1, outline, write the content.
Common PPT is mostly used for reporting. PPT is usually a topic report. I will first consider the contents of the report comprehensively, think about the main line of the story and set up chapters, and outline it like writing a paper. After the outline was listed, I began to fill in the contents, like completing a simple written report, but I should pay attention to clear organization and reasonable content. I can refer to the golden pyramid principle, MECE and other classic methods according to the business characteristics, such as the annual summary report, at least report what we have done and what the results are.
For work report PPT, although the form will affect the content understanding, the content is always more important than the form, and listing the report content is the key to success.
2, comb the page, typesetting layout.
After the content is completed, you will begin to draw PPT. First of all, the number of pages and the content form need to be determined according to the report object, the report occasion, the leader's preference, etc. Usually, the higher the leadership level, the more precious the time, the more page restrictions and the more detailed the content requirements, which requires us to divide PPT chapters according to the content and reporting scenarios;
Then, according to the divided chapters, think about the content display logic of each page, including how many modules are involved in this page, and how many specific arguments and arguments are involved in each module. What is the relationship between modules and arguments? The relationship between modules determines the page structure, and the relationship between parameters determines the layout within the structure. Common relationships include juxtaposition, progression, circulation, matrix, hierarchical structure and so on. For example, in the annual summary report, the 1 page may contain 1 strategies and implementation effects, and the implementation effects are listed in four independent variables, so we can adopt a left-right structure on this page and a parallel layout for the implementation effect structure;
Next, according to the determined structure and layout, refer to the common display models in the market for the whole page layout, and refer to professional PPT drawing websites such as Sharp, HiPPTER, gfxaa, etc. Finally, it is suggested that a page should not exceed four modules at most, otherwise the content will be too complicated. If there must be more than four modules, it is recommended to develop only for 1-2 module. It is suggested that readers should adopt the reading order from left to right and from top to bottom.
3. Fine tuning and visual beautification.
After the completion of the overall content and display framework, it needs to be fine-tuned to meet the expectations of leaders. You can refer to the following points for adjustment and optimization:
Choose words carefully: check the title, preferably a short summary of the contents of this page, to convey the most valuable information; Check the content, whether it conforms to the business scenario and whether it can support the above title;
Font unification: Chinese and English fonts are unified throughout the process; The characters in different positions are the same size. Common comfort font sizes are: title 18-24, text 10- 16, chart10-14;
Color harmony: it will be a very good choice to take the company logo color as the theme color and add black, white and gray as a supplement; Focus, you can use contrast color or red;
Consistency: Use the quick alignment tool to align the same type of content. When the text length is different, you can add lines/squares to make them visually aligned;
Appropriate charts: charts, tables and words should echo each other, bearing in mind that the words are incorrect and unclear; Network pictures must be high-definition and large, otherwise it will seriously affect the texture; Data charts, using a unified correspondence principle, mark units, interpret data, set coordinate axes or digital labels to make them readable; The table should be as concise as possible, with the header in the center/text on the left/data on the right, and the width of rows and columns consistent;
Finally, PPT is a highly concise and perfect display of a job. I hope we can all seize this opportunity to highlight the value of this job.