First, take the construction of management system and internal control system as a breakthrough, improve various rules and regulations, and improve the standardized management level of enterprises.
Preliminary work arrangement:
(a), to further unify their thinking, increase the intensity of system construction.
Due to objective reasons such as the relocation and reorganization of the company's institutions, the construction of the company's management system and internal control system has not yet started, especially the construction of internal control system. Due to the change of the system, the original work such as flow chart and process description has to be carried out again. The internal control project team of the joint-stock company requires that the internal control system must complete the workload completed by other brother enterprises in less than half a year before it is completed and put into production. The oil refining department requires that the establishment and implementation of our management system must be completed in January, and our company will conduct inspection and acceptance in the fourth quarter. Time is tight and the task is heavy. To this end, the company must unify its thinking, intensify its work, strengthen its leadership over the establishment and implementation of the system, enrich the personnel for the establishment of the system, make overall arrangements, arrange the time backwards, and fully carry out the establishment and implementation of the system.
1. Hold a standard implementation meeting (month), attended by the top leaders, competent leaders and standard implementation personnel of each branch, arrange and deploy tasks in each stage, further clarify responsibilities and unify thoughts.
4. Revise the management system and assessment methods for the implementation of standards, incorporate the establishment and implementation of the system into the scope of performance appraisal, strictly control and earnestly fulfill them to ensure the smooth completion of various tasks for the implementation of standards.
3. Improve the standard implementation agencies and enrich the standard implementation personnel. The task of establishing the system is arduous. At present, the staff of the Office of Integrated Management and Legal Affairs cannot meet the needs of standard implementation. When writing documents in January, a large number of document reviewers are needed. So basically, the staff who implement the standards are temporarily transferred to the office to strengthen the implementation of the standards.
(2) Deepen training and strengthen on-site guidance.
Judging from the implementation of standards last year, all-round training and in-depth on-site guidance are the guarantee that the phased work of system establishment and implementation can be completed on time and with good quality. To this end, we should pay special attention to the following aspects of training and on-site guidance:
1. Training for the backbone of standard implementation. After the trial operation of the system and before the compliance audit, the internal auditors of the management system will be trained to cultivate a group of backbones who understand the standards and can audit, so as to provide guarantee for the internal audit and system operation and maintenance of the company. On this basis, focus on training some backbones and organize to participate in the evidence collection training for external auditors. Before the internal control system test, the personnel who pass the standard and the auditors should jointly conduct internal control test training to ensure the quality of internal control test.
4. Training of company leaders and staff of two-level organs. There are mainly internal control system knowledge, document and flow chart preparation training, procedure documents and various operation guidance documents training to ensure the quality of document preparation and implementation.
3. Staff training. It is mainly the training of management system awareness, factor identification and evaluation, as well as the training of operational procedures and emergency plans after preparation. It is mainly organized by grass-roots units, and the two-level system office conducts follow-up inspection in the form of spot checks and examinations.
(3) Do a good job in system design and function configuration, prepare system documents, and improve various rules and regulations.
1. According to the data generated by system establishment and initialization, carefully analyze the current management status of the company and determine the system design scheme that conforms to the actual situation of the company.
2. Overall planning, systematic documentation, integration and improvement of the company's original management system. Documents, flowcharts, process descriptions and documents shall be completed at one time, so as to ensure that the company's document system conforms to the company's management practice and meets the requirements of the management system and internal control system.
3. Based on the system documents, establish the company's standardized management system, formulate corresponding and standardized management systems, and form a relatively complete rules and regulations system and management mechanism.
(4) Pay close attention to the system operation, carry out internal audit and management review, and standardize the system operation.
System establishment is the foundation, and standardized operation is the key. After the trial operation of the system for a period of time, the internal control system should be tested in combination with the operation of the unit, and the compliance audit of the management system should be carried out to find out the problems existing in the system operation in time, revise the system documents, conduct management review, systematically summarize the problems existing in the system operation, and put forward improvement plans. After the system is officially put into production, it is necessary to establish a regular audit system and carry out assessment to ensure that it passes the acceptance of the refining plate and the internal control project of the joint-stock company at one time.
Second, continue to strengthen the management of legal affairs, establish and improve the internal legal guarantee system of the company, change post-event treatment into pre-event prevention, and make full use of legal means to prevent and resolve business risks.
Preliminary work arrangement:
(1) straighten out various working relationships and processes of legal affairs management, revise, improve and supplement relevant systems, and make legal affairs management standardized, procedural and standardized. At the same time, carry out in-depth analysis and prevention of legal risk sources within the company, and gradually establish a legal risk prevention and control system.
1. The company has several legal business management systems such as contract management rules, dispute case management rules and equity management rules. However, these systems have not been evaluated and revised since they were formulated, and their operability is not strong. They can no longer adapt to the reality of the rapid development of company management and need to be revised and improved urgently.
In addition, it is necessary to supplement the detailed rules for the implementation of authorization management, the measures for the administration of industrial and commercial registration, and the measures for the administration of bidding.
3. While perfecting the system, it is necessary to clarify several major work processes such as contract management, dispute case handling, authorization management, industrial and commercial registration management, and bidding management. This work is carried out simultaneously with the company's management system and internal control system construction.
4. Take the joint-stock company as an opportunity to vigorously promote the construction of legal risk prevention and control system, carry out in-depth analysis and prevention and control of legal risk sources within the company, and gradually establish a legal risk prevention and control system. At present, the legal risk source analysis framework of joint-stock companies has been formed, and companies in various regions should establish risk prevention and control systems on the basis of the framework. Completion time: according to the overall arrangement of the joint-stock company.
