Question 2: What should you pay attention to when writing a reply in an official document? If it is "XX Village's request for instructions about XX", how to write the title of the reply? 1. The structure and writing of the reply
Start
Clearly write down the reason for sending the letter, and generally explain the purpose and basis of the letter. Then use the transitional language "I will reply to the relevant matters as follows" and so on to cause the following. In the reason part, first quote the title and document number of the communication, such as "Your letter was received on ×××年×月×日×月×日×月×日
Subject
The subject is the core part of the reply. Use concise and appropriate language to clearly state the questions and opinions you want to tell the other party, so that the other party can quickly understand the intention of the letter and reflect it accurately, and the answer must be clear.
Ending
Generally, we will respond to the other party in polite language, such as offering support, help or cooperation, or raising hopes and requirements.
Concluding remarks
Generally speaking, it is idioms such as "this reply" and "this reply"
The names of the sender and recipient are written on the painting
It is signed by. It consists of the agency and the written date. The issuing agency should write the full name or the standardized abbreviation, and the date should be written in Chinese characters and stamped with the official seal.
2. Examples and model analysis
(1) General form
(1) Case analysis
Reply from the General Office of the State Council on the use of national flag and national emblem patterns when issuing special stamps
( Issuing authority) (reason for issuance) (language)
State Office Letter [2003] No. 75
Xx Ministry of Industry:
(Main delivery authority)< /p>
Your Ministry’s “Letter on Application for Authorization to Use the National Flag and National Emblem” (Ministry of Information Issue [2003] No. 363) and “Letter on Supplementary Application for Authorization to Use National Flag and National Emblem” (Ministry of Information Issue [2003] No. 421) (Quote the title and document number of the letter, indicate the reason and basis for writing the letter) Accepted. (Answer the question and state your position clearly) I hope to use it correctly and effectively maintain the dignity of the national flag and national emblem.
I am. Reply.
General Office of the State Council
November 7, 2003
(2) Writing mode
(Name of the issuing unit) Reply (language) about (reason for issuing the document)
×××:
Your bureau (unit or department) has received a letter (transitional letter title or document number) about (letter of introduction title or document number) language). After research (approval), I hope to (put forward suggestions or methods to deal with the issues in the letter) and actually maintain (practice, request).
I am replying to the letter. Conclusion)
××× (official seal)
x day, x month, x year
(3) Instructions for use
This kind of letter It is suitable for higher-level agencies to directly answer questions raised by lower-level agencies, and at the same time put forward certain hopes and suggestions to lower-level agencies.
(2) Variations
(1) Case analysis
Xx Vocational Education and Adult Education Department
(Issuing Authority)
Reply letter on confirming the five-year higher vocational enrollment plan of XX Light Industry Vocational and Technical College< /p>
(Reason for posting) (Language)
Chenghan [2004] No. 50
Xx Municipal Education Bureau:
(Mainly delivered to Agency)
The letter from the Development and Planning Department of your college regarding the application for confirmation of the five-year higher vocational enrollment plan of XX City Light Industry Vocational and Technical College (the main content of the reference letter) has been received. (Transitional) The 2003 five-year inter-provincial enrollment source plan for junior high school and higher vocational education of ×× City Light Industry Vocational and Technical College will be distributed to the relevant provinces that year after you reported it to our company for summary. (Inform the basic situation of the question raised) Regarding the enrollment plan, when our company issued the plan for the cross-provincial enrollment source plan for the reform of public institutions to vocational and technical colleges in 2003, it did not indicate the five-year higher vocational plan. However, enrollment institutions are required to follow the schedule approved by the provincial education administrative department (including academic system, enrollment majors, and fee standards), and explain to the candidates through relevant admissions brochures with the provincial education and enrollment departments where the students are located.
(Further explain the questions asked and put forward corresponding requirements for the practice of specific questions)
Therefore, regarding the 2003 five-year higher vocational cross-provincial enrollment source plan of XX City Light Industry Vocational and Technical College, your committee should The approved plan shall prevail, and shall be the inter-provincial enrollment source plan for five-year junior middle schools and higher vocational schools. (Clearly state the questions asked and give conclusive answers)
Xx Vocational Education and Adult Education Department
October 8, 2004
( 2) Writing mode
(Issuing unit name)’s reply (language) about (reason for issuing document)...> & gt
Question 3: Reply: What’s the title? Write? The title should summarize the main idea of ??the article.
