First, the hospital bidding process
1, prepare bidding documents and pre-tender estimate;
2. Formulate bid evaluation and calibration methods;
3. Issue a tender announcement or invitation letter, or ask the competent department at a higher level to recommend and designate the tendering unit;
4, review the qualifications of the tendering units;
5. Distribute bidding documents and necessary attachments to qualified bidders;
6. Organize the tendering units to go to the site for reconnaissance, and preside over the Q&A meeting of bidding documents;
7, according to the agreed time, place and way to accept the bid;
8, presided over the bid opening and review the tender and its guarantee;
9. Organize bid evaluation and award activities;
10. Send out the bid-winning and bid-losing notices, negotiate with the bid-winning unit, and finally sign the contract.
Second, the hospital bidding matters needing attention
1. Define the scope and content of procurement and describe it completely in the bidding documents. This is the basis for verification of bids and unified bid evaluation. If there are many items to be purchased, it is best to make it clear in the tender documents that the separate quotation is not included in the total bid price.
2. The clarification requirements of the tender documents must be put forward by the bidder in writing, and the procurement agency will answer them in writing after consultation with the end users. Avoid oral questions and clarifications. This is an important way to avoid future disputes.
3. If the bid opening place changes, which is inconsistent with the place where the tender is sold, for example, the bid opening meeting room is rented outside, it must be notified in writing and the bidder is required to reply that it has been received, preferably by fax. For foreign bidders, considering that they may not be familiar with the geographical location, it should be clear that it is best to attach a schematic diagram. If there are traffic restrictions such as one-way street, it should also be explained.
4. Not only the judges and all staff are required to keep the details of the bid evaluation process confidential, but also other leaders and staff of the procurement organization need to be reminded. Finally, the relevant leaders of the procurement unit should also pay attention to confidentiality. Leaking, irresponsible part leaking relevant information or letting bidders get gossip through hearsay will easily lead to unnecessary disputes and complaints.
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