad;
Registration forms for party congresses, people's congresses, CPPCC meetings, representatives of workers, young women and other mass organizations, and representatives of democratic parties.
★ Other materials referred by the tenth category of organizations.
Physical examination forms for conscription, joining the army, taking part in work, graduates, changing jobs, etc. , disability physical examination form, disability grade materials;
An investigation report on abnormal death and a suicide note about the situation; Personal integrity materials, etc.
Second, the filing requirements
Complete, complete, accurate and complete procedures
note:
The writing and production materials of archive documents should be durable, and in principle, office paper with specifications of 16 should be used uniformly; ( 185×260)
In order to ensure the writing quality, the handwriting should be correct and clear. Writing materials should generally use carbon ink, and writing materials such as pencils, ballpoint pens, red ink, pure blue ink and carbon paper that are not conducive to the long-term preservation of archives are not allowed.
Third, identify
1, to determine whether the archive file belongs to the employee file of an archive object or whether it belongs to the content that should be included in the employee file, and to clean up the files and materials that are not part of the employee file or redundant according to regulations;
2. Judge whether the archived documents belong to the completed official documents, and those that are not completed or verified shall not be classified as employee files;
3. Check whether the materials are complete. If the materials are incomplete and the source and time are unknown, find out and indicate them before filing the case. Where the material is unclear or the object is unclear, it cannot be filed;
Generally, the political examination materials should include the conclusion of the examination, the investigation report, the reply from the superior, the main proof materials and my confession.
Disposition materials should generally include disposition decision (including exemption from disposition decision), investigation report, superior approval, personal disposition opinions, etc. The above materials belong to complete sets and must be complete.
4. Whether the review materials are complete must be audited and sealed by the enterprise or signed by myself, and filed after being signed and sealed;
The comprehensive materials formed in the review conclusion, punishment decision, organization appraisal, democratic appraisal and organization appraisal shall be signed by me or indicated by the organization I have met.
The appointment and removal report shall indicate the approval authority, approval time and document number of appointment and removal.
The approval form for going abroad must indicate the task, purpose and time of going abroad and returning home.
5. Identification found that the lack of relevant materials in the file, should be timely registration, collection and supplement.
Four. ingredient
Principle: Each document is a whole.
note:
The text and the final version are integrated, and the text comes first.
The original and the attachment are integrated, and the original is in front.
The original and the copy are integrated, and the copy is in the front.
The original text and the forwarding part are integrated, and the forwarding part is in front.
Fifth, sorting
1, sorted by filing time.
The first category (resume), the second category (autobiography), the third category (appraisal and examination), the fourth category (evaluation of work skills and academic materials), the seventh category (reward) and the ninth category (recruitment, etc.). ) and class x (other)
2, according to the primary and secondary relationship of archive content.
The fifth category (political examination) and the eighth category (punishment)
note:
The order of materials is: superior approval, conclusion or punishment decision, my opinion on conclusion or punishment decision, investigation report, proof material, my review or explanation material, etc.
3. Category VI
The order is: join the league, join the party, and join the democratic parties.
The application for membership should come before other membership materials.
The application for joining the Party should be ranked before other materials for joining the Party, and the registration form of party member can be arranged in chronological order.
4, category 9
Materials can be classified according to the formation time or the relative concentration of material characteristics.
The method of sorting by relative concentration of material properties is:
Salary information
Employment and appointment materials
Insurance welfare treatment materials
Outbound materials
Each material is arranged in chronological order of material formation.
Six, finishing and binding
General requirements:
16 (185×260)
Binding should be firm and tidy, without page dropping, page turning and word pressing.
Do not damage files, do not hinder reading.
(1) Archival materials exceeding the specifications of 16 can be cut as appropriate without affecting the integrity of the materials and damaging the handwriting; Materials that cannot be cut must be folded. When folding, methods such as horizontal folding, vertical folding, horizontal vertical crossing or trapezoidal folding should be adopted according to the specific situation of materials. Folded archival materials should be kept flat and the text and photos should not be damaged to facilitate reading.
(2) Archive materials that are damaged, curled, wrinkled and smaller than 16 shall be pasted. The pasted backing paper must be white paper; Paste and glue must be resistant to insects and not corrode paper; After pasting, the archive materials should be dry, not exposed to the sun or baked at high temperature.
(3) For archive materials that are too narrow or damaged and have no binding lines, margins should be added to ensure that they are neatly bound, without pressing words or damaging the content of the materials.
(4) Take out metal products, such as pins, paper clips and staples. To prevent oxidative rust from damaging archival materials.
Binding requirements:
Each employee's file materials must be bound into volumes, so that the files are neat, flat and firmly bound. The specific method is as follows:
(1) The directory is placed before the volume, and the material order is consistent with the directory.
