English business mail format model 1
Dear Mr Jones,
We have received your letter of April 9, indicating that you are interested in all our product information.
Our product line mainly includes high-quality ceramic tile products. In order to give you a general understanding of various tiles available for e-port, we enclose a catalogue and price list. You can also visit our online company profile in Http://www.howseek.com, including our latest product range.
We look forward to your specific inquiry and hope to have the opportunity to cooperate with you in the future.
sincerely
Model essay on English business mail format II
Dear Mr Jones,
We are updating our online catalogue, and now it covers the latest new products, which are now in stock.
We believe that you will find some attractive products added to our product range. Once you have time to study the supplement, please let us know if you want to take further measures. We will be very happy to send you samples for careful inspection.
We will keep you informed of our progress and look forward to your reply.
sincerely
Model essay on English business mail format 3
Dear sir or madam,
We know that you are exporters of textiles. We hope you can send us detailed information of various products, including colors and prices, as well as samples of different quality of materials used.
We are a wholesaler of ceramic tiles, and we believe that this commodity with moderate price has a good market prospect in our region.
When quoting, please state your payment terms and the discount you allow when the single purchase quantity is not less than 1000 meters. The quotation should include insurance and freight to San Francisco.
sincerely
Matters needing attention in English business mail writing
(1) sender (sender)
(2) Recipient (e-mail recipient)
(3) Subject line.
4 address forms.
(5) The information or text of the letter.
(6) honorifics are close.
(7) The signature and design of the author.
(8) shell
(9) CC (carbon copy symbol)
But if you find that you are not effective enough, I think the following points can help you:
1. Start with an appropriate title.
Write the address appropriately at the beginning of the email:
Some people go straight into the body of an email without even saying "hi". Like writing a letter, it is polite to add a quotation mark. It may look like this:
Some people don't like to add a title when writing an email, and even ignore the simple "hello" and start the text directly. I don't know, just like in traditional letters, writing a title is a symbol of politeness. The salutation can be written as follows:
Dear sir/madam, dear sir/madam
Dear Mr. Johnson Dear Mr. Johnson
Hi, Susie, how are you?
Hello, Fred. Hello, Fred
Step 2 get to the point
Go straight to the point
Getting to the point may mean that the first line of your email (after the statement) looks like this:
Cut to the chase means that the first line of the email content should be like this:
I am writing an article about _ _, and I wonder if you have a few minutes to answer the following three questions.
I am writing an article about _ _. I wonder if you have time to answer three questions.
Step 3 keep it short
The content is concise.
Try to keep your email as short as possible. Keep paragraphs short-long paragraphs are hard to read and understand.
Make your email as simple and clear as possible. This article is too long to read and absorb.
Step 4 use numbered dots
Number the content
If you have several questions or opinions to raise, it will be helpful to number them. This makes it easy for others to respond to every question, especially if some questions only need a yes/no answer or a one-word answer. For example:
For those emails asking for advice or providing various questions, it is best to list the questions bit by bit so that others can answer every question, especially when some people prefer to answer only "yes" and "no" to the questions. For example:
Can you let me know:
Can you tell me:
Can you finish the second one by the end of April?
Can you finish the work mentioned in the second point before the end of April?
5. Reread and use the spelling checker
Read it again and correct the spelling mistakes.
A typo or spelling mistake can turn a word into a completely different word. If you use e-mail in a professional situation, this kind of mistake may be embarrassing or even unpleasant. This may change the whole meaning of your email: for example, an omitted "no" may lead to potential problems.
Typesetting or spelling mistakes sometimes lead to misunderstanding of words. Especially when you communicate professional content by email, such mistakes are embarrassing and even rude. It may change the meaning of your whole email. For example, if you write "no" less, it may cause some problems.
Spell checking should help you avoid any stupid mistakes-but also use your eyes and brain. There are many words that can't be recognized by spelling check. If you send an email from a device with predictive and automatic error correction functions, make sure that you always re-read what you enter.
So checking spelling will prevent you from making these low-level mistakes, but here it is emphasized-not only with your eyes, but also with your brain. Some mistakes may not be easy to find. If your email system has word association function and automatic error correction function, be sure to read through the written content.
6. Make your signature useful
Make full use of e-mail signature
Do you have an email signature? This is the te _ that automatically appears at the bottom of your email. Some people don't need one at all; Others have an interesting quote or favorite saying.
Is a message signature set (automatically generated at the bottom of each message)? Some people have never used it, but we have also seen some very interesting and philosophical signatures.
Whether you use email for work or personal reasons, make your signature useful to you and your recipients. This may mean:
Whether it's a business chat or a private chat, adding your signature is good for you and the email recipients, because it means that you can:
Give a link to your website.
Add a link to your web page
Include your work address and telephone number.
Write down your work address or telephone number.
Add a link to your social media account
Write down your social media account (such as blog, Weibo, forum).
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