The daily work of the shop assistant is 1 1. The document controller collects the original data that should be filed from the heads of various departments respectively. People from all departments should actively cooperate and support.
2. All materials that should be filed in time shall be filed in time by the document controller.
3. Each department specially receives and sends documents, and determines whether to file according to the classification of documents. All documents with higher confidential level must be kept in the original archives.
Daily work of clerks 2 1. Responsible for the collection, sorting, identification, unified management, cataloging, retrieval, statistics and borrowing, storage period and monitoring of the company's administrative documents, ISO system documents, technical documents, engineering drawings and production materials, as well as the daily duties of the document control clerk.
2. Be responsible for planning and coordinating the document work of the whole company, and supervise, guide and inspect the document work of all departments.
3. Responsible for drafting the standard templates of all kinds of technical materials and documents of the company, formulating and organizing the implementation of the company's educational functions on documents and materials, and making the document control center one of the company's training and education bases.
4. Distribution, verification, management and monitoring of external documents.
5. Supervise and implement the countersignature, review, numbering and distribution of controlled documents.
6. Change records, countersign, review, distribute, recycle and invalidate documents, and destroy them regularly.
7. Regularly check and review documents (usage status, suitability, whether they are implemented according to regulations, etc.). ).
8. Assist to complete the internal audit.
9. Strictly implement the confidentiality system and do a good job in classified control, confidentiality and decryption of documents and materials.
10. Carry out literature publicity and consultation activities, do a good job in the opening and utilization of literature, and actively serve the company's work and employees.
1 1. Develop the compilation and research of literature information development and exchange, and give full play to the role of literature information sources.
12. Do a good job in fire prevention, theft prevention and insect prevention to ensure the safety of documents and materials.