15 Secretary Job Responsibilities
In a society that is developing at an ever-increasing speed, there are more and more occasions where job responsibilities need to be used. Job responsibilities can clarify what each person’s job responsibilities are. What kind of work should be undertaken, what kind of responsibilities should be undertaken, how to do it better, what should not be done, etc. How should job responsibilities be formulated? The following are the secretary job responsibilities that I have compiled for you. Welcome to read and collect them.
Secretary Job Responsibilities 1
The teaching secretary is a full-time staff member in the teaching management of the college (department), assisting the dean (director) of teaching in the daily teaching management of the college (department). Its main responsibilities are:
1. Assist in the implementation of professional talent training plans, revision and formulation of teaching documents such as course syllabus.
2. Assist in the organization and implementation of talent training plans for each major, and implement the teaching tasks of each semester and the selection and reservation of textbooks for each course in accordance with the principle of centralized courses.
3. Concretely implement the management of college (department) course assessment, test paper propositions, confidentiality, and printing.
4. Responsible for student score entry and other score management work.
5. Assist the Academic Affairs Office in the registration management of national and provincial examinations such as the College English Proficiency Test.
6. Handle student registration, registration, promotion, demotion, suspension, resumption, withdrawal, etc.
7. Responsible for the preliminary review of students’ graduation qualifications and degree-granting qualifications.
8. Assist the dean (director) of teaching to organize the application for major, curriculum, teaching material construction and other education reform projects.
9. Assist the dean (director) of teaching in organizing and recommending graduate students who are exempt from examinations and transfer of outstanding students to majors.
11. Assist the dean (director) of teaching to organize students to participate in various subject competitions at all levels.
12. Assist the dean (director) of teaching to arrange and implement practical teaching such as student internships and experiments, as well as graduation projects (theses) for students in various majors.
13. Assist the dean (director) of teaching to implement the teaching quality monitoring work of the college (department) and the daily management of the teaching supervision team.
14. Organize and arrange teaching inspections, student evaluations, peer evaluations, teacher lectures, student teaching informants, and course testing for each semester.
15. Assist the dean (director) of teaching in the accounting of undergraduate teaching and the assessment of teaching workload.
16. Responsible for preparing teaching statistical reports related to the college (department) and organizing and keeping various teaching files of the college (department).
17. Do other tasks assigned by the college (department) and functional departments. Secretary Job Responsibilities 2
(1) According to the scope of responsibilities, conscientiously perform duties, abide by rules and regulations, and complete various tasks.
(2) Responsible for keeping minutes of business meetings, and drafting departmental scientific research work plans, summaries, resolutions, reports, regulations, methods, notices and other documents according to meeting resolutions.
(3) Responsible for the sending, receiving, sorting and archiving of daily documents, information and letters of the office.
(4) Assist leaders to do ideological and political work, have an in-depth understanding of the implementation of plans of each department, report to leaders in a timely manner, and do a good job in coordination between departments.
(5) Under the arrangement of the department leader, cooperate with employee salary adjustments, review of professional and technical position evaluation materials, employee assessment, rewards and punishments, job promotions, attendance, etc.
(6) Care for employees, unite comrades, and cooperate with department leaders to provide logistical services and condolences to all employees and retirees.
(7) Manage the seal of the Social Science Office, issue letters of introduction, certificates, official letters and various scientific research materials to external parties, and review and stamp base materials.
(8) Responsible for the subscription and receipt of newspapers, magazines, and social science information materials, external liaison and petitions, reception, and dispatch of vehicles for official business of the office.
(9) Responsible for the annual report, yearbook statistics and coordination work of the superior management department.
(10) Complete other tasks assigned by the department leaders.
Secretary job responsibilities 3
1. Accompany the chairman on project inspections and participate in business negotiations and business negotiations;
2. Responsible for the drafting of documents for the chairman’s daily business work;
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3. Assist the Chairman in handling daily affairs;
4. Responsible for the Chairman’s schedule and business travel;
5. Responsible for the Chairman’s documents, letters, and correspondence Receiving and conveying;
6. Responsible for the business reception of visitors, and doing a good job in external contact and public relations;
7. Handling other matters authorized by the chairman. Secretary job responsibilities 4
A. Assist department managers in organizing monthly and quarterly evaluations, and complete statistics, organization and release in a timely manner.
