The titles of company secretary and private secretary are very similar, and laymen often think they are the same position, but they use different words. In fact, the responsibilities and functions of these two positions are completely different, and there is a world of difference.
The duties of a general secretary are mainly responsible for paperwork and assisting the boss in handling daily affairs, such as arranging appointments, handling documents and files, typing, prompting memos, etc. , its main service target is the boss or the directly affiliated department.
The responsibilities of a company secretary are much broader. Its main service object is the chairman and even the decision-making department under the board of directors. As the main assistant of the leader in the company, it is necessary to take care of the overall situation.
The duties of a general company secretary will involve the following aspects: 1. Coordinate the production, publication and distribution of the company's performance report and annual report; 2. Liaise with shareholders and regulators on behalf of the company, such as the Stock Exchanges of China and Hong Kong, to coordinate matters related to company law or listing; Third, ensure that the company's operations can comply with relevant laws and regulatory requirements; 4. Organize, arrange and attend the board of directors and shareholders' meeting; Five. Review the management and operation of the company and make various suggestions to the board of directors.
In addition, the company secretary should regularly submit annual returns and other necessary forms to the company registry, prepare the chairman's speech on various occasions, and contact lawyers and legal service agencies to discuss legal affairs related to the company as a bridge between the company and lawyers.
If new shareholders join the company and want to issue new shares or make various acquisitions, the company secretary will be more busy, not only to arrange the extraordinary shareholders' meeting, but also to formulate the relevant agenda. The number of such jobs depends on whether the company you work for is active or not.
In this era of value-added things, some company secretaries also need to serve as administrative or legal assistants. Obviously, these company secretaries and administrative assistants or company secretaries and legal assistants are more important to the overall operation of the company.
Most of the company secretaries who joined the profession a few years ago graduated from the company secretary courses of the first two polytechnics, and now these two universities have cancelled the company secretary courses. At present, the entry requirements are generally to complete the professional examination of HKICS in China or to become a full member of HKICS. In addition, certified public accountants or lawyers can also serve as company secretaries.
Anyone who has only partially completed or been exempted from HKICS examination can apply to become a company secretary assistant, and then finish other papers while doing it. Language, must be able to speak and write fluent English; As for the computer, it is enough to use commonly used software, such as MsWord, Excel, PowerPoint and so on. If the company you work for does business with China, you should know how to type in Chinese.
In this industry, we must be careful not to make any mistakes, because many things we deal with are related to the company's top decisions, such as publishing annual reports and performance reports. One wrong word may affect the overall situation and cause serious consequences. Secondly, we must be able to bear the heavy work pressure.
If the people who enter the business have little experience, or have not completed the 17 papers of HKICS, they usually start from the assistant secretary of the company. In some large-scale companies, even if you complete all the papers and have one or two years of experience, you may have to be the company secretary director before you can be officially promoted to the company secretary.
Unless you are qualified as a certified public accountant or a lawyer, you must complete the HKICS exam or equivalent courses before you can become a company secretary. After completing the professional test, it is equivalent to obtaining a bachelor's degree. Colleges and universities often offer preparatory courses or review courses for HKICS to help candidates cope with professional examinations.
Please refer to the course information of HKICS exemption courses and preparatory courses provided below. If you want to inquire about the number of papers that can be exempted from examination in each course, and other matters related to examination or membership, you can directly contact China Hong Kong Company Secretaries Association.
As the Company Law of Hong Kong requires companies in China and Hong Kong to have a company secretary, companies listed in China and Hong Kong need a professional and qualified company secretary to be listed. In view of the fact that the number of companies registered or listed in Hong Kong is expected to continue to increase in the next few years, there is a strong demand for qualified company secretaries, and there may even be a shortage of manpower, so the development prospects of company secretaries are quite optimistic. In addition, if you don't choose to work in a listed company, the company secretary can work in some professional institutions, such as law firms or accounting firms, which also need to provide company secretarial services for private or listed companies.
Information provided:
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