The unit to which files are sent is usually your employment unit. Employment units have no right to receive files, which can be placed in the talent market or employment guidance center, and some student files can be temporarily stored in schools. Below I sorted out how to fill in the relevant contents of the personnel file storage office, hoping to help you!
First, how to fill in the personnel files for storage?
This situation is generally divided into employed graduates and unemployed graduates.
Graduates who have been employed, if the employment unit has the file authority, the general files are stored in the file management department of the unit, and the personnel file storage unit can consult the file management department of the unit and provide the full name of the unit; If the employing unit does not have a file institution, the personnel file storage unit may confirm the full name of the unit to the archived talent agency if it is generally entrusted by the household registration, the location of the unit or the unit; If they are unemployed graduates, the files are generally filled in by the talents of the school or household registration, and the personnel file storage unit can confirm with the talents of the school employment office or household registration.
If you can't find the location of the file, you need to confirm the location of the file, and you can find a professional file service agency to inquire.
2. Which institutions can manage archives?
Graduates' files are managed in a centralized and unified way according to the personnel file management system of floating personnel. It is strictly forbidden for individuals to keep their own or others' files, and other units are not allowed to manage the personnel files of floating personnel such as graduates without authorization.
The archives of unemployed graduates are managed by the public employment and talent service institutions of the county (city, district) where the graduates are located.
Graduates who are employed in units with personnel management rights and file custody rights shall have their files managed by their units; Graduates who are employed in non-public enterprises and social organizations in Zhangzhou City, their files are managed by the public employment and talent service institutions of the county (city, district) People's Social Security Bureau (Civil Service Bureau) where the work unit is located or the units authorized by the human resources and social security department.
Third, you can't find the file, and you can't even go through retirement procedures.
What materials are there in the personnel file? What role does it play? It is understood that personnel files record and reflect personal experience, moral achievements and work performance, which is an important basis for personal identity, education and qualifications. Many graduates will choose to apply for civil servants or career editors, whether they are national civil servants or civil servants at all levels. If the file is not local, it will affect the political review, and the work needs and needs the file to provide something. Archives will also affect the evaluation of professional titles, and some certification materials and registration materials needed for the evaluation of professional titles need to be found and reflected from archives.
In addition, the file will also affect the future graduation and calculation length, as well as the application for various qualification certificates and going abroad. After retirement, the relevant departments should conduct retirement audit with files. If you can't find your personal file, you can't go through the retirement formalities.
According to the regulations, files cannot be kept by individuals themselves. Scholars remind: "State-owned enterprises, institutions and institutions have the right to keep files, and the personnel recruited by such units need to hand over files to their units. For non-public units that do not have the right to keep files, they should entrust local file management agencies to manage personal files. "
Expanding reading: post responsibilities of personnel files
1, assist the department manager to formulate internal financial management measures and establish financial internal control system;
2, the implementation of effective audit items, in order to reduce the occurrence of errors and fraud;
3. Review the implementation of the promotion policies of terminal stores, and regularly issue the first draft of the audit report;
4. Complete the review of the store salary and expense reimbursement form on time every month;
5. Supervise and analyze the audit matters involved, tap the potential of companies, departments and even stores to increase revenue and reduce expenditure, and put forward treatment opinions or suggestions;
6. Assist the audit to complete other projects;
7. Other work or temporary tasks assigned by the leaders.
Personnel file work planning
I. Guiding ideology and main objectives
Provide high-quality, efficient and fast service for Yixing Power Supply Company to implement talent strategy and personnel management, pay close attention to infrastructure construction, collect maintenance information, provide high-quality service for enterprise personnel decision-making, and make the company's personnel file work reach the goal of second-class standard unit.
From 20XX to 20XX, the personnel file work of the whole company basically achieved the following main objectives:
(a), paper documents:
1. On the basis of further improving the collection rules and regulations and the collection network, we should pay attention to the integrity, timeliness and accuracy of the collection materials, resolutely control the entrance, effectively improve the quality of archival materials, and do a good job in the standardized management of paper files.
2. In strict accordance with the requirements of Detailed Rules for the Arrangement of Staff Files of Jiangsu Electric Power Company and Inspection and Evaluation Standard for Staff Files of Jiangsu Electric Power Company, do a good job in the arrangement of personnel files to ensure that each volume of files is complete, authentic, orderly, refined and practical.
(2) Electronic files: While standardized management of paper files is well done, attention should be paid to electronic files.
