Only by keeping pace with the times can scientific and standardized file management adapt to the needs of the new situation and create a new situation in file management. Many people have a misunderstanding in their understanding that file management is dispensable and their understanding of its importance is insufficient. In fact, file management plays a vital role in the healthy development of modern enterprise system in China. To do a good job in archives management, we must base ourselves on the present situation of modern enterprise management in China, absorb and learn from the excellent research results of archives management, constantly adapt to the new situation of archives management, gradually improve archives management, cultivate the sense of historical responsibility and mission of archives managers, and then stimulate the enthusiasm of the majority of archives managers. Make the archives management work on a scientific, standardized and legal road.
First, the significance of archives management.
Doing a good job in file management is the need of the healthy development of enterprises. Archives management is a part of enterprise management, a necessary condition to improve the quality and efficiency of enterprise work, and an important work to maintain the true face of history. Scientific and standardized management files are an important measure of an enterprise's performance and management level. Enterprise archives record the outstanding achievements in the development history of the enterprise, and provide first-hand information for studying the business performance and scientific development of the enterprise.
, is a good textbook for scientific analysis, advantages and disadvantages, and development direction. Good file management, on the one hand, provides accurate basis for top managers to know the overall business situation of the enterprise in time, adjust business strategies in time, and provide supporting basis for business decision-making; On the other hand, it is helpful for all sectors of society to accurately identify the operating results of enterprises and lay a solid foundation for beneficial cooperation between enterprises and related parties. Under the historical background of China's all-round economic development, we should do a good job in file management, constantly update the concept of file management, and dare to explore and try new file management methods to fully and truly reflect the overall development and operating results of enterprises. The organic combination of archives management achievements and enterprise management determines the orientation and mode of enterprise resource allocation, determines the business layout and future development of enterprises, and has far-reaching influence on realizing enterprise management strategy and continuously improving management efficiency. Therefore, doing a good job in archives management is of great significance for promoting the all-round development of economy and society and continuously enhancing the competitiveness of enterprises in the market economy.
The second is the risk of marginalization of archives management.
With the rapid development of computer technology, the importance of file management has been further weakened. Many people lack sufficient understanding of the importance of file management, and think that file management is dispensable. In addition, the archivists of some enterprises themselves do not attach great importance to archives management, lack a high sense of responsibility, good professional ethics, meticulous work attitude and dedication in archives management, fail to accumulate solid theoretical knowledge and scientific and technological knowledge of archives management, and cannot fully realize the strategic role and practical significance of archives in social development. There is a phenomenon of loss of position in the work, a weak sense of responsibility, insufficient publicity on the importance of file management, and the theory of useless file management has spread to the whole enterprise in this department. It is not conducive to the formation of an atmosphere in which enterprise management cares about and attaches importance to file management, and the file consciousness of the whole enterprise is further weakened. Therefore, archives management has encountered new obstacles in the historical process of the replacement of old and new management methods, and is in danger of marginalization in the whole enterprise development process.
Three, adhere to the law is the only way to do a good job in archives management.
3. 1 Legalizing the work of establishing rules and regulations is the basis of archives management. To do a good job in archives management, we must manage archives according to law and realize the institutionalization of archives management. The modernization of archives management equipment and the diversification of archives types and carriers determine that archives management methods should be continuously reformed. Only by keeping pace with the times can we adapt to the new situation and create a new situation in file management. Therefore, the ever-changing situation puts forward new and higher requirements for archivists in professional knowledge, scientific knowledge and management operation ability. The development of archival undertaking must adhere to the road of managing archives according to law. Only when archives management is institutionalized can it play its due role. In order to strengthen the management, collection and arrangement of archives, effectively protect and utilize archives and serve the socialist modernization, the Archives Law of People's Republic of China (PRC) came into being. After more than 20 years of development, it has laid a solid foundation for the healthy development of archives management in China. However, the new situation puts forward higher requirements for archives management, requiring all localities to make full use of local legislative authority and establish a set of archives laws and regulations with local characteristics, so that archives management can keep pace with the times and have laws to follow. On this basis, all departments should establish and improve the rules and regulations of file management, so that all systems are managed and effective. Only in this way can file management be flexible and effective according to local conditions.
