The general method is:
1, the first classification of administrative business information;
2. Personnel data is classified as the second category;
3. The project data is classified into the third category;
The above three categories are just big categories, and there are subdivisions under each category:
1, administrative and industrial data breakdown
(1) industrial and commercial information (articles of association, license, original and copy of organization code certificate, copy of legal person ID card, etc.). )
(2) Financial information (capital verification report, original and photocopy of tax registration certificate, annual examination data, etc.). )
(3) Production enterprises will also have production licenses, hygiene licenses, patent certificates and so on.
(4) Real estate companies have construction permits, pre-sale permits, land certificates, real estate licenses and so on.
2. Personnel data breakdown:
(1) Recruitment interview registration information (including employee personal information and relevant certificates)
(2) Monthly evaluation data
(3) Training materials (training ledger, etc. )
(4) wage standard data
(5) employee work plan and summary, etc.
(6) Labor contracts, probation contracts, training contracts and other contracts specially signed with the company.
3. Project data decomposition
Project data are classified according to the nature of the company's operation, such as production and sales, and the data are very different, so I won't list them here.
Management points:
1. Classified storage of files.
2. Classification and storage of documents.
3. Some documents can't be lent out in the original, so copies should be made.
4. It is forbidden to copy some documents.
5. Establish a register of lending and returning documents.
6. Document racks shall be clearly marked according to the classification.
7. The binder should be clearly marked according to the content.
8. The documents shall be numbered and stored in numbered order.
9. All kinds of documents should be kept for a fixed period. Documents due at the end of the year must be sorted out and destroyed to make room for the storage of subsequent documents.