1, architecture The company uses the personnel file management information system to build the database entity of the company system according to the principle of fast, accurate, safe and reliable access, so that the work of checking, borrowing, transmitting, data extraction and statistical analysis of personnel file information is mainly carried out by computers.
2. Multimedia archives integrate the dynamic images, sounds and pictures of front-line employees in work, study and production with assessment and investigation materials, and display them through computer systems or projection equipment, which not only provides the appearance, temperament, personality, oral expression ability and work style of the cadres, but also provides a more comprehensive, intuitive and vivid understanding of the candidates for appointment and removal, and improves the depth and breadth of understanding.
3. Preservation and maintenance of multimedia archival materials. Large-capacity and high-speed disks or optical disks are used as storage media for electronic multimedia information, and they are backed up and saved according to a scientific backup and storage system. At the same time, pay attention to timely and accurately collect, classify, update and maintain information.
4. The use of multimedia archives is convenient for users to query and use relevant materials through a practical and good operation interface. Pay attention to the statistical analysis and prediction of personnel information, and provide reference for personnel decision-making.
5. The security of multimedia information system. Establish a network firewall, introduce a safe and reliable anti-attack system, and establish a scientific access and utilization management system to ensure the security and confidentiality of electronic files.
(III) Infrastructure Our company is equipped with special computer systems for personnel file management and data backup equipment.
According to the related regulations of management by objectives, the personnel files of the employees of the company are divided into three rooms (warehouse, office and reading room), and the management file warehouse covers an area of 32 square meters, and the "six precautions" (fire, moisture, moth, theft, light and high temperature) of the warehouse are in place.
Second, the main task at this stage is to sort out the personnel files of employees from 20XX―20XX.
In 20XX, the company reached the second-class standard unit of employee personnel file management. In combination with personnel file management, conduct business training courses for personnel file managers.
In 20XX, the framework of digital personnel files with Jiangsu characteristics was initially established.
Third, the implementation measures
1, improve ideological understanding, and enhance the sense of responsibility and urgency of doing a good job in personnel files. Personnel file work is an important part of personnel work and an indispensable basic work in personnel work. Personnel file managers should fully understand the importance of this work ideologically and enhance their sense of responsibility, glory and urgency in doing a good job in personnel file work.
2. Using modern computer technology, strengthen the scientific management of employees' personnel files, establish a 20XX employee personnel file management system, and establish a computer personnel information utilization point to make the collection, maintenance, retrieval and utilization of multimedia archives more convenient. We will steadily promote the collection and management of multimedia archival materials that combine images, sounds, videos and evaluation text materials.
3. Strengthen the macro-business inspection and guidance of personnel archives work. The company plans to manage personnel files by objectives, forward relevant documents of superiors in time, and then
The superior company will inspect, supervise and assess the file management of our company, and organize business training seminars to improve the personnel file management level of our company.
4. Strengthen team building, improve the ability of personnel file managers to manage files by modern means, actively provide file managers with business training opportunities for file management by using modern technology, and improve their ideological awareness and professional level in standardization and modernization.
5. Strengthen leadership and fully implement the objectives and tasks of personnel file work. Leaders at all levels should implement the main work objectives and annual tasks put forward, put personnel archives work on the agenda, listen to reports regularly, strengthen supervision and inspection, take the initiative to ask questions, study and solve problems encountered in archives work, and create a good environment and conditions for personnel archives work.
Measures for the administration of personnel files
Chapter I Basic Principles
Article 1 In order to improve the level of archives management, effectively protect and utilize archives, and better serve the company's work, these Measures are formulated in accordance with the Regulations on the Work of Cadres' Archives (Group Tong Zi [199 1] 13) issued by the Organization Department of the Central Committee and the National Archives Bureau.
Article 2 Personnel archives work is an important part of enterprise organization and personnel work, and it is also an important part of enterprise archives work. Serve the purpose of implementing the party's cadre line, principles and policies, giving full play to talents, knowing people and being good at their duties, and comprehensively investigating and understanding and correctly selecting and using cadres historically.
Article 3 Personnel files are documents and materials that are formed by the relevant departments of enterprise personnel management and other departments to record personal experiences, political thoughts, moral style, professional ability, work performance, work performance, wages and other contents according to the party's policies. They are an important basis for the management and development of human resources, as well as a voucher and basis to reflect the personal growth history, and should be managed centrally and uniformly by the personnel archives of the human resources department of the company.