(2) Take the opportunity of fully implementing the standardized contract text of joint-stock companies, standardize the contract management process, continue to increase the intensity and depth of contract management, and do a good job in daily work such as contract review, countersigning, statistics and analysis.
1. The three standard contract texts to be implemented are: construction contract (the first batch), gas station asset lease contract, sales contract (mechanical and electrical equipment), sales contract (building materials), sales enterprise equity transfer contract, oil product sales contract, articles of association of limited liability company, asset transfer contract (the second batch), technical service contract, technical consultation contract, entrusted lawyer service contract and lawyer service confidentiality letter. This work is scheduled to be completed before.
4. Ensure the normal operation of the contract management information system. The contract manager shall upload monthly data in standard format before the day of each month according to the requirements of the legal affairs department of the joint-stock company.
3. Standardize the bidding of procurement contracts. Formulate bidding management methods, improve bidding procedures and strictly implement them, reduce the production and operation costs of enterprises, and improve the economic benefits of enterprises.
4. Do a good job in upgrading contract management. The contract management departments of the company and its branches should actively contact the industrial and commercial departments of the provinces and regions where they are located to carry out the activities of "emphasizing contracts and keeping promises", paying attention to both the creation process and the creation results, promoting the upgrading of contract management and improving the credibility and popularity of the company.
5. Further improve the contract inspection and assessment. This year, the company will intensify the inspection and assessment, refine the assessment standards, and highlight the implementation of the assessment system, performance of duties, contract quality and operation of the contract management system.
(III) Continue to strengthen the handling of dispute cases, improve the success rate and execution efficiency, and actively safeguard the legitimate rights and interests of the company. At the same time, improve the whole process supervision system of the contract to ensure the whole process supervision of the contract.
1. Continue to strengthen the supervision of existing dispute cases. It is necessary to pay close attention to existing gas stations, accounts receivable, quality and labor dispute cases, take active measures, strengthen prosecution and respond to lawsuits, and actively safeguard the legitimate rights and interests of the company. In particular, those dispute cases that have occurred for a long time, involve large targets and have many potential hidden dangers should be handled in time and closed as soon as possible.
4. Strengthen the analysis of the causes of disputes. Combine handling cases with improving management, summarize and analyze every case that has happened, find out the causes of the case, sum up experiences and lessons, put forward legal suggestions, and pass them on to managers at all levels in time to plug loopholes and improve management.
3. Strengthen the monitoring of contract performance. Strengthen the monitoring of previously signed contracts that are being performed, strengthen the analysis of the source of cases, risk sources and new cases that occurred in that year, seek the laws and characteristics of cases, take the initiative to take preventive measures, and realize the transformation from post-event treatment to pre-event control.
(4) Continue to do or cooperate with the management of equity management, legal authorization management, industrial and commercial legal affairs management, trademark use management, trade secret protection, external lawyer management and other related legal affairs, and broaden the field of legal work.
1. Start with perfecting the system and working procedures, and do basic work and daily work well.
2. Combined with the actual situation of the rapid development of the company's network construction, we will intensify our efforts to do a good job in industrial and commercial registration of the newly opened gas station in Yunnan.
(five), do a good job in popularizing the law, and carry out in-depth governance according to law.
Use the company portal, internal publications, multimedia and other forms to open a legal column. Set up columns such as "case statement", "latest laws and regulations", "common legal problems in sales enterprises" and "online legal aid" so that employees of the company can see and learn relevant legal knowledge in peacetime, which can not only solve legal problems encountered in their work, but also find corresponding legal aid for legal problems encountered in their lives, and infiltrate the work of popularizing the law into their daily work.
Improve the legal literacy of leading cadres at all levels of the company, invite legal experts to educate leaders at all levels on the rule of law, and educate the laws and regulations of administrative licensing law, contract law, labor law and other departments.
3. Invite relevant experts to hold lectures on the prevention of "theft, robbery, fraud, duty crime" and other criminal crimes, so as to improve the prevention awareness and legal awareness of front-line staff.
4. With the help of legal popularization competition, carry out large-scale legal popularization publicity activities throughout the company. The contest can be arranged in the middle of the year and in the fourth quarter in the form of test questions throughout the company, and will end before the constitutional publicity day.
(six), strengthen team building, improve the overall quality of legal personnel.
1. In order to maintain the relative stability of legal personnel, it is necessary to obtain the consent of the competent leaders of Southwest Company and the General Management and Legal Affairs Office before adjusting legal personnel.
3. Legal personnel should constantly learn the knowledge of law, management and marketing, and strive to obtain the qualification of lawyer or enterprise legal adviser recognized by the state; Familiar with enterprise management and related business processes.
3. Further strengthen information communication and experience exchange among branches, realize resource sharing and promote the continuous improvement of management level.
Third, take the internal audit of the system as the breakthrough point, establish the target management mechanism and form the basic framework of the performance appraisal system.
Preliminary work arrangement:
On the basis of the establishment and operation of the management system and internal control system, the internal audit of the system is carried out, and the internal audit is linked with the daily assessment. After a period of operation, the company investigated the company's target and index system, determined a more reasonable target system scheme, and after full discussion, formed an overall target assessment system, determined assessment methods, formulated supporting incentive and supervision systems for target management and performance assessment, and formed a relatively complete target management and performance assessment system by the end of the year.
The above working ideas are formed after some modifications on the basis of your working ideas. They have not been fully considered and need to be further supplemented and improved. On this basis, please think about this year's work from the perspective of the whole office and put forward suggestions for revision.