B. Responsible for the salary calculation and statistics of hotel employees, and record the evaluation and salary adjustment results in files.
C. Responsible for the daily maintenance of hotel employee personnel files.
D. Assist department managers to resolve objections and disputes arising from employee evaluations and job adjustments.
E. Responsible for recruiting and training new employees (company system), handling specific procedures such as employee recruitment, registration, entry, appointment and removal, transfer, rewards and punishments, insurance and resignation.
F． Responsible for completing other matters assigned by the department manager. Secretary Position Responsibilities 5
The college has established a scientific research office and a scientific research secretary position, which are responsible for the management and services of the daily scientific research work of the college. The main responsibilities of a scientific research secretary include:
1. Seriously study the relevant laws and regulations on scientific research management and improve the level of scientific research management;
2. Responsible for the management of scientific research documents and scientific research documents , issuance of notifications.
3. Responsible for organizing the declaration of various government projects at all levels. Including information release, organization of declarations, summary, registration, review and submission of application materials, as well as communication of project approval status, registration of projects in place, project progress, organization and submission of final materials, etc.
4. Responsible for organizing the application for various types of scientific research awards at all levels. Responsible for the provision of award application information, organization of award application, material submission and award information registration.
5. Responsible for the registration, contract archiving and project management of the college’s horizontal scientific research projects.
6. Responsible for the handling of achievement appraisal, patent application and other related documents within the college, as well as the organization and services of related meetings.
7. Responsible for the establishment and storage of scientific research files of the college, timely completion of statistics and summary of scientific research status, and responsible for reporting relevant information required by superior authorities.
8. Responsible for the update and maintenance of scientific research information on the college website. Responsible for collecting college science and technology information at any time, classifying, organizing and publishing online in a timely manner. Take active measures to strengthen the external publicity of the college's scientific research work and promote the promotion of scientific research projects.
9. Strengthen external exchanges, establish smooth information channels, promptly feed back information on social science and technology needs to teachers, and promote information exchange and scientific and technological cooperation between the college and society.
10. Participate in school-related scientific research management meetings. Responsible for the organization and services of the college's scientific research conferences. Actively cooperate with the organization and services of various scientific research conferences at all levels hosted by the college. Responsible for reception of domestic and foreign experts invited by the college, organization and registration of report meetings.
11. Responsible for the work of information officer, and conscientiously organize and report the daily information of the college.
12. Responsible for the verification of various scientific research statistics from superiors.
Thirteen. Responsible for the review and provision of data and information on the scientific research performance part of the appointment of teachers and job assessments;
Fourteen. Master first-hand information on the scientific research work of the college, Grasp the scientific research work of the college in a timely, comprehensive and accurate manner, and be able to provide the scientific research statistical information needed by the college in a timely manner;
15. Provide enthusiastic and thoughtful services for the scientific research work of teachers. The work is required to be timely and in place;
16. Complete other tasks assigned by the college and actively assist other departments in the college to carry out their work. Secretary Job Responsibilities 6
1. The Administrative Secretary is responsible for handling the daily administrative work of the Public Education Department Office under the leadership of the Department Director.
2. Responsible for sending and receiving party and government documents, promptly sending them to department leaders for review, and keeping them properly.
3. Responsible for receiving and handling related matters such as people inside and outside the school, visits, calls, etc.
4. Do a good job in secretarial and conference affairs, and assist department leaders in making meeting notifications and meeting affairs and meeting minutes.
5. Responsible for department work briefings and related publicity reports, images, etc.
6. Assist the director of the department to do various tasks of secondary management.
7. Assist the director of the department in financial management and ensure reasonable payment of various expenses.
8. Responsible for the storage of office supplies and materials, establish and strictly implement a registration and signature system for office supplies, and eliminate waste.
9. Assist the director of the department to evaluate teachers.
10. Use the office automation system to handle and save various electronic data, picture data.
11. Responsible for the use and management of the official administrative seal.
12. Responsible for the department’s file collection and management.
13. Earnestly complete the tasks assigned by the leaders of the college and department. Secretary job responsibilities 7
1. Responsible for the organization of various meetings of the chairman, meeting minutes, meeting follow-up affairs and reminders.