Article 4 The management of personnel files must strictly implement the laws and regulations of the Party and the state on file confidentiality, and strictly keep them to ensure the integrity and safety of files.
Chapter II System, Tasks and Personnel Files of Cadres
Article 5 Personnel files are an integral part of enterprise files, which are managed by the Human Resources Department in a centralized and unified way, and their business work is inspected and guided by the leaders of the Party Committee of the company and the relevant business departments at higher levels.
Article 6 The task of the personnel archives room is to implement the principles and policies of the Party and the state on personnel archives work, formulate rules and regulations on personnel archives work in enterprises, and be responsible for receiving, appraising, sorting out, keeping, transmitting, providing and utilizing the personnel archives of employees at all levels in the company.
Article 7 Personnel archivists should conscientiously study Marxism-Leninism and Mao Zedong Thought, adhere to the Four Cardinal Principles, have a decent style, have a strong sense of responsibility, study hard, constantly improve their political and professional qualities, and strive to do their jobs well.
Chapter III Collection Scope and Filing Requirements of Personnel Archives and Materials
Article 8 In order to make the personnel files truly and comprehensively reflect the whole picture of the individual, the personnel archives room should always collect the documents and materials that reflect the individual's morality, ability, diligence and achievements formed in the work of employee deployment, cadre appointment and dismissal, job title evaluation and employment, inspection, assessment, training, rewards and punishments, salary and treatment, etc. , which enriches the contents of the document. See the annex for the specific scope of collection and archiving.
Article 9 Party committees (general branches) and factory offices (departments) at all levels of the company shall establish a working system of sending personnel files on their own initiative, and the personnel officers and organization officers of the party committees (general branches) of each unit shall be responsible for collecting archival materials belonging to the filing scope of their own units. After the materials are formed, they will be reviewed and signed by the relevant departments and sent to the personnel archives for filing. All materials formed by employees during their work in the company must be handed over to the archives before leaving the company.
Article 10 The collected personnel files must be carefully identified, and the filing materials should be true, accurate and complete, with clear words, clear objects, complete procedures and preservation value. If it needs to be audited, sealed or signed by the organization, it can only be classified into personnel files after being sealed and signed.
Eleventh materials that do not belong to the scope of archives shall not be filed without authorization. After identification, they can be treated separately. All destroyed materials must be registered in detail and reported to the head of human resources department for approval, and a special person is responsible for the supervision and sale.
Twelfth personnel file materials, must be unified with 16 specifications of office paper, not using ballpoint pens, pencils or red, pure blue ink and carbon paper.
Chapter IV Management and Utilization of Personnel Files
Thirteenth personnel files should be sorted out in accordance with the provisions, and classified, numbered and filed according to the on-the-job personnel files, retirees files and death files. The personnel file room is responsible for keeping the personnel files of personnel who do not belong to the above scope, and collecting management fees according to the regulations of relevant departments.
Fourteenth the establishment of personnel files registration and statistics system, the establishment of various types of files. Check the files once every six months, so that the file number is consistent with the file register number, and solve the problems in time when found. Strictly implement the confidentiality system to ensure the absolute safety and accuracy of files.
Fifteenth according to the principle of security and confidentiality, easy to find, personnel files should be kept strictly and scientifically. The archive room should be solid, with a special archive room, eight safety facilities and measures, and an iron filing cabinet. The warehouse should be kept clean and tidy, with appropriate temperature and humidity.
Sixteenth files, directories and portfolios shall be made according to the standards, and the arrangement of cadres' files shall be carried out in strict accordance with the Detailed Rules for the Arrangement of Cadres' Files issued by the Central Organization Department and relevant regulations.
Seventeenth it is strictly forbidden for anyone to keep other people's files privately, and personnel file cadres may not keep their own and relatives' files. Don't reveal the contents of the document over the phone.
Eighteenth do a good job in the basic work of file management, compile retrieval tools, and gradually realize the modern management of personnel files to facilitate the provision and utilization.
Nineteenth whoever needs to obtain evidence from personnel files or notarize it must be handled by the personnel archives department. Relevant materials need to be carefully verified and stamped with the official seal of "Human Resources Department of Jinan Beer Group Company".
Twentieth personnel files must be received and transmitted in strict procedures and well documented. Consulting and borrowing personnel files should be handled in strict accordance with the personnel file checking (borrowing) reading system formulated by the archives.
