Archivists are an important factor in promoting the informatization construction of archives management, and all the work needs archivists to complete. Therefore, in the information work mode, the staff should not only have solid professional knowledge of file management, but also be able to skillfully use information operation software.
Archives management is a record of various business activities in the process of enterprise management and development, which covers a large number of precious materials and can clearly reflect the development process of enterprises. Through the development and utilization of archival information resources, we can clearly predict the development state of enterprises, thus providing favorable basis for enterprises to make business decisions. Under the background of the rapid development of information technology, enterprise archives management should innovate the management concept and mode in time, adopt the information management mode, improve the level of archives management, further tap the potential value of archives information resources, and create favorable conditions for promoting the healthy and stable development of enterprises.
Keywords: file management; Informatization; Construction method
With the rapid development of society, information technology has been widely used in various fields. In order to meet the needs of the development of the times, archives management should gradually realize information construction to better serve the development of enterprises. The informatization construction of archives management is to make full use of modern information technology in enterprise archives management, making the workflow smoother, information storage more convenient and information transmission faster, which is more conducive to the development and utilization of archives information resources. Through the informatization construction of archives management, we can make a more thorough analysis of various businesses in the process of enterprise development, make a scientific prediction of the future development direction of enterprises, and have great significance for enterprises to make business decisions.
1 Current situation of enterprise archives management informatization construction
The informatization construction of archives management is the innovation and reform of archives management, which will face many difficulties in the early stage and needs to be continuously improved and perfected in practice. Because the traditional file management work is done by hand, and after the informatization construction, all processes need to be realized by computer information technology, so there are some difficulties in working habits and ideas. Some file managers have a high professional level of file management, but they are not proficient in the operating software used in the construction of file management informatization, which requires an adaptation process and the progress in the early stage will be slow. Due to the different business development of each enterprise, the operating software used in the information construction of archives management is also different. However, because China's file management informatization construction is still in its infancy, the system construction in all aspects is not perfect, and the software system developed is relatively simple. Enterprises lack the corresponding manpower and funds to independently develop file management software suitable for their own enterprises. Therefore, in the actual application process, they cannot be handled flexibly according to the development needs of enterprises. However, the internal system construction is imperfect, the coverage of file management informatization construction is small, and there is no complete network system in the enterprise, which brings difficulties to the collection and information transmission of file information resources and hinders the process of file management informatization construction. These are all possible problems in the process of archives management informatization construction, and we need to make continuous efforts to overcome various difficulties and promote the efficient development of archives management informatization construction.
2 enterprise archives management information construction approach
2. 1 Strengthen the emphasis on the information construction of archives management.
Enterprise archives are important information resources of enterprises, which have a special position and role in the development and construction of enterprises. Therefore, we must attach great importance to it, increase investment, speed up the digitalization of archival information resources, standardization of information management and networking of information services, further improve the level of archival informatization, and provide first-class archival information services for enterprise modernization. Facing the huge and complicated enterprise file information, in order to improve the management level and service quality, we must speed up the informatization construction, reduce the repeated manual labor of file personnel, liberate productivity, improve work efficiency, liberate enterprise file managers from heavy manual operation, promote the transformation of enterprise file work from traditional management mode to modern management mode, give full play to the value of enterprise file information resources and realize the sharing of file information resources.
2.2 Do a good job in the basic work of enterprise file information construction.
Strengthen basic work and do a good job in filing and management of enterprise files. Strengthen the collection and management of enterprise core information resources files; Strengthen the filing and management of electronic documents to prevent the loss of electronic information and avoid duplication of work; Attach importance to the development of archives information database and network system, and establish a powerful information management system and full-text archives information resource database. Archives informatization infrastructure is the foundation and premise of the construction of archives information resources and various archives application systems. Enterprise archives departments can learn from the achievements and experience of network construction, connect with office automation, Internet and other systems, establish an application system for filing and receiving electronic documents based on enterprise network, build an enterprise information network reporting and application platform, promote the filing, receiving, storage and utilization of electronic documents, and do a good job in the accumulation, filing and management of electronic documents. It is necessary to speed up the digitization process of traditional carrier archives information resources and expand the total amount of digital archives information resources.
2.3 Accelerate the formulation of standards and norms for archival informatization.
Standards and norms are the foundation, indispensable condition and legal guarantee of archives informatization construction. At present, some standards are not clear, and some have no standards. Therefore, the archives administration department should speed up the formulation of standards and norms of archives informatization, and establish and improve the archives informatization work system and standards and norms system as soon as possible. Informatization construction is for the utilization of archival information resources, but the transmission and reading of digital archival information depends on computers and other equipment, so there are high requirements for the format, standards, software and hardware environment of digital archival information. The collection and transmission of all archives should adhere to the principle of standardization, and formulate corresponding standards, norms and regulations. According to the unified standards, the archiving of electronic files, the digitization of traditional media files and the storage, transmission and utilization of digital files should be orderly, standardized and standardized, so as to avoid fragmentation, incompatibility and repeated construction. Make the informatization construction of enterprise archives have laws to follow and rules to follow, ensure informatization, and promote the perfection of dynamic mechanism with the establishment of constraint mechanism.
2.4 Strengthen the cultivation of information-based talents
Archivists are an important factor in promoting the informatization construction of archives management, and all the work needs archivists to complete. Therefore, in order to promote the smooth development of archives management informatization construction, the professional level of staff should be strengthened. In the information-based working mode, staff should not only have solid professional knowledge of file management, but also be proficient in using information operation software. Therefore, it is necessary to carry out regular training for file managers, change their ideas, realize the importance of file informatization construction, and actively participate in the study of professional knowledge and software operation. Archivists should be familiar with every link in the process of archival information operation. After completing the basic work of archival management, they can invest some time in the development and utilization of archival information resources, further tap the potential value of archival information resources, and create favorable conditions for promoting the healthy and stable development of enterprises.
3 Conclusion
The informatization construction of enterprise file management is an inevitable trend of file management development and an important way to improve the level of file management. There are still many difficulties in the process of information construction of archives management, which need to be improved and perfected continuously. In order to ensure the smooth development of archives management informatization construction, enterprise management should attach great importance to it, strengthen the professional knowledge and information software operation training for archives managers, configure complete hardware facilities, select appropriate operating software and application systems according to the actual development of enterprises, and formulate perfect rules and regulations, so as to lay a solid foundation for the smooth development of archives management informatization construction.
References:
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