Notice is a downward writing used by the higher authorities to convey instructions, approve and forward the official documents of the lower authorities, forward the official documents of the higher authorities and those not affiliated with the higher authorities, arrange work and know things, and sometimes it is also a coordinate language to inform the relevant units of matters that need to be known or jointly implemented.
Second, the writing method
(1) Issuing a notice
After the relevant departments formulate normative documents, they need to be published in the form of notice. The text of this kind of notice generally includes four aspects: first, the source of the document; The second is the file name; The third is hope and demand; The fourth is the attachment.
(2) Prompt notice.
The arrangements, requirements and opinions of higher-level units on a certain work of lower-level units are often conveyed through notices. This kind of notice is mandatory, and it must be well-founded, with a clear purpose and tasks and requirements.
(3) communication notice.
This kind of notice is indicative and prescriptive, and is mostly used between superiors and subordinates, and between functional departments and relevant departments. The relevant spirit in the notice must be followed. In writing, it is generally to explain the ins and outs of the problem first, and then talk about relevant instructions, opinions and regulations. Finally, talk about hopes or demands.
(4) Forwarding and approving the notice.
A communication from a superior or the same level needs to be sent to a subordinate unit in the form of a notice, which is called a notice of change. There are generally two ways to write it: one is to copy and send it. Second, in addition to forwarding documents, according to the specific situation of the region and the department, put forward some specific requirements and hopes.
The notice used by the superior leadership department to forward the reports, instructions and opinions of the subordinate units is called the notice of approval. Some follow the instructions, and some add some indicative opinions.
(5) Notice of the meeting.
The meeting notice requires that the name, purpose and content of the meeting (date, time, place, attendees and requirements for attendees, etc.) be stated. ) state in extremely short words.
(6) Notice of appointment and removal.
That is, the higher authorities need to use the notice to appoint, remove and hire the appointed and dismissed personnel. In some administrative organs, the appointment and removal of responsible persons should be announced to the public in addition to the scope specified in the notice.
Third, the structure and writing requirements of the notice
Various types of notices are written in different ways. The following is a general description of the titles and texts of various notices:
1. Title. There are two kinds of notices: complete and omitted. A complete title is a title with a complete issuing authority, reason and language, and one or two of the omitted titles are omitted as needed. There are three kinds of omitted titles:
(1) Omit the issuing authority. If the title is too long, the issuing authority can be omitted. For example, the notice on the economic management authority of county-level cities omits the issuing authority. It is common to omit the name of the issuing institution. Two or more units jointly issued a document, and the issuing organ cannot be omitted.
(2) Omit redundant words such as "about" and "notice". The title of the notice of publication and approval consists of "publishing authority+publication (approval and forwarding)+published document title+notice". When a document is published, approved or forwarded as a regulation or rule, the title of the book should generally be added. Sometimes, due to the words "about" and "notice" in the title of the approved or forwarded document, or the title of the approved or forwarded document is relatively long, the title of the notice can generally be retained by the last issuing (approving or forwarding) document authority and the original document authority, and the redundant "about" and "notice" can be omitted. Otherwise, there will be a phenomenon that there are multiple "about" and "notice" in a title, which is very long and difficult to read. For example, the Notice of XX County People's Government Forwarding the Notice of XX Municipal People's Government Forwarding the Notice of XX Provincial People's Government Forwarding the Notice of the Ministry of Personnel on Comrades' Enjoyment of XX Class after Rehabilitation. This title has four levels, and it uses three "about forwarding" and two "notices", which is very awkward. This title can be simplified as "Notice of XX County People's Government Forwarding the Opinions of the Ministry of Personnel on the Treatment of XX after Comrade XX's Rehabilitation". As for the contents forwarded by various provinces and regions, it can be clearly stated in the forwarding opinions.
(3) omission of the issuing authority and reasons. If the scope of the notice is small, the content is simple, and even it can be posted, the title of this notice can omit the issuing authority and reasons, and only write the word "notice" in language.
2. Text. The text of the notice mainly includes three parts: reasons, matters and requirements. The topic is in the question section. Here are several ways to write the notification body:
(1) Writing of suggestive notice. For the body of the suggestive notice, the reason, background and basis of posting should generally be written first; In the matters part, or write and publish administrative regulations, rules, measures, measures, etc. , or write mandatory, command, decision-making principles (or indicative opinions) and specific work requirements.
Generally speaking, suggestive notices have the characteristics of great influence, urgency and strong policy.
(2) Compiling of mandatory notice (approval and forwarding notice). The text of forwarding and forwarding notice is basically the same. These two kinds of notices can be called "comment on writing", and the approved documents can be regarded as the main contents of the notice. The content of comment on writing mainly includes the following three aspects:
1) State the forwarding purpose or state the forwarding reason;
2) Put forward specific requirements for the implementation of the recipient units;
3) Make supplementary provisions according to specific conditions.
When approving or forwarding official documents of subordinate organs, non-subordinate organs and superior organs by notification, it plays a role in publishing, approving or recommending approved and forwarded documents. From the point of view of composition, this kind of notice consists of the part for soliciting opinions and the documents that have been approved or forwarded, and neither the part for soliciting opinions nor the documents that have been approved or forwarded can be regarded as a single document. If the comment on writing is divorced from the approval or forwarded documents, and there is no actual content to rely on, it is impossible to write alone; If the forwarded or forwarded documents leave the comment on writing, they cannot be included in the notice, can not reflect the intention of the issuing unit, and have no comment on writing and legal status.