Chapter V Transmission of Archives
Twenty-first personnel files should be transmitted through confidential transportation channels or sent by special personnel, and it is not allowed to be mailed or carried by myself. A foreign unit must send someone to pick it up with a letter of introduction issued by the personnel or organization department, and the general letter of introduction will not be handled.
Twenty-second transfer personnel in the "file transfer notice" to request the transfer of files, must be approved by the head of the human resources department and signed opinions before the transfer. At the same time, the relevant departments will transfer my actual performance, physical examination form or technical files to the personnel file room, which will transmit them uniformly. After the file is transferred out, if you don't see the receipt returned by the other party within one month, you should write back to prevent it from being lost.
Article 23 In order to adjust the personnel files in time with the personnel changes and post changes of cadres in the company, the human resources department of the company shall promptly notify the personnel file room of the personnel changes, the transfer unit of cadres and the notice of appointment and dismissal. After the files are transferred out due to business transfer, the Human Resources Department shall promptly inform the personnel archivists whether the files have been transferred out successfully. No, the relevant departments shall recover the files within one month, not more than three months at most.
Article 24 If an employee of the company resigns, resigns, voluntarily leaves his job or is dismissed, terminated, removed from the company or dismissed by the school, his/her files shall be kept in the personnel file room until he/she receives the file transfer notice from the Human Resources Department. However, from the date when the decision is issued, the file storage fee shall be charged in accordance with the charging regulations of the relevant departments.
Article 25 All units and departments of the company should actively cooperate with the archives room to hand over the employee files, and notify the archives room in time when the student allocation unit changes, so that the files can be delivered correctly.
attachment
The scope of collection and filing of personnel archives
1. Various registration forms (such as employee resumes and registration forms), appointment and removal report forms (including submitted inspection materials), comprehensive materials formed by appraisal, democratic appraisal and organizational appraisal, retirement approval forms, and approval forms of demobilized military departments, etc.
2. Employment approval form, political examination materials, renewal approval form and resignation materials formed in the employment work.
3. Approval form, registration form and performance appraisal materials for going abroad.
4, Party Congress, People's Congress, CPPCC, workers, youth, women and other mass organizations, as well as representatives of democratic parties, registration forms and members' resumes and performance materials.
5. Deal with the examination and approval forms formed in the wage and welfare work, and solve the treatment problems and examination and approval materials.
6, evaluation of professional and technical positions (titles) formed in the work of professional and technical personnel qualification declaration form, professional and technical post performance assessment materials and professional and technical post appointment approval form.
7. Personal application forms formed by employees in the process of changing their names, nationalities, ages, and time to participate in revolutionary work when joining the Party or the League, organizing review reports, superior approvals and supporting materials.
8, formed in the construction of party organizations to join the party volunteer (1-2 this system in duplicate), application confirmation, autobiography, political materials, party member registration form, the decision not to register, the organization's examination and approval opinions and the materials on which they are based, and the organizational opinions formed in democratic appraisal, etc. party member's work situation. Democratic appraisal of party member's registration form, party member's outstanding deeds and approval materials. The main factual basis materials and examination and approval materials for party member's dismissal or expulsion due to disqualification, the materials for quitting the Party, and the organizational opinions for canceling the qualification of preparing for party member; Volunteer book for joining the League, application form, member registration form, and materials for quitting the League; Materials for joining democratic parties.
9. Investigation reports, conclusions, superior replies, personal conclusions, inspection confessions and circumstantial evidence materials formed in the review of cadres; Screening the review conclusion, investigation report, defense and related main basis materials.
10, various advanced person registration forms, approval forms and advanced exemplary deeds formed in recognition and reward activities.
1 1, various punishment decisions, investigation reports, superior replies, personal statements and circumstantial evidence materials, criminal judgment.
12, employees' inventions, scientific research achievements, works, translations and papers with great influence, etc.
13, the physical examination form diagnosed as disability in physical examination and the materials for determining the level of work-related disability.
14, handling the eulogy and obituary formed in the funeral activities; Investigation report on abnormal death.
15, student (trainee) registration form, academic registration form, graduation registration form formed in higher education, national education, adult education and cadre continuing education and training, materials for awarding degrees, academic certificates and learning appraisal materials.
16, record materials of student status change.
17, students' ideological and moral evaluation form for each academic year.
18, postgraduate physical examination form.
19, other materials that can be used as organizational reference and have preservation value.
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