Concise and to the point
Question 4: How to write a reply? 11.1 Letter Format: The distance between the upper edge of the name of the issuing authority and the upper edge of the page is 30mm. It is recommended to use small standard fonts, and the font size is determined by the issuing authority; 4mm below the full name of the issuing authority is a military line (thick at the top and thin at the bottom), 20mm from the next page It is a military line (thin at the top and thick at the bottom), both of which are 170mm long. There are 28 words in the middle of each line. The name of the issuing authority and double lines are printed in red. The identification method for each element between two lines is explained from the corresponding element in this standard. A letter is a letter; an official letter is an official letter. It is a style of writing used by superiors and subordinates, parallel agencies or agencies that are not subordinate to each other when negotiating and contacting work, asking and answering questions. The characteristic of a letter is that it is not strictly restricted by official document regulations. If you do not use the official document title, you can omit the document number and sometimes the title, which is extremely simple to use. Official letters are generally used in the following ways: 1. Lower-level agencies ask general matters to higher-level agencies, or higher-level agencies respond or urge lower-level agencies to handle them. Second, to negotiate relevant matters between parallel agencies or non-affiliated agencies; third, to notify general matters through letters. Official letters are also often used to notify the convening of a general meeting, request subordinate agencies to submit certain materials or compile certain figures. 4. Letters are also commonly used to request instructions from superiors on minor matters. Letters may be written, copied, printed or faxed.
Question 5: What is the method of writing a reply letter? Official letters are a type of official document often used between agencies at the same level and between agencies that are not subordinate to each other. Mainly suitable for consulting each other, asking and answering questions. Letters can also be used when requesting approval of a certain matter from unaffiliated business authorities without requesting instructions. For example, if a unit requests a replacement technician from a university, it should send a letter to the university. Since superior and subordinate agencies can also communicate and negotiate on some specific matters, letters are actually a language that is not restricted by strict writing relationships in actual work. Letters can be divided into formal letters and informal letters. The matters involved in official letters are generally more important, so the writing is solemn, and letters are often sent in official document format. Memos are used for general matters, just like everyday letters, in a simple format. Use letterhead paper and stamp the official seal on the signature area. The difference between a letter and a reply depends on the direction of writing. According to the purpose of writing, letters can also be divided into negotiation letters (contact work, negotiate cooperation), inquiry letters (consulting questions), reply letters (reply to inquiry letters), approval letters (requesting approval of a certain matter), notification letters (notifications) , announcements, similar to weekly intellectual notices), invitations (invitations to meetings or events), etc. )etc. The body of the letter is divided into three levels. One is the reason for sending the letter, that is, why the letter is sent. If you prepare a reply letter, when replying to the official letter, you will usually mention the subject of the other party's letter by citing the document number or the date of sending the letter, such as "Your letter XX [XXXX] X" "Your letter XX [XXXX]X has been received" arrive". The second is specific matters. When there is a lot of content, you can state it in separate items. The reply letter should be clearly answered one by one based on the content of the other party's letter. The third is the conclusion. Letters often end with "Hereby", "Looking forward to your reply", "I will write to you at a special time". The conclusion of the reply is often "reply hereby" and "this reply". Memorandums can also end with "this salute", but official letters do not use this expression.
Question 6: Regarding issuing letters to all units, how to start the general office’s approval of Ningbo Customs’ upgrade to a department-level (bureau)-direct customs?
State Office Letter [2002] No. 31
Zhejiang Provincial People's Customs Administration:
"Zhejiang Provincial People's Government's Notice on Upgrading Ningbo Customs to Directly Affiliated Customs Director Request for Instructions from the Level" (Zhezheng [2006 54 38+0] No. 27) received. With the consent of the leading comrades, the reply is as follows:
It is agreed that Ningbo Customs will be upgraded to the department (bureau) level, subordinate to the General Administration of Customs, and the staffing will not be increased.
For other related matters, please consult with the relevant parties.
General Administration
April 18, 2002
- .
Because there are many types of letters, from the production format to the content expression All have a certain degree of flexibility. This article mainly introduces the structure, content and writing of normative official documents.
An official letter consists of three parts: header, body and tail. The format, content and writing requirements of each part are as follows:
(1) Header. It mainly includes two items: title and main delivery mechanism.
1. Title. There are generally two forms of official letter titles. One consists of the name of the issuing authority, reasons and language. The other consists of causes and words.