2. Responsible for communicating and supervising various work plans and work orders.
3. Responsible for processing various submitted documents.
4. Responsible for drafting various official documents.
5. Assist the chairman in the normal development and management of the schedule work, and be responsible for the organization of senior management meetings.
6. Responsible for the archiving of various documents in the Chairman’s Office.
7. Properly arrange the chairman’s business trip and business trip.
8. Complete other tasks assigned by the chairman. Secretary position responsibilities 8
1. Handle the daily work affairs of the chairman and general manager
1. Classify and organize documents in the chairman’s office.
2. The chairman’s office should be kept clean and hygienic on a daily basis.
3. Pay attention to personal qualities, dress image, speech and behavior, and pay attention to the occasion and location when speaking.
4. The mobile phone must be kept on 24 hours a day and be on call for official business.
5. Answer the phone, answer it carefully and properly, and make a record of the call.
6. The chairman of the board will accompany him during his business trip and make all arrangements for food, accommodation and transportation.
8. Master the chairman’s daily arrangements and make appointments and registrations for visitors.
2. Processing of formal documents
1. Summarize the accuracy of the assigned tasks completed by each department in the monthly work.
2. Draft, print, register and archive documents issued by the General Manager Office.
3. Send and receive faxes and submit them to the general manager's office for processing in a timely manner.
4. Summarize the reimbursement forms and other relevant documents of each department and submit them to the chairman of the board for signature and confirmation on a regular basis.
3. Organizational arrangements and interview matters
1. The role of coordination of assistance and assignment of work tasks.
2. Assist the General Manager Office in managing the company’s operations and functional departments, and coordinating the relationships between internal departments.
3. Coordinate conflicts between departments and handle them temporarily.
4. Download the monthly task targets assigned by the chairman and upload the status, problems and opinions of each department. The manager of the administrative department shall do a good job in receiving company guests and register them in a timely manner.
5. Cooperate with the chairman in handling external public relations and attend appropriate banquets and entertainment when necessary.
IV. Related meeting work
1. Follow up and implement the company meeting minutes such as the general manager office meeting of the company’s board of directors.
2. Draft and organize the company’s board of directors meeting materials and make necessary arrangements and preparations before the meeting.
3. Make preparations before the meeting.
5. Keep the company’s secrets in accordance with the military’s confidentiality rules
6. The role of the chairman’s assistant in assigning work tasks
1. Assist the general manager’s office in the company’s operations Manage and coordinate internal department relationships with various functional departments.
2. Coordinate conflicts between departments and handle them temporarily.
3. Download the monthly task targets assigned by the chairman and upload the status, problems and opinions of each department. Secretary job responsibilities 9
1. Responsible for the administrative logistics management of the project office.
2. Responsible for the daily reception and conference work of the project office.
3. Responsible for the management of project office vehicles, garages and drivers.
4. Responsible for the management of labor protection supplies of the project office.
5. Responsible for the summary and submission of the project office’s office supplies purchase plan.
6. Do a good job in safety work within the scope of responsibilities.
7. Complete other tasks assigned by the leader. Secretary position responsibilities 10
1. Student status and teaching management
1. Responsible for establishing and keeping the student status files of students in the college.
2. Handle various procedures for student promotion, leave, reinstatement, withdrawal, transfer and grade repetition, and record changes in student status in a timely manner.
3. Assist the teaching supervisor to organize and arrange daily teaching work, and be responsible for contacting the Academic Affairs Office on relevant matters.
4. Assist the teaching supervisor in the construction, adjustment, transformation and broadening of existing majors, and participate in the research and application for adding new majors.
5. Assist the teaching supervisor in the formulation (revision), submission and implementation of teaching plans.
6. Assist the teaching supervisor to organize teachers to formulate or revise course syllabus, experiment syllabus, and internship syllabus.
7. Establish and improve teachers’ teaching business files and the collection, sorting, archiving and storage of materials related to teaching and teaching research.
8. Under the guidance of the teaching supervisor, scientifically and reasonably arrange the semester course schedule in conjunction with the teaching plan.
