Personal information management system manages personal information through software tools from the aspects of generation and acquisition, classification and recording, maintenance and change, analysis and use. Although each of us has different division of labor and roles in society, the information we generate and the information we need to obtain are also different, but there are many similarities in personal information management, such as the management of work plan and time, GTD method can be used, MBO concept can be used for personal target management, and the income and expenditure of daily financial management can be directly recorded.
In order to better understand personal information management, we must first find out what information it consists of and the specific efficiency management methods for these information data.
Personal information generally consists of life and work. Life information includes: personal or family composition and membership information, personal or family property information, personal or family income and expenditure information, etc. Work information includes: objectives, tasks, schedules, communication information, emails, work diaries, paper and electronic documents, etc.
Personal or family composition and member information subdivision: that is, the relationship of the whole family, such as my relationship in the family and the family members who have relations with me.
Personal or family property information breakdown: real estate (physical assets, cars, houses, etc. ), financial assets (including cash, bank deposits, credit cards, stocks, funds, etc. Insurance (can be classified according to needs: social and commercial insurance, or according to pension, medical care, accidents, property, children's education, etc. ), creditor's rights and debts, other investments, etc.
Personal or family income and expenditure information: generally refers to the income and expenditure needed to maintain a family's daily life, such as wages, bonuses, dividends, welfare, investment and other income; Such as: rent, loan repayment, utilities, daily necessities, food, clothing, housing and transportation.
Target information can be subdivided into: management by cycle, quantification, ultimate and other modes, and sub-goals or project tasks can be split and merged.
Task: Plan the task first, record and process the information (such as income, document generation, etc.) generated during the transaction execution, and record and analyze the execution results.
Schedule: Generally, it is most convenient to show it in the form of a calendar, with the purpose of clarifying the daily schedule and task theme.
Communication information: refers to the information management of customers, suppliers and contacts required by work. General individuals decide the content of information management according to their work characteristics, such as name, gender, age, position, hobbies, contact information, family situation, etc. According to the concept of network management, this information can reach more than 80 items at most.
E-mail management: daily work e-mail sending and receiving management, focusing on the synchronous application of mobile phone and PC.
Work diary: business people are generally used to recording their daily work like a private diary for later search and summary.
Paper and electronic documents: There are many paper or electronic documents in our daily work. Classified management is conducive to the reuse of materials. Because paper documents usually have storage problems, it is suggested to convert or only keep electronic documents, which is also very environmentally friendly.
All the above information can be counted, recorded and analyzed. In fact, there are some intangible information, such as personal requirements for the quality of family life, consumption concepts, life goals and ideals, hobbies and habits, which exist in our brains. Scientific evidence shows that the visualization of information and data will make people more deeply define their life goals and strengthen their ideals and behaviors. Therefore, if you want to become a leader in an efficient development society and change the quality of life of individuals and families, you must actively learn and master personal information management from the moment you understand it.