Section 1 General Provisions
Article 1 In order to strengthen the information management system, speed up the informatization construction of the group company and improve the operation effect of information resources, this information management system is formulated in combination with the specific conditions of the group company.
Article 2 Definition of information in this information management system:
1. administrative information: all written materials, e-mails, documents and faxes transmitted for administrative purposes in the system of the group company. Specific information management is manifested in the following aspects: uploading and publishing, text management, data management and file management. It belongs to daily administration.
2. Market information: customer documents, faxes, telephone numbers and customer files of business sales of the group company; Original data, electronic data, documents, reports, etc. , such as telephone records, quotations, contracts, scheme design, tenders, etc. Used by group companies. The specific information management system is manifested in customer communication, writing, data collection and analysis, business document preparation and so on. Belonging to enterprise management.
Article 3 On the basis of strengthening macro-control and micro-execution, the information management system must strictly enforce confidentiality discipline, with the aim of improving the efficiency and management effectiveness of enterprises and serving the overall operation and management of enterprises.
Article 4 The information management system shall implement the policy of "improving efficiency means increasing enterprise benefits", be meticulous, accurate and fast, reduce errors, distortions and delays in information transmission in enterprise management, and effectively assist the implementation of administrative management and business decisions.
Article 5 The information work of group companies, wholly-owned subsidiaries (wholly-owned and inline enterprises with 5 1% equity) and institutions must implement this system. Other Chinese-foreign joint ventures and inline enterprises shall be implemented with reference to this system.
Section 2 Information Management Systems, Institutions and Relevant Personnel
Article 6 A group company shall set up a group information center, and independent accounting companies and subordinate enterprises of the group company shall set up independent information institutions. Non-independent accounting units are equipped with full-time or part-time information personnel.
Article 7 The administrative departments of enterprises shall be responsible for the daily management of relevant administrative information according to administrative regulations; The sales center office of an industrial company is independently responsible for market information management.
Independent accounting companies and enterprises set up information administrators or personnel specializing in information management with reference to group companies.
Information management is equipped with necessary computer technicians and clerks according to the needs of business work.
Article 8 The Group Information Center is responsible for the information management of the whole system of the group company, and for the summary and file management of all information. Responsible for the information management of the whole system.
Article 9 According to administrative regulations, the chief executive of an enterprise is mainly responsible for administrative information management.
Article 10 The Group Information Center shall have an enterprise information specialist, who is mainly responsible for the systematic and professional management of market information. Enterprise information specialist is divided into two positions: administrative information and market information.
The main responsibilities of the enterprise information specialist are as follows:
1. Implement the resolutions of the general manager's office meeting of the group company and participate in the preparation of the information management system presided over by the general manager's office. (Administrative Information Commissioner)
2. Under the command of the director of the sales center, be responsible for the collection, processing and transmission of all kinds of information in the market operation, and put forward improvement measures for the problems existing in the implementation. (market information expert)
3. Work with the Administration Department to handle the administrative work related to public institutions in daily work. (Administrative Information Commissioner)
4. Assist and guide the information processing of other departments of the group company. (Administrative Information Commissioner, Market Information Commissioner)
5. Be responsible and report to the general manager of the group.
6. The Group Information Center is responsible for the daily monitoring of the business information management and activities of the whole system of the Group; Be responsible for training the business personnel of the whole system on market operation information, and constantly improve their professional quality and level;
Eleventh leaders at all levels must ensure that the information center personnel exercise their functions and powers and perform their duties in accordance with these measures.
Twelfth information management system personnel in the work, must adhere to the principles, according to the rules. For matters that violate the confidentiality system and other administrative systems, it is necessary to report to the superior leaders in a timely manner and implement specific treatment after receiving instructions.
Article 13 The Group Company supports the information management personnel to adhere to the principle and act according to the information system. It is strictly forbidden for anyone to retaliate against information managers who dare to adhere to principles. Group companies will praise or reward information managers who dare to adhere to principles.