9. Responsible for the summary of teaching logs and lesson plans, basic format review, publication and archiving.
10. Responsible for handling the procedures for making up classes and suspending classes approved by the teaching supervisor.
11. Responsible for re-taking and exempting students from taking courses.
2. Examination, results and graduation management
1. According to the unified arrangement of the Academic Affairs Office, formulate the final examination schedule for each class in the unit, and notify the relevant teachers of the final examination schedule. born.
2. Review students’ examination qualifications and handle deferment procedures.
3. Timely arrange for failed students to make up the exam or retake it, issue a make-up or retake notice, and go through the relevant procedures.
4. Collect exam, make-up exam and retake scores in a timely manner, log in and manage the college’s student score database.
5. Assist the teaching supervisor in organizing and arranging work related to student graduation, conduct regular mid-term inspections of graduation thesis, organize graduation thesis defense and collection and storage of graduation thesis.
3. Other tasks
1. Assist the Academic Affairs Office to monitor teaching quality, organize and summarize mid-term teaching inspections, and take different forms such as attending classes and holding symposiums. Listen to the opinions of teachers and students in a formal manner and report them to the leaders with a view to solving them.
2. Responsible for the workload statistics of teachers in the unit, review of external teacher qualifications and application for payment of class fees, and submit to the Academic Affairs Office as required.
3. Assist the Academic Affairs Office in booking and distributing teaching materials according to the teaching plan and the actual number of students, and deal with problems in a timely manner to ensure the normal operation of teaching activities.
Responsibilities of teaching secretaries in colleges and universities
1. The teaching secretary of the Public Education Department is the executor of the teaching management of the department under the leadership of the Public Education Department.
2. Assist the director of the department to formulate or revise the teaching plan of the department, and check the implementation of the teaching plan.
3. Assist the director of the department to formulate the department's course opening plan for each semester, and supervise and inspect the teaching progress and quality of each teacher according to the plan.
4. Assist the director of the department to complete various teaching and academic management matters assigned by the Academic Affairs Office of the college.
5. Assist the director of the department to arrange the teaching plan for public courses and the staffing of teachers for the next semester at the end of each semester based on the teaching plans of each department.
6. Responsible for the collection and management of teaching files.
7. Responsible for the collection, printing, storage and distribution of final exams and supplementary exam papers at the beginning of each semester, and keep the exam papers confidential.
8. Do a good job in recording course adjustments and changes, and promptly notify relevant teachers and teaching secretaries of each department according to the notice of class suspension from the Academic Affairs Department.
9. Assist the director of the department to carry out various teaching and research activities.
10. Complete other tasks assigned by the Academic Affairs Office and the Public Education Department. Secretary Job Responsibilities 11
1. Responsible for internal and external document processing within the company: responsible for receiving, binding, circulating, and signing documents related to the group company; responsible for copying, faxing, printing, etc. within the group company.
2. Assist the office director in organizing relevant meetings and keeping records: Responsible for recording and organizing meetings; Responsible for the arrangement and layout of meeting venues; Responsible for meeting service work and the arrangement of related activities; Responsible for Compilation and printing of meeting-related materials.
3. Assist the office director to do the company’s reception work: assist the office director to be responsible for the reception of company visitors, including the organization, reception, and translation of foreign affairs activities; assist the office director to be responsible for company-related public affairs*** Relationship building and maintenance.
4. Assist the office director in other tasks: Assist the office director in the use and management of company seals, and register the seals for future reference.
5. Assist the file administrator in file management.
6. Complete other tasks assigned by the office director.
Powers and responsibilities:
Powers: Secretary position responsibilities 12
1. Main responsibilities of the general manager secretary position:
1. Responsible General manager's office services.
2. Responsible for organizing the writing or proofreading of comprehensive written materials submitted and distributed in the name of the company; responsible for organizing the drafting of general manager meeting materials.
3. Responsible for the company’s secretarial business guidance.
4. Responsible for matters related to the company's office meetings and handle matters agreed upon at the meetings.
5. Responsible for supervising, inspecting, and urging for approvals from superiors, approvals from company leaders, and matters decided at the general manager’s office meeting.
