Secondly, the new bidding document template is divided into six modules according to the chapter structure, including: announcement/invitation module, instructions module, bid evaluation method and standard module, technical requirements module, bidding document format module and attachment module. According to the functional content, it is divided into general modules and special modules, and the variable and constant parts between modules are clearly divided, so that all common sense and * * * contents of the bidding documents are solidified. Finally, the bidding documents of materials and services will form a unified model in a modular form.
Announcement/invitation module: includes two parts: tender announcement and tender invitation. According to different ways of bidding projects, corresponding modules need to be used.
Instructions to Bidders module: it includes two parts: the pre-attached table of instructions to bidders and the text of instructions to bidders. Among them, the text of the instructions for bidding is constant, which mainly describes the structure of the bidding documents, the structure of the bidding documents, the validity period of the signing of the bidding documents, etc. The laws, regulations, system requirements and some good practices are solidified in the template as fixed modules, which is conducive to the accumulation and inheritance of bidding and procurement knowledge and experience. According to the requirements of the project subject to tender, many variables are set in the schedule before the instructions, and the tenderer can modify the variables by filling in the blanks according to the different projects.
Bid evaluation method and standard module: mainly including bid evaluation method, bid evaluation standard, bid evaluation procedure and bid evaluation result. Different modules should be set up according to the characteristics of the industry, and the evaluation standard is the design focus of the module. As we all know, in bid evaluation activities, members of the bid evaluation committee have different views. When the opinions of the bid evaluation committee are different, there should be a solution. For example, the final result can be decided by the principle of "after a show of hands or a secret ballot, the minority is subordinate to the majority". If the "voting principle" is not clearly stipulated in the tender documents in advance, it will be more difficult to deal with the problem once there are differences in bid evaluation.
Technical requirements module: the technical specifications, technical specifications and task outline of goods and services will be divided strictly according to disciplines. Because there are hundreds or even thousands of kinds of goods and services, technical specification can reduce the contradiction and repetition in the bidding documents by fixing the structural content of "technical requirements module" according to the different contents of the project.
Bidding document format module: by unifying the contents and numbers of existing project chapters, the common part is fixed, the variable part is adjusted according to the project type, and the "bidding document format module" can be replaced according to the project type according to different situations to meet the requirements of unified compilation and avoid missing items.
Attachment module: including contract format and special terms, technical scheme/project description and technical specifications of materials, and bidding agency fee billing table. Further explain the contract format and special terms, technical specifications/engineering descriptions and materials in the business requirements of the bidding documents. In the process of compiling, this part can be added according to the actual situation of the project.
Of course, the modularity of the bidding document template does not mean that the bidding document remains unchanged, but it must be modified and improved in practice, especially after the relevant laws and regulations have changed. And in any case, two bidding documents with different versions and inconsistent contents are not allowed for the same bidding project.
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