Zhongyuan property management business was established in Beijing in xxxx, and obtained the Property Management Qualification Certificate in Beijing on 1996. After that, it became an independent foreign professional service company in 2002, mainly responsible for Zhongyuan property management services in China. Zhongyuan Property mainly refers to the international and Hongkong property management concepts, and comprehensively implements daily property management according to the market conditions in different regions of China. Zhongyuan has many years of experience in property management, and its services are extensive and comprehensive. At present, about 50% of the property management business is in Beijing, and other management projects and customers are located in Shenyang, Harbin, Daqing, Qingdao, Tianjin, Zhengzhou, Taiyuan and Shijiazhuang. In order to explore different markets, we also set up property management branches in Tianjin and Shenyang.
Second, the project overview
In 20xx, Zhongyuan Real Estate used friendship as a contract management platform to realize the application and approval interaction between project headquarters. Realize data sharing between the two parties; Function modules include: contract application, approval, filing, payment, dunning, collection and legal treatment. Based on the organizational structure, the platform has a large application scale, including group headquarters, Beijing branch, Shenyang branch, Mudanjiang branch and Haicheng branch.
Three. Problems and challenges
With the development of the group, the enterprise has set up many branches and subsidiaries in major cities in China and Hong Kong, and each branch has several property projects. The instructions of various businesses in the project need to be approved and confirmed by the head office leaders, so it is difficult to count and manage the data. Therefore, an electronic platform is needed to assist contract management and strive to provide professional gold medal property management services for customers.
There are solutions for property contract management.
1, online contract/agreement application
After entering the contract management system through the browser, fill in the contract/agreement online. The platform provides the format of the provided contract, and users only need to supplement the remaining information. In the process of filling in the contract, you can upload the business license, relevant qualifications, special business license, subcontracting introduction, subcontracting selection form, safety production responsibility letter and other related documents of the other company to provide more detailed information for the contract. You can apply online for monthly payment, quarterly payment, semi-annual payment, one-time payment, installment payment, indefinite amount and other types of contracts and agreements. If the contract has been renewed, the renewal approval request can be initiated online at any time, and the relevant contract information can be correlated with each other, which is convenient for retrospective search.
2. Online contract/agreement approval
In order to realize online examination and approval, after the investigation of enterprise contract examination and approval, according to the actual business, several contract examination and approval processes have been established in the contract management platform. In the future, employees of both groups and branches, whether in the office or on business trip, only need to log on to the platform to approve contracts/agreements online. For example, when submitting a contract application, the project manager receives an approval request and then enters the system to approve the contract. After approval, it will be automatically transferred to the department manager, and an approval application (email) and a notice (internal message of the system) will be sent. The department manager receives the request or message and continues to approve the contract. After approval, it will be transferred to the manager of the legal department, the chief financial officer and the regional general manager until the contract is approved.
3. Online contract/agreement filing
Online filing, timely update the contract status.
4. Apply for contract payment online
Bring the payment of the contract into online management, and decide whether to proceed through the approval of the leader. Payment can only be made after all business leaders and financial personnel have passed the examination.
5. Online registration of owners' disputes
Disputes with the owner need to be handled by the company's legal department. Projects in various places apply for registration through the system, including compulsory application, request for instructions, dunning business information sheet, project lawyer's letter, project filing lawsuit sheet, remittance details registration, etc.
Fourth, the application benefits.
1, work together and strengthen cooperation within the group.
After applying the platform of Youwei Contract Management System, the Group realized the contract processing through the electronic platform, which effectively utilized resources and improved the ability and efficiency of contract processing. For example, when a business department submits a contract or payment request and all relevant professionals and approval leaders participate in the approval process, it is said that "there are specialties in the industry" and "there are hundreds of experts".
2. Early warning of contract expiration and dispute handling reduce the management risk of the Group.
Contract expiration warning and qualification certificate warning remind contract managers to implement and track the latest situation of the contract in time. In addition, lawyers' letters and project filing lawsuits have helped to resolve contract disputes and reduced the risks and losses of enterprises.
3. Statistical analysis and contract view provide the basis for group decision-making.
The contract management platform has a powerful statistical analysis function, which provides the display of all contract types, counterparties, start time, expiration time, contract amount, contract status and other information in the Contract List, and supports exporting to spreadsheets. In the "collection report", shows the collection of all contracts; Show the dunning records of all customers in the dunning report, and provide the basis for the group's decision according to these records.
Before the application of Friendship Contract Management Platform in Zhongyuan Property, many other business applications were managed through sharepoint, but it was inconvenient to use because there was no approval process. After applying the friendly business contract platform, customers have extended many in-depth applications through the friendly business contract management process platform, realizing the approval process from front to back.
Through the friendship contract management platform, the application process of lawyers for documents related to disputes between property companies and owners can be realized, legal data and information can be shared, and reports can be summarized in time to provide data basis for leaders' decision-making.