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The sending unit is the main object of writing, that is, the unit that requests to host and reply, that is, the receiving unit that is responsible for mastering, replying or implementing the contents of the document.
For the main sending unit and cc unit in official documents, the Format of Official Documents of State Administrative Organs and the Measures for Handling Official Documents of State Administrative Organs (Guo Fa [2000] No.23) have clear provisions. Except for a few documents sent directly to the society or all the staff of this organ, the general documents should indicate the main sending organ.
When determining the main delivery organ, attention should be paid to using the full name or standardized abbreviation. If the higher authorities need the subordinate units to understand and implement the documents, they can send them to several or all subordinate organs, such as "municipal units", "bureau subordinate units", "company subordinate units", "everywhere, offices, offices, departments and workshops".
Extended data:
Official document format, that is, official document standard style, refers to the composition of each component in an official document. It and language are two important aspects of the external form of official documents, which are directly related to the effectiveness of official documents. Including document typesetting, document paper and binding requirements.
title
The official document title consists of three parts: the issuing authority, the reasons for issuing the document and the types of the official document, which are called the "three elements" of the official document title.
Main transport organ
Instructions, notices, circulars and other official documents issued by the higher authorities to the lower authorities are called general official documents, and the lower authorities are all receiving organs, that is, the main sending organs that issue documents; The official documents reported or requested by the lower authorities to the higher authorities are generally written by only one main sending authority. If it is necessary to submit it to another institution at the same time, it can be copied. The main sending organ is generally written before the text, under the title and on the top line. There is a blank line 1 under the title, and the top box on the left side is printed in imitation of Song Ti No.3. When it is returned, the top box will be filled with a full-width colon after the name of the last main delivery organization.
main body
This is the main body of the official document, which describes the specific content of the official document and is the most important part of the official document. The content of the text requires that the relevant principles and policies of the issuing organ be accurately conveyed, and the writing method should be concise, realistic and grammatical, and should not be lengthy and messy. Asking for instructions should be about an article, not a few articles. The structural hierarchy ordinal number in this paper should be accurately mastered and used.
Issuing authority
Written in the lower right of the text, also called signature. The issuing authority shall generally write the full name. It can also be stamped without being written by the issuing authority. At the end of the official document, the official seal is stamped in the middle of the year, month and day, which is the effective certificate of the official document issued by the issuing authority.
Date of posting
The official document must indicate the date of issuance to indicate when the official document will take effect. The date of issuance is located at the end of the official document, below the issuing authority, slightly staggered to the right. The date of posting must indicate the full name of the date of posting in order to avoid difficulties in checking the time in the future. The date of issuance is generally based on the date issued by the leader. ?
References:
Baidu Encyclopedia-Official Document Format