Letters usually include letters, memos, notices, contracts, agreements, etc. Used to transmit information, communicate affairs, solve problems, etc.
The main feature of letters is their formality and bureaucracy. Generally speaking, letters need to be signed by the official department or person in charge of the company or institution and written in an official document format. The contents of letters usually involve the policies, procedures and agreements of companies or institutions, so it is necessary to use formal language and format to ensure the accuracy and authority of information.
The main function of letters is to convey information and communicate affairs. The sender sends information to the receiver by letter, clearly expressing his intention or request. At the same time, the recipient also expresses his views and attitudes through reply, so as to further communicate. In addition, letters can also be used to record and save the process and results of transactions for future reference and audit.
Letter type:
1. According to the purpose and content of communication, it can be divided into business letters, notification letters, inquiry letters and reply letters. Business letters are mainly used for communication in business cooperation and trade negotiation. Circular letters are used to convey important notices and matters, inquiry letters are used to ask each other's opinions and requirements, and reply letters are replies to inquiry letters.
According to the relationship between the sender and the receiver, it can be divided into official letters and private letters. Official letter means that the sender is an official organization or company, and the recipient is other official organizations or companies, while private letter means that the sender and the recipient are both individuals or unofficial organizations.
3. Classification by mail: It can be divided into ordinary mail, registered mail, express delivery, etc. Ordinary mail refers to ordinary letters, registered letters refer to letters that need to be registered by the post office and have receipts, and express delivery refers to letters delivered through express delivery companies.
4. According to the classification of issuing authority and receiving authority, it can be divided into the following lines: online and offline, online and parallel. The following text refers to the official documents from the higher authorities to the lower authorities, the following text refers to the official documents from the lower authorities to the higher authorities, and the parallel text refers to the official documents between organs at the same level or between organs that are not affiliated with the same level.