Archives refer to various forms of original records with preservation value directly formed by people in various social activities. The following are eight categories of related contents that I have compiled for you, which are for reference only and I hope to help you!
1, which can be divided into:
Archives of state organs, social organizations, enterprises and institutions, families and individuals.
2. According to the content scope of archives, it can be divided into:
Comprehensive archives and professional archives.
3, according to the nature of the file content can be divided into:
Document files, personnel files, litigation files, accounting files, scientific and technological files, military files, diplomatic files, judicial files, economic files, industrial and commercial enterprise registration files, teaching files, art files, manuscript files, case files, census files, place names files, urban construction files, trademark files, patent files, real estate files, financial files, foreign-related engineering files, religious files, etc.
4. According to the archival materials:
In addition to paper files, there are Oracle Bone Inscriptions, bamboo slips, silk books, films, tapes, CDs and other physical forms of non-paper files; According to the information expression, it can be divided into text files, audio-visual files and so on. According to the recording method, it can also be divided into ordinary files (mechanical and analog records) and electronic files (numbers).
5, according to the file belongs to the period can be divided into:
There are archives before the founding of the People's Republic of China (including revolutionary historical archives and archives of the old regime) and archives after the founding of the People's Republic of China (including archives of the party and the state, organs, armed forces, organizations, enterprises and institutions since the founding of the People's Republic of China). The former is usually called historical archives, while the latter is usually called realistic archives.
6, according to the form of file ownership can be divided into:
State-owned archives, collective-owned archives and individual-owned archives.
7, according to the language of the file can be divided into:
Chinese files, foreign files. China archives can also be subdivided into Chinese archives, Manchu archives and Manchu-Chinese comparative archives. Foreign language archives can also be subdivided into English archives, Japanese archives and Russian archives.
8. Archives can be divided into:
Archives in the fields of social management, science and technology, health care, culture and education, military affairs, diplomacy, literature and art.
Expansion: measures of archives management
In order to further strengthen the standardization and modernization of the school and give full play to the role of archives in education and teaching, this archives management method is formulated.
I. Archives management
Archives management should achieve the following three points: 1, centralization; 2. Special people; 3. specifications. That is, all the files formed by various schools in various work are managed by the school archives room in a unified and centralized manner; It is necessary to clarify the responsible person, improve the system of file collection, management and utilization, and realize standardized and scientific management.
Second, the filing cabinet placement requirements
The filing cabinet should be placed in the following five points: 1, and the position is reasonable; 2. Uniform specifications; 3, the classification is clear, and it is easy to access information; 4. The filing cabinet surface is clean and beautiful; 5, do a good job of fire prevention, theft prevention, moth prevention, rat prevention, moisture prevention and other "five prevention" work.
Third, the file box specification requirements
1, with uniform specifications;
2, the label size is consistent;
3, text, labels must be printed, font specification.
Fourth, the file format
1, the first page of the document should have a printed directory index, which is clear at a glance and easy to find information.
2. Written materials. Specific requirements: ① The types of paper used should be unified and standardized; (2) writing norms; ③ The content has preservation value.
3. Archiving time of school comprehensive files: after the end of each semester.
4. School archives are divided into three storage periods: permanent, long-term and short-term.
5. The files in the volume should be complete. The receipt should have the text, attachments and processing results; The document shall be finalized, printed and attached; Upon request and approval of communication documents; Disposal materials should be comprehensive, circumstantial, personal account and treatment results.
6. The documents in the volume should have the text at the front and the annex at the back; The printed version is in the front and the manuscript is in the back; Reply before, then ask. All kinds of files should be filled in the volume directory. The files in the volume should be numbered. The archived documents and materials shall be legible, with good paper quality and complete signatures.
7, file binding should be neat and beautiful. The title should generally have the author, question and name, which can reflect the contents of the document in the volume, be politically correct, be concise and accurate, and bind the cover.
8. After the documents and materials are filed, the archivists should make necessary processing, sorting, cataloging, registration and recording of the files based on the principle of convenient storage and utilization, so as to arrange them in an orderly manner and number them according to the age and storage period.
Verb (abbreviation for verb) lending system
1. Personnel from other units must hold a letter of introduction from the organization when consulting the archives of our school.
2, strictly confidential files, are not allowed to lend files. Without permission, it is not allowed to extract or copy.
3. Keep the files well, and don't open, alter, tear, circle, open or fold them.
4, approved excerpts of materials, to be reviewed by the archives staff. Proof materials must be proofread and stamped.
5. Borrowing files must be approved by the competent leader, and go through the borrowing registration formalities with the archivist. Lending time, generally not more than seven days, beyond the time to go through the formalities separately.
Six, archives staff requirements
Archivists should be familiar with archives, understand the needs, and actively do a good job in providing and using archives. Archives should compile effective reference materials such as retrieval and file introduction according to the needs of work, so as to create conditions for the use of archives.
VII. Destruction of documents
The school comprehensive archives should be in accordance with the provisions of the higher education administrative department and the archives management department on archives. Do a good job in archives. For the archives that have exceeded the storage period and lost their preservation value, suggestions for destruction can be made, and the destruction list can be filled in, and it can only be destroyed after being approved by the unit leader and the archives management department at the next higher level. When destroying, two persons shall be appointed to supervise the sale, and the destruction list shall be signed to prevent confidentiality.
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