1. Bidding information: Bidding information is a general term for public bidding activities such as bidding announcements, bidding notices, bid winning announcements, bidding changes, etc. Bidding information mainly refers to the bidding information published by the bidder or bidding agency in newspapers, radio stations, The public bidding information for projects in TV broadcasts and online media is mainly to explain the scope of projects, goods, services, division of bids, quantities, qualification requirements of bidders, etc., and to invite specific or unspecific bidders to submit bids within specified time periods. The act of bidding according to certain procedures at a time and place.
2. Contents included: Mainly including bidding invitation, instructions to bidders, contract conditions, specifications, drawings, project quantities, bidding document and bidding document guarantee format, supplementary information sheet, contract agreement and various types of documents. Guarantees, etc. Among them, the invitation to bid should generally include the nature of the construction unit's bidding project, a brief description of the project, the time, place, and selling price of the bidding documents. Instructions to bidders should generally include qualification requirements, bidding document requirements, bid quotation, bid validity period, bid guarantee, etc. The bidding documents shall at least include the following contents:
(1) Invitation to bid. A bid invitation is a document used to invite prequalified bidders to come and bid according to specified time and conditions. Generally include the following content: the tenderer unit, the nature of the tender, a brief description of the project, the situation of sub-tendering, the main project quantities, construction period requirements, the services that the contractor needs to provide to complete the project, the time, place and price of the tender documents, and the delivery of the tender documents. The place, number and deadline for submission of bids, the amount and time of submission of bid deposit, the time and place of bid opening and the time and place of on-site inspection and pre-bid meeting.
(2) Bidding instructions. Bidding instructions are documents that guide bidders to correctly bid and quote, informing them of the various regulations they should follow. They generally include the following: a brief description of the project or project, source of funds, contracting method, qualification requirements, organizing bidders to the project The bidder shall bear all costs involved in preparing and submitting bid documents
as well as the time, place and related matters of on-site inspection and pre-bid meeting to answer difficult questions
, as well as the inspection of the construction site and participation in the pre-bid meeting. Fees, precautions for filling in bid documents, delivery address of bid documents, deadline, precautions for modification and cancellation, procedures for bid opening, bid evaluation and bid determination
(3) Contract conditions.
(4)Technical specifications. Technical specifications are an important part of bidding documents and contract documents. They specify the performance and standards of the purchased goods and equipment. Technical specifications are also one of the key basis for bid evaluation. If the technical specifications are not clear or comprehensive, it will not only affect the quality of procurement, but also increase the difficulty of bid evaluation. Technical specifications for goods procurement should adopt internationally or domestically recognized standards. Except for the fact that they cannot accurately or clearly describe the characteristics of the project to be tendered, each technical specification must not require or indicate a specific trademark, name, patent, design, or origin. or manufacturer, and shall not contain any content that targets a potential supplier or excludes a potential supplier.
The technical specifications of the project are relatively complex, including: the standards required after the project is completed, construction procedures, various measurement methods, procedures and standards during construction, on-site clean-up procedures and standards, etc.
(5) Requirements for preparation of tender documents. A bid is a written statement by a bidding supplier about the contents of its bid, including the composition of the bid document, bid deposit, total bid price, validity period of the bid, etc.
(6) Supply list, quotation list and bill of quantities.
(7) Performance bond. The performance bond is to ensure the interests of the purchasing unit and avoid losses to the purchasing unit due to the supplier's default. Generally speaking, the performance bond for goods procurement is 5-10% of the contract. If the project bond is provided with a letter of guarantee, the amount is 30-50% of the contract price. If a bank guarantee is provided, the amount is 10% of the contract price.
(8) Relevant qualification and credit certification documents that the supplier should provide.
Tender Notice Before formally inviting bids, the purchasing unit shall publish a notice in the media designated by the government procurement department. Sufficient time should be left between the publication of the notice and the participation in the bidding, so that the bidding suppliers have enough time to prepare the bidding documents.