Registration and qualification examination are the initial steps of government procurement bidding, and the information can be kept confidential in the following ways:
One is to cancel centralized registration, in order to prevent suppliers who have signed up later from not knowing the information of suppliers who have signed up. If the electronic office conditions are insufficient, each supplier can register separately when registering the bidding documents, and then bind all forms uniformly on the day of bid opening.
Second, do a good job of confidentiality during the qualification examination, and try to inform the pre-qualified suppliers within the specified time;
The third is to promote online registration, where conditions are ripe, an online bidding and evaluation system can be established.
Before the selection of experts and bid evaluation, the supervision and evaluation committee is organized by the tendering agency, and the evaluation committee is generally composed of representatives of the purchaser and experts. When selecting experts, the extractor and supervisor should be separated. Whether it is the procurement supervision department or the procurement execution department, it is necessary to strictly abide by the regulations on the management and use of the expert database and pay attention to the avoidance system of bid evaluation experts.
The order and discipline of the bid evaluation site after the bid opening, the examination, evaluation and clarification of the bid, and the bid evaluation and selection are all contents that should be kept confidential for the time being. In order to prevent leakage and ensure the successful completion of bid evaluation, no one shall inform anyone who has nothing to do with bid evaluation, let alone the supplier or the person or unit related to the supplier.
The clarification of all external activities and problems in the bid evaluation stage must be carried out under the organization of the bid evaluation committee, and it is strictly forbidden to make decisions without authorization. In addition, some confidentiality provisions should be observed in the process of bid evaluation: bid evaluation documents, materials and various forms in the process of bid evaluation are only used in the places specified in the bid evaluation and may not be taken out or copied.
The bid evaluation personnel shall not disclose the relevant bid evaluation contents to those who did not participate in the bid evaluation orally or by telephone, and shall not disclose them to the public without authorization, and shall not report the bid evaluation to the unit where the judges belong. When the leaders of this unit take the initiative to ask, they shall not reply or take the bid evaluation materials home. Waste paper and drafts produced in the process of bid evaluation should be stored and destroyed in a unified way.
Strictly observing technical and commercial secrets will involve some technical, economic, professional and price composition secrets of bidding suppliers in bidding and bid evaluation, and the purchaser and procurement agency shall keep them strictly confidential and shall not disclose them to peer suppliers. The bidding documents shall be managed by a special person, and kept properly after evaluation, and the supplier's business secrets shall not be disclosed by borrowing or registering afterwards.
In the stage of post-event review and clarification, there should be a special person in charge of post-event review and clarification, and the main leaders should be responsible. Pay attention to procedures and methods in the work, conduct written review and clarification, and require suppliers to provide original evidence and written evidence with official seals within the specified time.
Especially in the case of supplier's query and complaint, the tendering unit and supervisor may inadvertently disclose the information of the successful supplier, the reasons and evidence of the unsuccessful supplier in order to prove some situations, which will bring unnecessary troubles and losses to the purchaser, procurement agency and successful supplier.
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