Matters needing attention in bidding:
1. The scope and content of procurement must be clearly and completely stated in the tender documents.
2. The clarification requirements of the bidding documents must be put forward to the bidder in writing, and the procurement agency will give a written reply after consultation with the end users. Oral question and answer and clarification avoid rabbits. This is an important way to avoid future disputes.
3. If there are special requirements for bidding, such as "discount" and preferential conditions for winning the bid in multiple packages at the same time, it should be marked in bold in the bidding documents: "It is only valid if it is indicated in the bid opening list and sung at the time of bid opening", and so on. Avoid part of the content is not open, causing misunderstandings, disputes and complaints.
4. Each bidder should have a separate registration form for selling the bidding documents. It is also required to indicate whether the bidder is a manufacturer or an agent. Don't use a form, it's easy to leak the news.
5. If the place of bid opening changes and is inconsistent with the place where the tender is sold, for example, the meeting room for bid opening is rented outside, it must be notified in writing and the bidder is required to reply that it has been received, preferably by fax. For foreign bidders, considering that they may not be familiar with the geographical location, it should be clear that it is best to attach a schematic diagram. If there are traffic restrictions such as one-way street, it should also be explained.
6. If the bid is opened in the meeting room, it is best to inform the staff of the procurement agency of their own mobile phone or the nearest fixed telephone. This is to prevent the situation that the bidder needs to contact temporarily and can't find the specific contact person of the procurement institution.
7. If the bid is opened in the meeting room of a high-rise office building or hotel, the room number of the meeting room shall be indicated. Avoid bidders arriving before the bidding deadline, rushing to find an accurate bidding place.
8. When opening bids in high-rise office buildings or hotel conference rooms, attention should be paid to inform the service desk, security guards and/or other personnel of the unit, and the bidding documents shall not be received and signed without authorization. In order to prevent individual bidders from taking advantage of loopholes, the deadline of bidding time has passed, on the pretext that the tender has been submitted to the procurement agency.
9. If the bidder may use cash as the bid bond, it should be reminded that it is best to arrive half an hour in advance, so as to avoid delaying the bid opening on time due to the delay in counting cash.
10. The procurement agency should prepare some documents, highlighters, plastic ropes, adhesive tapes, ink, glue and other items, and take appropriate measures when the bidder's bid documents are not sealed as required. Avoid bidding waste due to minor problems.
1 1. The sign-in table for the bid opening meeting shall be set separately. Bidders should have a separate sign-in form. List of end-user representatives and other staff; Judges (and/or notaries, discipline inspection and supervision personnel, etc. ) has a separate form. Avoid unnecessary information leakage. Relevant personnel of purchasing organization should also sign in.
12. For the members of the bid evaluation committee selected by computer, it is not appropriate to let them participate in the bid evaluation in a hurry just for the sake of confidentiality. Try to let them know the main technical requirements involved in bid evaluation and get ready. In addition, familiarize them with the laws and regulations involved in procurement bidding as soon as possible.
13, it is not appropriate to regard experts who participate in bid evaluation as students' exams. At present, most experts are "amateurs", and most experts come not for a few "consulting fees for bid evaluation", but out of responsibility and honor. In a sense, experts are guests and are invited to help. In order to keep secret, should we take the measures of "temporarily turning over the mobile phone" or "asking to turn off the mobile phone" and "putting it all on the desktop"? It is to issue the letter of appointment first, and then sign the Letter of Commitment for Bid Evaluation; Or just set up a "responsibility table"; Whether to allow experts to discuss more complicated technical issues or to stipulate that "-the law should evaluate bids independently and not whisper to each other" is different, and human nature has different tastes and effects.
14. If the notary office is invited to attend the bid opening meeting and notarized, the notary is required to wear a formal dress. In addition, the representatives of end users, judges and bidders are specially reminded to bring the original ID cards, qualification certificates and other documents in advance for future reference.
15. If clarification or inquiry is arranged after the bid opening, the bidder must be asked to wait or leave a mobile phone contact. In this case, you can't just ask one or two inquiries, but wait a few hours to tell other bidders "Don't ask, go home". That is not only impersonal to bidders, but also easy to irritate them and cause complaints. Finally, when the result of winning the bid is announced, we should consider telling the bidders the reasons for not winning the bid.
16, attention should be paid to saving all the original documents and materials of bid opening and evaluation, including the judges' sign-in form, the question-and-answer record of bid evaluation (preferably complete bid evaluation record or audio-visual recording), the judges' original score sheet and so on. The law requires you to write with an indelible ink pen, not a pencil.
17, which not only requires the judges and all staff to keep the details of the bid evaluation process confidential, but also reminds other leaders and staff of the procurement organization. Finally, the relevant leaders of the procurement unit should pay attention to confidentiality. Leaking, irresponsible part leaking relevant information or letting bidders get gossip through hearsay will easily lead to unnecessary disputes and complaints.
18. Pay attention to the information about bidding in the computer, including the contact numbers of all bidders, the information of judges and the bid evaluation report. If the computer department of the office is easy for outsiders to come in and out, it needs special attention.
19, add a burner. After the bidding for each project (or several projects) is completed, the information will be carved into a CD for future reference. Moreover, if there are appendix drawings in the bidding documents, they will be carved into CDs, which is more convenient and cheaper than copying engineering drawings.
20, advocate project procurement personnel, after each tender, write down the project summary and experience, over time, there will always be progress.
Basic bidding process:
(1) bid preparation;
(2) Publish prequalification announcement and tender announcement;
(3) Selling pre-qualification documents;
(4) Preparation and submission of prequalification application documents;
(5) organize qualification examination, determine the list of qualified bidders, and issue an invitation to bid;
6. Selling the tender documents;
⑦ Reconnaissance project site and tender preparation meeting;
⑧ Prepare and submit the bidding documents;
Pet-name ruby bid opening, bid evaluation (completion of bid evaluation report), bid winning (issuance of bid-winning notice);
Attending to sign the contract.
For more information about project/service/procurement bidding, and to improve the winning rate, please click on the bottom of official website Customer Service for free consultation:/#/? source=bdzd