2. Mainly transport organs. That is, the agency or unit that receives the letter and handles the matter of the letter should indicate its full name or standardized abbreviation in the top box at the beginning of the text, followed by a colon.
(2)Text. Its structure generally consists of beginning, body, end and conclusion.
1. Start. Mainly explain the reason for sending the letter. It is generally required to explain the purpose, basis, reasons, etc. of the letter, and then use transitional words such as "I will now explain the relevant matters as follows" or "I will reply to the relevant matters as follows" to move to the following. In the reason part of the reply, the title and document number of the communication are generally cited first, and then the basis and the reasons for the document are explained.
2. Subject. This is the core content of the letter, which is mainly a letter of explanation. The content of the letter was very simple, a letter with one thing in mind, and it should be written directly to Chen Qi. Whether discussing work, asking questions, or requesting approval from relevant authorities, use concise and appropriate language to clearly describe the issues and opinions that need to be told to the other party. If it is a reply, you should also pay attention to the pertinence and clarity of the reply.
(3)End. Generally use polite language to express your hope to the other party. Or ask the other party to help solve a problem, or ask the other party to respond in a timely manner, or ask the other party to provide opinions or ask the competent authority for approval.
(4) Conclusion. Generally, we should choose to use different closing words depending on the matter of inquiry, notification, negotiation or reply. Such as "I am writing to inquire about (business)", "Please reply immediately", "I am writing to inform you", "I am writing to reply". Some letters don’t have to end. If it's a memo, use "from here" and "salute" just like a regular letter.
(5) Ending signature. Generally includes signature and writing time.
The name of the signing agency and unit, the year, month and day of writing, and the official seal.
Question 7: If it is necessary to make modifications to a unit's approval in the form of an approval, what should be the title of the official document? Reply to Unit A's "Reply on the Modification of XX Plan"
Question 8: There is no fixed format for the English email reply between the title and the beginning of the province * * * and * * *! Just write an appraisal yourself and have the company sign it, and that’s it!
Is your company's handling of customer complaints at the same level as the city's? The level is OK and you can apply for legal marriage leave. The format is as follows: xx person * * *: "XX" has been received, and the reply is as follows: China Online Lawyers Network replies: This reply is suitable for answering the business of non-affiliated institutions.
Question 9: How to write and reply to letters? 1. The concept of a letter A letter is an official document used by agencies that are not affiliated with each other to discuss work, raise and answer questions, or request approval from relevant competent authorities. Letters are a common style in applied writing practice. Letters, in a broad sense, are letters. It is a common written form used by people to convey and communicate information. However, as a legal document, letters have gone far beyond the scope of ordinary letters. They are not only more widely used, but also given legal effect.
In 2000, the State Council promulgated the "Measures for Handling Official Documents of State Administrative Agencies" (hereinafter referred to as the "Measures"), which stipulates that "letters shall apply to consultations, inquiries and responses to questions, requests for approval, and replies to approval matters between non-affiliated agencies." This shows that in addition to the affiliation relationship between superiors and subordinates, all non-superior and subordinate agencies must use "letters" to negotiate work, ask and answer questions, and even request approval and reply to approval matters. The "Opinions of the General Office of the State Council on Handling Several Specific Issues Involved in Implementation" emphasizes that "letters, as one of the major languages, have the same legal effect as other major languages ??determined within the scope of the issuing authority." (Excerpted from "About the Use and Writing of Letters", Issue 1, 2004, of "Journal of Applied Writing") As the only parallel language in official documents, letters are widely used. In terms of writing direction, it can be written between parallel agencies or between agencies without a subordinate relationship, including higher-level agencies or lower-level agencies. In terms of applicable content, it can be used not only for mutual consultation, asking and answering questions between non-affiliated agencies, but also for requesting approval from relevant competent authorities and requesting instructions from higher-level agencies for specific matters. It can also be used by higher-level agencies to respond to inquiries or requests for approval from lower-level agencies. The higher-level agencies urge lower-level agencies to do relevant matters, such as using letters to request lower-level agencies to report reports, information, statistics, etc. In addition, higher authorities sometimes use letters to make minor additions or corrections to original documents. However, this is rare. 2. Characteristics of letters (1) Communication. Letters play a communication role in negotiation work and Q&A between different subordinate agencies, fully demonstrating the function of parallel language, a feature that other official documents do not have. (2) Flexibility. It is manifested in two aspects: First, the writing style is flexible. Letters are