3.2 Realizing the organic combination of file management and modern technology With the further development of computer network technology, it poses new challenges to how to do a good job in file management. This paper holds that only by facing up to this challenge and realizing the organic combination of archives management and modern technology can archives management embark on the track of benign development. File management is a highly professional job, which requires file managers not only to have the service consciousness that file managers should have, but also to master modern management skills. Archives are rich in instructions and information and become rich information resources. However, the arrangement of archives is tedious, repetitive and labor-intensive. Using computers and other modern means to organize files can get twice the result with half the effort. In the case of high technology, file management can be printed in the order of file formation, which not only reduces the influence of human factors in file filing, but also gives full play to the advantages of computer management, reduces manual operation and improves work efficiency. In file management, we should pay attention to the organization and systematization of file information, and then click the search range when entering search words. The retrieved file is closely related to the event, accurate and does not waste time. Only in this way can the rich library resources be fully utilized. However, a major drawback of modern science and technology is that the safety factor of computer network system will decrease with the passage of time. In order to ensure security, it is necessary to formulate a strict electronic file security management system and improve the electronic file circulation tracking login management. Establish an effective operation authority management system in the electronic document management system, reasonably divide the operation authority of the electronic document management system according to information security, personnel responsibilities, equipment management and other factors, and carefully design the working mode and software functions. At the same time, new technologies such as electronic signature, password management and living fingerprint identification are combined to improve the accuracy of identity identification. Among them, the most commonly used password methods should be strictly managed. Establish an automatic electronic file operation log for future security check or authenticity identification.
3.3 The fundamental purpose of archives management lies in the rational and effective use of archives, which is a basic work for sound and rapid economic and social development. It has a strong reference significance for grasping the basic laws of economic activities and the future development direction. The fundamental purpose of comprehensively strengthening archives management is to give full play to the role of archives and serve the goal of building a well-off society. The utilization of archives is a direct means to realize the value of archives, and the development and utilization of archives is an important embodiment of the value of archives management. Archives have become an indispensable and important information resource for the whole society. It is necessary to strengthen the development and utilization of archives and realize the sharing of information resources. It is necessary to strengthen the basic management of archives. Archivists should not only make great efforts in the collection, sorting, identification and storage of archives, but also focus on the cataloging, retrieval and compilation of archives, compile more suitable retrieval tools, establish and improve the retrieval system and compilation of archives and other reference materials, and provide them in a timely, systematic and complete manner to meet the needs of archives utilization. On this basis, we will strengthen file storage and provide users with urgently needed files at any time. Important and precious documents should be provided in miniature or in duplicate to replace the original documents. At the same time, strengthen the construction of archives storage facilities and reduce the damage of external conditions to archives. On the basis of managing archives well, archives management should also adapt to the changes of social needs and seek more effective new service methods to improve the quality and level of archives utilization, turn dead archives into living archives, give full play to the role of archives, and promote the development of archives cause while creating social benefits. Therefore, only by doing a good job in file management can we provide high-quality and efficient file services for the all-round progress of society and the sound and rapid development of economy.
To sum up, scientific and standardized file management can only meet the needs of the new situation and create a new situation in file management. Scientific and standardized file management can continuously improve the management level of an enterprise, do a good job in the development and utilization of files, not only realize the self-value of file management, but also make due contributions to economic development and social progress. Looking ahead, opportunities and challenges coexist, and opportunities outweigh challenges. As long as we seize the opportunity, avoid the adverse effects caused by negative factors, give full play to China's unique management advantages, and stick to the road of Socialism with Chinese characteristics's archives management, we will certainly realize the standardization, scientificity and legalization of archives management.