Student status file refers to the personal information entered by students during their school days, including personal basic information such as name, home address and ID number, as well as school-related information such as student number, enrollment time and student status. Next, I sorted out the relevant contents of where and how to check the student status file. I hope you like this article!
1, where the file should be stored.
(1) For people with work units, files are generally stored in their own work units; If the work unit is small and does not have the conditions to store files, the employees' files will be stored in the local talent market by the unit.
(2) Student files are kept in the school registration department.
2. There are two main ways to query files.
(1) One is to call the company's archives management office or the talent market;
(2) The other is to inquire through schools, companies or talent-related networks. In addition, if you have enough time, you can bring your documents to the scene for face-to-face inquiry.
3. The role of graduate files
Identify my identity, family background, social relations, study experience, work process and other documents; The transfer and destination of graduates' files is an indispensable and important link in graduates' employment procedures, and graduates should pay attention to it.
4. Transfer of postgraduate files
Graduates' files are handed over to the file receiving unit by special communication and confidential communication, and individuals are not allowed to carry them. Confidential communication is a more confidential, safer and more accurate file delivery channel than ordinary postal service, which requires the address of the file receiving unit to be accurate and detailed. After the graduates leave school, the school archives will deliver the graduates' files according to the employment dispatch plan, and the files that cannot be delivered due to unknown addresses will be returned to the talent service center of the students' origin within one year.
5, graduate file query
Graduates should learn about their files from the file receiving unit in a timely manner and confirm whether the file materials are complete. If there are any mistakes, contact the school in time.
Extended reading:
Provisions on the administration of student status files in colleges and universities
Article 1 In order to further standardize the management of students' status files in our college and better serve our work, these Provisions are formulated in light of our college's situation.
Article 2 The school roll file refers to various forms of written materials with preservation value formed by students in the process of receiving education from the date of admission. It is an important proof of students' school status, grades and graduation (graduation) during their school days.
Article 3 The management of students' status files is an important part of school teaching management, which requires students' status managers to collect, sort out and archive students' status files with a rigorous and responsible attitude and submit them to the archives for permanent preservation.
Article 4 The student status files include the student enrollment roster, student status form, achievement form, graduation certificate, degree certificate examination form, signature form and archival materials related to the student's own student status.
Article 5 The archives of student status shall be owned by the school, centralized and unified managed by the comprehensive archives of the college, and provided for use according to regulations.
Article 6 The student status file contains personal privacy, and others are not allowed to consult, copy and disseminate it at will.
Seventh graduates need to use their school records, with my graduation certificate.
Article 8 When a graduate student entrusts others to use his/her student status file, he/she must have a written entrustment certificate from the graduate student and a graduate certificate. At the same time, the agent should show his identity card.
Article 9 Those who reissue graduation (completion) certificates should bring the certificates issued by the institutions they attend and their ID cards before they can use the student status files.
Article 10 In principle, student status files are not open to the public. Under special circumstances, the unit outside the hospital needs to issue the unit certificate and explain the purpose before using the student status file.
Eleventh in principle, telephone, email and other forms of access to the specific contents of the student status file are not accepted.
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