6. Responsible for handling the suggestions, criticisms and opinions of deputies to the National People’s Congress or proposals of deputies to the CPPCC.
7. Assist the director in drafting text materials and conference affairs for the annual work meeting, and participate in organizing reception work, as well as conference affairs for comprehensive meetings.
8. Responsible for recording and organizing the minutes of general manager office meetings. Remember important events.
9. Responsible for the sending and receiving, operation, inspection, and guidance of business management of document work, and responsible for confidentiality work.
10. Responsible for receiving and responding to letters and visits from the masses.
11. Complete other tasks assigned by the leader.
2. Job content of the general manager secretary:
1. Responsible for drafting the company’s annual work summary report and the general manager’s speech.
2. Responsible for drafting meeting materials for the company’s shareholders and board of directors.
3. Responsible for the compilation of other important meeting minutes and meeting minutes of the company.
4. Responsible for the drafting, printing, registration and archiving of company documents.
5. Responsible for the engraving and use management of the company seal and the general manager’s signature.
6. The job responsibilities of the general manager secretary also require the secretary to regularly edit "Company Communications".
7. Assist the office director to receive company guests.
8. Complete other tasks assigned by the general manager and office director.
The above lists in detail the daily work responsibilities of a general manager’s secretary and the work content of the general manager’s secretary.
1. Assist the general manager in the company's operation management, especially in marketing.
2. Assist the general manager to complete the market inspection.
3. Assist the general manager to monitor and coordinate the work of various departments.
4. Assist the general manager in completing external contact and reception work.
5. Assist the general manager in writing and supervising the implementation of policy documents.
6. Form resolutions and follow up on matters decided by the general manager. Secretary Job Responsibilities 13
1. Be fully responsible for arranging the chairman’s daily work arrangements and business trip arrangements;
2. Assist the chairman in arranging the schedule and agenda of various high-level meetings, writing and Follow up and implement company meeting minutes such as high-level meetings and theme meetings;
3. Write the chairman’s relevant speeches, reports, documents, letters and other comprehensive documents; do a good job in reporting and reporting to the chairman and various departments of the group. Preservation, management, and supervision of subordinate documents;
4. Assist the chairman in handling external public relations, participate in external business activities, and be responsible for the reception and arrangements for the chairman’s important customers;
< p> 5. Complete other supervision, coordination, and implementation matters assigned by the chairman;6. Be on call at any time, be hard-working, and be conscientious, responsible, and responsible for the work; Secretary job responsibilities 14
1. Responsible for the daily affairs arrangement of the board of directors and the schedule of the chairman of the board;
2. Responsible for writing documents, sending and receiving files, and document management in the leadership office, and backing up work files every day;
< p> 3. Responsible for coordinating the work connection, communication and contact between the chairman and other senior executives;4. Responsible for following up, supervising and reporting on various work tasks assigned by the board of directors;
5. Timely and accurately convey and implement the leadership’s work requirements and instructions, and implement the assigned work;
6. Responsible for collecting, counting, and summarizing various information and reports required by the Board of Directors, Information;
7. Responsible for the external liaison, call records, and visitor reception of the Board of Directors, keeping the mobile phone on standby 24 hours a day, and making calls smooth;
8. Responsible for organizing Board of Directors meetings, doing Prepare before the meeting, sign in, record, implement after the meeting, supervise the implementation, report the results, etc.;
9. Responsible for supervising the cleaning aunt to complete the daily office environment tidying up the chairman's office and conference room, and keep it clean and tidy ;
10. In case of emergencies, you can report the progress of the leadership in a timely manner by telephone, face-to-face, etc.;
11. Complete other tasks assigned by the leadership. Secretary job responsibilities 15
1. According to the requirements of the chairman, plan and write plans for public relations affairs.
2. Assist the chairman in handling external public relations and assist Negotiate and communicate with customers;
3. According to the chairman and combined with business development, write various copywriting materials for brand development or customer needs
4. Receive important guests who visit , visit customers and business cooperation units on behalf of the chairman;
5. Cooperate in maintaining customer relationships and related work;
6. Compile the company’s important meeting minutes and minutes;
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7. Complete the supervision, coordination and implementation of other tasks assigned by the chairman. ;