Fourteenth information management system personnel strive to be stable, and shall not be transferred casually. Information management personnel must go through the handover procedures with their successors if they transfer their jobs or leave their jobs for any reason. Those who have not gone through the handover procedures shall not leave their posts or interrupt related work. The information management personnel of the unit that has been revoked or merged must, together with relevant personnel, prepare a list of information documents to be handed over, make records and handle the handover procedures.
Section 3 Administrative Information Management System
Article 15 According to the definition of management information, management information is mainly generated, transmitted and applied in the management activities of group companies.
Article 16 The administrative information management system is mainly based on the following provisions in the Administrative Management Outline of the Group Company:
1, document sending and receiving regulations;
2, documents, files, data management regulations;
3, information management center management regulations;
4, group company seal, letter of introduction management regulations;
5. thldl.org.cn, the duty information management system of the group company;
6. Confidentiality system.
Article 17 Considering the particularity of business competition of group companies, administrative information management no longer involves marketing (customer) information, technical information and financial information of group companies.
Section 4 Market Information Management
Article 18 According to the definition of market information, market information is mainly information generated, transmitted and applied in the management of market business.
Article 19 Classification of market information sources: commercial (customer) information and non-commercial market information.
1. Business (customer) information: telephone number, fax number, letter number and e-mail number of the customer who purchased the company's products; Telephone, fax, documents, letters and emails for business communication between the company and customers; Information disclosed by the client company; Customer secret information collected by marketers; Reports and materials submitted by the intelligence personnel of the sales center; Analysis report to customers, etc.
2. Non-business market information: industry articles and materials collected through the Internet, newspapers, magazines and various information channels; Materials, documents and reports of competitors; Disclosure of technical information; E-mails, letters and materials sent by peripheral media and institutions to the group company; Internal operation analysis documents and reports of the company; Other materials related to the management of market business.
Article 20 Under the direct leadership of the director of the sales center, the market information specialist of the information center is mainly responsible for the following business information work:
1, responsible for the construction, maintenance, update and external information release of the Group website, and carrying out a series of online business work.
2. Responsible for receiving, sorting out, preliminarily analyzing business (customer) information and transmitting it to the director of the sales center, and establishing, saving and continuously maintaining customer files;
3. Under the direction of the director of the sales center, be responsible for the telephone and email information exchange with customers, and be responsible for the writing, sorting, internal approval and external transmission of documents and materials with customers;
4. Responsible for guiding and assisting market institutions to collect business information in accordance with the Measures for the Administration of Regional Markets, urging market institutions to report business information to the Group Company in a timely and accurate manner, sorting out and analyzing business information of market institutions, forming customer classified files, and reporting important information management systems to the director of the sales center in a timely manner;
5. Responsible for writing the company's business market analysis report regularly and assisting the company in making sales decisions;
6. Monitor, collect and sort out the intelligence data of competitors; Collect, sort out and analyze trade goods and materials;
7, responsible for direct business intelligence, business information sorting.
8. Other work assigned by superiors.
Twenty-first administrative information commissioner under the command of administrative leaders at all levels, mainly responsible for the following non-business information work:
1, responsible for the daily computer processing of text files such as printing and copying, and the use, management and maintenance of computers, fax machines, photocopiers and other equipment;
2. Be responsible for the negotiation and management of the company's non-market affairs and daily information exchange;
3. Receiving, sorting, reporting and sending information files of indirect business units (such as media organizations);
4. Draft general business management documents within the group company;
5, all kinds of information related to administrative management;
6. Other tasks assigned by superiors.
Twenty-second information officers must strictly abide by the following specific provisions in the group company system:
1, document sending and receiving regulations;
2, documents, archives, data management regulations;
3, information center management regulations;
4. Security system.
Section 5 Others
Article 23 Information managers must realize that there is no independent information work divorced from specific administrative activities and business activities, so the ultimate goal of information management is to test the effectiveness standard of information management, that is, the effectiveness and execution efficiency of business work and administrative work.
Article 24 This Information Management System Law is promulgated, interpreted and revised by the board of directors of the Group Company, and implemented by the Group Information Center and enterprise management departments at all levels.