I. Scope of filing electronic documents
The filing scope of electronic documents is the most important content in the formation, accumulation and filing system of electronic documents, and it is very important to ensure the integrity and integrity of archived documents.
The filing scope of electronic documents is smaller than its collection and accumulation scope, which mainly comes from digital equipment such as OA system and business system. At the same time, the filing scope should be comprehensively determined according to the characteristics of electronic documents, the management characteristics of electronic documents, the requirements of "double filing" and the incomplete informationization of institutions.
Second, the filing method of electronic documents
1. Physical archiving refers to the process that the archive management department downloads electronic files to the carrier that can be saved offline and hands them over to the archive department, which is responsible for controlling and maintaining such archived data. Physical archiving can realize centralized management of electronic files and ensure the safety of electronic files.
2. Logical filing refers to the process of transferring the management authority of electronic documents to the archives department without changing the original storage mode and location.
Generally, the following measures should also be taken to control the logically filed electronic files: First, backup measures should be taken. Second, regular physical filing.
Third, the time requirement for filing electronic documents.
The filing time of electronic documents can be divided into real-time filing and regular filing. Real-time archiving refers to the instant archiving of electronic files generated and processed in digital equipment to the file management system of digital archives. Regular filing means that electronic documents are transferred to the digital file system after being processed for a period of time in accordance with the relevant provisions of the organization.