parallel official documents, but in addition to parallel writing, they can also be written upward or downward. There are no strict restrictions on special writing relationships like other languages. Second, the form is flexible. Except for the main letter from a high-level state agency, which must be written in accordance with the format and writing requirements of official documents, other general letters are more flexible and can be processed in accordance with the format and writing requirements of official documents. You can have a home page or not, and you don’t need to compile a document number or even a title. (3) Single. The main content of the letter should be single, and a letter should only contain one item. 3. The role of trust "Trust" has the following three functions: (1) Negotiate with each other. For example, mobilizing cadres, contacting for visits, learning, contacting business, inviting visits and guidance, etc. (2) Ask and answer questions. For example, the Tianjin Municipal Civil Affairs Bureau asked the civil affairs department about "pensions for retired cadres who died due to illness." The Ministry of Civil Affairs' reply to this question was always in the form of a "letter." (3) Request approval from relevant competent authorities. For example, the Ministry of Civil Affairs' "Letter on Requesting the Production of 300 Special Cremation Vehicles Each Year" was issued to seek approval from the State Planning Commission. Fourth, the classification of letters. Letters can be classified from different perspectives: (1) According to their nature, they can be divided into official letters and informal letters. Official letters are used for official activities of government agencies and units; memos are used for daily work. Memos are not official documents and there are no requirements for the official document format. You can even omit the title and document number, and just write the name of the organization, writing time and official seal at the end. (2) According to the purpose of the document. Letters can be divided into sending letters and reply letters. A letter is a letter sent proactively to propose business matters. Reply is to reply to the letter sent by the other party. (3) In addition, in terms of content and purpose, it can also be divided into negotiation letters, notification letters, reminder letters, invitation letters, request response letters, transfer letters, reminder letters, submission letters, etc. 5. The structure, content and writing method of letters Because there are many types of letters, from production format to content expression...> & gt
Question 10: The title of the letter consists of three parts: Signed Organs, matters and contents. Official letters need a title. The title is the eye of the article, and the title of the official letter has many styles, but no matter what form it takes, it always reflects the core of the writing intention, purpose and content in all or different aspects. The title should pay attention to accuracy, distinctiveness, conciseness, beauty of form and beauty of rhythm. Because there are many types of letters, there is a certain degree of flexibility in terms of production format and content expression. The structure, content and writing of normative documents. An official letter consists of three parts: header, body and tail. The format, content and writing requirements of each part are as follows: 1. The first part mainly includes two items: title and main organ. 1. Title. There are generally two forms of official letter titles. One consists of the name of the issuing authority, reasons and language. The other consists of causes and words. 2. Mainly transport organs.
That is, the agency or unit that receives the letter and handles the matter of the letter should indicate its full name or standardized abbreviation in the top box at the beginning of the text, followed by a colon. 2. Text: Its structure generally consists of the beginning, body, end, conclusion and other parts. 1. Start. Mainly explain the reason for sending the letter. It is generally required to explain the purpose, basis, reasons, etc. of the letter, and then use transitional words such as "I will now explain the relevant matters as follows" or "I will reply to the relevant matters as follows" to move to the following. In the reason part of the reply, the title and document number of the communication are generally cited first, and then the basis and the reasons for the document are explained. 2. Subject. This is the core content of the letter, which is mainly a letter of explanation. The content of the letter was very simple, a letter with one thing in mind, and it should be written directly to Chen Qi. Whether discussing work, asking questions, or requesting approval from relevant authorities, use concise and appropriate language to clearly describe the issues and opinions that need to be told to the other party. If it is a reply, you should also pay attention to the pertinence and clarity of the reply. 3. Ending: Generally use polite language to express hope to the other party. Or ask the other party to help solve a problem, or ask the other party to respond in a timely manner, or ask the other party to provide opinions or ask the competent authority for approval. Conclusion: Generally, different conclusions should be chosen based on the matters of inquiry, notification, negotiation or reply. Such as "I am writing to inquire about (business)", "Please reply immediately", "I am writing to inform you", "I am writing to reply". Some letters don’t have to end. If it's a memo, use "from here" and "salute" just like a regular letter. 5. Ending signature: generally includes signature and writing time. The name of the signing agency and unit shall be indicated, and the year, month and day of writing shall be indicated; and the official seal shall be affixed.