Example of business English memo writing: Pearson Co., Ltd.
To: Regional Sales Manager, Alien Battlefield
Sender: Mary Walden, National Sales Director
Date: March 29th, 2004
Subject: Annual Sales Meeting
This year's annual sales meeting will be held in our London branch from April 3 to 8. Please book your flight in advance and we will pay all the expenses during your stay there.
This year's annual sales meeting will be held in our London branch from April 3 to 8. Please book the flight in advance. All your expenses during this period will be paid by us. )
As can be seen from the above column, memo usually includes the following parts:
Business English Memo Writing Format: Company Name:
Recipient's name (and title) to:
Name (and title) of the sender of the mail:
Message Date Date:
Memo subject:
Text:
A. company name: because most memos are written in special company paper, there will be company name, telephone number, etc. If not, you can print them out.
B.to: who is this memo addressed to?
C. Sender: refers to the person who wrote this memo.
D date: refers to the writing date of this memorandum. The date should be written in film and television English first, then the year and month. It should be noted here that the English words of the month should be spelled out. In more formal occasions, the month usually does not use Arabic numerals and cannot be abbreviated.
E. theme: refers to the theme, which is the main content of this memo. This word can be abbreviated as Sub. Themes can sometimes be represented by re:. Re is the abbreviation of about, that is, what this memo is about, that is, the theme, which is equal to subject.
F. text: that is, the specific content of this memo.
Writing style of business English memos: several questions 1. Who wrote this memo? What's her position?
2. Who is this memo addressed to? What's his position?
3. When was this memo written? Please write down the year, month and day.
4. What is the theme of this memo?
Answer:
1. This memo was written by Mary Walden, whose position is National Sales Director.
This memo is addressed to the alien battlefield, and his position is regional sales manager.
This memorandum was written on March 29th, 2004.
The theme of this memo is the annual sales meeting.
Memos can be divided into instruction type, notification type, suggestion type and report type according to their uses.
Writing Style of Business English Memos: Notification Memos
To all staff.
Sender: Anna Hope, Sales Director
Date: May 8, 2004
Sub: chairman's visit
The chairman of our company will visit our company next Monday, May 24th, 2004. He plans to discuss the pricing policy of new products with our sales staff. He will arrive there on 10 in the morning. Please attend his welcome reception on 10: 15 in the morning. thank you
The chairman of our company will come to our company on May 24th, 2004 (next Monday). He plans to discuss the pricing system of new products with our sales staff. He will arrive at 10 in the morning. Please attend the welcome meeting in his honor at 10+05. Thank you)
Writing Style of Business English Memos: Imperative Memos
To: all department managers
Sender: Simon Hoffner, Human Resources Manager.
Date: March 30th, 2004
Sub: on-the-job English training
The training center will offer an English class. Please encourage your employees to attend the course.
Please send me a list of all interested employees before 6:5438+00 am on April 3rd.
English training classes will be held in the training center. Please encourage your employees to participate. Please give me the list of employees who are willing to participate in the training before 10 on the morning of April 3rd. )
Writing Style of Business English Memo: Suggestion Memo
To: Mary Zhang, General Manager
From: paul gray, production manager.
Date: May 2004 16.
Son: Suggestions.
After checking our production capacity next year, I can make the following suggestions:
Increase the output by 20,000 bottles in three months, while maintaining the existing production level of other production lines.
Stop producing weak production lines and use the insufficient production capacity for mineral water.
I hope one of these suggestions is appropriate.
After checking our production capacity next year, I would like to make the following suggestions: increase the production of 20 thousand bottles in three months, while maintaining the existing production level of other products. We won't produce some products that don't sell well, but mineral water. I hope to adopt one of my suggestions. )
Business English Memo Writing Style: Report Type 1: Memo
To: James Palmer, Sales Director
Sender: Jane Philips, regional sales manager
Date: April 23rd, 2004
Subject: Investigation
At the request of the general manager, I made a consumer survey of our products. The survey shows that the market potential of our own brand shirts is negligible.
At the request of the general manager, I completed a customer survey about our products. This survey shows that our own brand shirts have little potential in the market. )
Consumer [k? Ensju? m？ ] consumers; User, customer
About [k? N's n？ ] prep。 About; Just? Generally speaking, we read stories about caring about whispers.
Potential [p? Ten? L] potential; Possibility; [(+for)]
Negligible? d？ b(？ ) l] a. it can be ignored; Not important; Tiny;
Sometimes memo may be more colloquial depending on the situation. In some cases, you can also write directly:
Example 2: Memo
To: Sheila From: Paul
Date: Tuesday Time: 9:30 am
Can you give me the following data? A) The latest sales data of our product market share. B) General soft drink market survey (northeastern United States).
Can you give me the following data? A) The latest market share figures of our products. B) Overall market survey of soft drinks (northeastern United States)
Writing style of business English memo: notes 1. First of all, the word memo can sometimes be omitted, because most memos are printed on special company paper, and the company logo is already printed on paper. If there is no memo, you should print more. The word memo can be written in the middle or left of the first line.
2. Pay attention to the format of the memorandum, that is, the positions of the recipient, sender, date and subject are different from the agenda, which can take the following forms:
From: Destination:
Date: Reply: To: From:
Subject: Date: Date: To:
Sender: Subject:
3. Clearly indicate the intention and accurately convey the information. In practical work, the content of the memorandum can be long or short, formal or informal, and even very colloquial. This mainly depends on who the target audience is and the formality of writing. Don't use too complicated words, write simply, and each sentence expresses a meaning.
4. If the content is long, it can be numbered in sections appropriately, and symbols such as 1, 2, 3 or A, B and C can be used to identify different content.
5. Language should be polite.
6. The writing of the memorandum will involve the time and place of the meeting. To convey such information clearly involves the correct use of prepositions indicating time and place, which is only a small part of grammar knowledge that needs attention. Not only do you need to pay attention to grammar knowledge in informal writing, but you should also pay attention to these details in letters and reports, so this book specially explains important grammar knowledge. For grammar explanation and practice, please refer to Unit 2, Chapter 5 of this book.
Evaluation of Memos in BEC Examination
Among the three levels of BEC, memo usually only appears in the primary and intermediate writing exams. Please note the following points:
1. You will be asked to write a memo in the elementary exam, but the topic of the exam will be written in memo format.
2. For intermediate candidates, the format of the memorandum must be mastered.
3. The recipient, sender, date and subject in the format, no matter how many words are included, are not included in the number of words required by the exam. For example, the writing requirement of the memorandum in intermediate writing is 40-50 words, which refers to the text of the memorandum, and the words in the format are not counted.
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