The bidding process can be divided into six stages: bidding, bid opening, bid evaluation, bid selection and contract conclusion.
1. The tenderee (i.e. the owner) shall go through the project approval or filing procedures (if necessary). After the project is approved or put on record, the tenderer will open the bid and implement the project.
2. The bidding work is started. The tenderee may entrust a bidding agency to conduct bidding, or it may conduct bidding by itself (but the filing procedure is complicated), and most of them are bidding agencies (i.e. bidding companies).
3. The tendering company assists the tenderee in bidding planning. That is, determine: bidding schedule, procurement time, procurement technical requirements, main contract terms, bidder qualification, procurement quality requirements and so on.
4. With the cooperation of the tenderee, the tendering company shall prepare the tender documents (including the above planning contents and tender announcement) according to the tender planning.
5. after the tenderer confirms, the tendering company issues a tender announcement (open tender) or an invitation to bid (invitation to bid). After seeing the announcement or receiving the invitation, the bidder goes to the bidding company to purchase the bidding documents.
6. After obtaining the bidding documents, the bidder should study the bidding documents and prepare the bidding documents. In the meantime, if there are any related questions, you can clarify the bidding documents with the bidding company, and the bidding company will organize a question-and-answer meeting for the bidding project when necessary. According to the answers or clarifications, supplementary documents will be issued to all bidders as necessary components and modifications of the bidding documents.
7. The tender company shall set up a bid evaluation committee before bid opening, and the bid evaluation committee shall be responsible for bid evaluation. The composition and evaluation of the jury shall conform to the Interim Provisions on the Evaluation Committee and Evaluation Methods.
8. The tendering company shall organize tenderers and bidders to open bids at the time specified in the tender documents.
bid opening includes: the moderator appointed by the tendering company announces the bid opening discipline > Confirm and read out the bidding situation > Announce the relevant personnel of the tenderee > Check the sealing of bidding documents > Bid-singing (bid-singing for the bidder's name/price/delivery date/bid bond, etc. in the bid letter or bid list) > Complete the bid opening record and sign it by all parties > The bid opening is over.
9. The jury will review the bid documents for preliminary review, detailed review and clarification (if necessary) to determine the winning candidate.
1. The tendering company issues a bid evaluation report according to the opinions of the jury, and the tenderer determines the final winning bidder among the winning candidates according to the bid evaluation report.
11. The tendering company issues a notice of winning and losing the bid according to the bid evaluation report.
12. The winning bidder shall sign a contract with the tenderer within the specified time according to the letter of acceptance.
in addition, pre-qualification can be added in item 5. That is, the qualification requirements for bidders are added in the tender announcement, and the tender company will sell the tender documents to the bidder only after the bidder submits the qualification documents in advance and meets the qualification conditions. At this time, the tender announcement is actually a tender prequalification announcement, which replaces the role of the tender announcement.
Extended information:
Article 5 of the Bidding Law stipulates that bidding activities shall follow the principles of openness, fairness, impartiality, honesty and credibility.
the significance of bidding
1. It is beneficial to determine the trading cycle scientifically and reasonably.
2. reasonably control the cost, maximize the capital benefit, and effectively prevent unfair competition.
3. It has promoted the continuous improvement of engineering quality, and enabled enterprises to continuously improve their management level and increase their management reserves.
4. Simplify the project settlement procedures, reduce the phenomenon of wrangling, and close the cooperative relationship between the contracting parties.
5. It has promoted the implementation of the internal economic responsibility system of construction enterprises and mobilized the enthusiasm of enterprises. ?
Article 12 of the Measures for Bidding and Tendering of Construction Projects stipulates that the construction project may not be invited for bidding under any of the following circumstances:
(1) It is not suitable for bidding because it involves national security, state secrets or emergency rescue and disaster relief;
(2) it is necessary to use migrant workers to use poverty alleviation funds to implement work-for-poverty relief;
(3) specific patents or proprietary technologies are adopted as the main construction technologies;
(4) the project built by the construction enterprise for its own use, and the qualification grade of the construction enterprise meets the engineering requirements;
(5) The original winning bidder still has the contracting ability for the additional subsidiary minor projects or main storey-adding projects of the projects under construction;
(6) Other circumstances stipulated by laws and administrative regulations.
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