(2) Organize archival materials. If the material conditions are good, all sides should be neat; If the conditions are poor, the left and right sides should be neat.
(3) punching holes. On the left side of the material, punch three holes with equal vertical spacing of 1.5 cm, with spacing of 8.3 cm, and tie them with shoelaces.
(4) Use the standard employee files stipulated by the state. The file should contain the name of the archivist.
(5) Packing. Put the bound files into the employee file box, and fill in the name, file number and source.
(6) Employees' files must be carefully reviewed after being sorted into a binder.
(7) Arrangement of subsequent archival materials. Follow-up employee file materials shall be sorted out once every six months, and the contents of the materials shall be filled in the corresponding catalogue, and the name and date of the agent shall be filled in the remarks column, and the materials shall be bound into the file.
Seven. catalogue
1, page number writing
Page numbers are marked in the lower right corner of the front and the lower left corner of the back of each page with text content.
note:
1 piece of supporting paper supporting several small format materials is numbered as 1 page.
2, class number writing
Stamp the "Part Number" in the blank in the upper right corner of the first page of the archive file.
Class number: "One" to "Ten"
The part number is the serial number in similar materials, which is determined in chronological order or primary and secondary relationship.
Page numbers are Arabic numerals.
3, volume (bag) directory
Put it at the beginning of each employee file (bag)
Write in durable materials or print by computer.
All items should be filled in completely and accurately.
Note 1
After each category, appropriate space should be reserved for supplementary archival materials.
Part number: arranged in category order, such as "the first (or 1) part of a category".
Person in charge: the unit or individual who formed the filing document, that is, the signatory of the document.
Title: Fill in the title of the filing document, which should be complete and accurate; If there is no title or cannot reflect the contents of the document, it should be written separately and enclosed in "]".
Date: 8 Arabic numerals, you can write two lines.
Pages: The total number of pages in this material.
Requirements:
Each volume of archives must have a detailed catalogue of archival materials. The catalogue is an index for consulting the contents of archives and should be carefully compiled. Specific requirements:
(1), fill in one by one according to the category arrangement order and file directory format;
(2) Fill in "Title" according to the title of the material. Materials without titles should have a title. The topic is too long and can be simplified appropriately. When writing or simplifying the title, the main content or nature of the material must be accurately reflected. If the name of the raw material is inconsistent with the actual content, it must be compiled separately or indicated in the catalogue;
(3) The "date" generally adopts the last time indicated by the material signature. The time when the copied archival materials were formed using the original materials.
(4) The compiled directory should be neat, correct, clear and beautiful. Ballpoint pens, pencils, red and pure blue ink should not be used to write the catalogue. After filling in the table of contents, you should check whether it is accurate.
(five) when compiling the catalogue, appropriate space should be left behind each catalogue for supplementary archival materials.
★ Fill in the test preparation form in the volume: fill in the initial sorting time and personnel name later.
Fill in the annual organizer, inspector and finishing time in the middle.
4. Search tools
ask
Enterprise employee file management institutions should establish employee file retrieval tools or management ledger (file directory). These items include: name, document number, storage address, remarks, etc. They are arranged in order of strokes or initials of surnames. Leave some spaces after each surname, and keep the more commonly used surnames. "Wang, Liu, Li, Zhang,"
The employee file is represented by "10" or "ZG" and consists of 1, employees on the job, 2 retired employees, 3 resigned employees and 4 dead employees. The document number is "ZG1-1"and "ZG2-65438".
Eight, file accessories
File volume file bag
Coil specifications:
27.4 cm long and 20.5 cm wide; There are three binding eyelets on the left, with an eye distance of 8.3 cm (from the center of the eye); The center of eyelet is 1.5cm from the left edge, and the centers of upper and lower eyelets are 5.4cm from the upper and lower edges.
Materials:
Generally, 300 grams of single-sided white paper can be used to cover the cloth, or only cover the cloth at the corners, or paste the paper, but not too thick to reduce the weight of the document.
Color:
Should choose light color, such as light yellow, milky yellow, etc. , red, big green or black, blue, purple and other dark colors should not be used. All words on the roller surface should be red.
Project:
"Enterprise employee file", "name", font and distance:
The "enterprise employee file" is in regular script (72 pounds), with the word spacing of 7 cm from the upper edge of the scroll.
"Ming" is a large song style, 5.5 cm away from the lower edge of the scroll surface. It is not allowed to write the name with homophones or irregular Chinese characters.
2. Portfolio
Specifications:
30 cm long, 23 cm wide and 2.5 cm thick (folded part).
Material quality:
You can choose a better kraft paper according to the conditions.
Covering project:
"Enterprise Employee Combination", "Name" and "Production Unit"
Colors of fonts and words
Same as file volume. "Unit" is under "Name"
For other contents, you can look at the relevant regulations of the state and the documents of your own unit, and you can refer to their styles to sort them out!