1. Determine the theme of the meeting. Meetings are generally divided into regular meetings and special meetings. Regular meetings generally have fixed themes, such as weekly meetings and monthly meetings, which are relatively simple. In general, the theme of the seminar needs to be determined by the sponsor and the meeting host. It is necessary to have a clear theme, and it is best to have specific discussion content and process.
2. Ventilation discussion before the meeting. Before the meeting, the organizer needs to communicate with the people who may be involved in advance, and then have the right to speak after the investigation. At the same time, it is also to exchange ideas and avoid situations that are too uncontrollable at the meeting.
3. Screening of invitation letters of participants. Determine the main invitees according to the meeting topics, and adjust the list appropriately according to the results of individual communication before the meeting. Objective: It is beneficial to the discussion of topics and the positive solution of problems.
4. Prepare meeting materials. Necessary equipment during the meeting, such as documents, projection, whiteboard, audio tools for training courses, etc. , should organize debugging in advance. What is the most important of these materials? Meeting documents and materials? . This content needs to be released in advance, and the main personnel should read it in advance. It's best to have notes on the instructions and questions. At the meeting, everyone's views are mature, which can improve the efficiency of the meeting. Foreign conferences usually have gifts hand in hand.
5. Control of meeting site. This requires organizers to avoid digression, avoid empty talk, create a positive atmosphere and pay more attention to positive speeches. Issues that cannot be discussed can be properly recorded and discussed at other special meetings.
6. Minutes and notices of meeting resolutions. Minutes must be kept at the meeting, especially the contents summarized and the rest, including the specific work arrangements, and the responsibilities should be carried out by people, so as to avoid the situation that no one can do it. Only by recording can the meeting be expanded, the meeting be implemented and everyone's time be meaningful.
7. Records of unfinished business of the meeting. For the unfinished matters, a door record should be made to facilitate follow-up after the meeting.
8. Tracking and notification of unfinished business. Pay attention to the follow-up situation after the meeting and report it in time. It is suggested to make a statistical analysis of the last unfinished thing before each meeting to see how it was completed. Get rid of the problem of deciding not to follow up in time.
Conclusion: As long as you are willing to take the time to do everything well, you don't have to worry about ice.