Document requirements: General Provisions The documents of enterprise intellectual property management system should include: a) the policies and objectives of intellectual property management; B) Internal control system for intellectual property management; C) Intellectual property management records.
Internal control system An enterprise shall, in light of its own needs, establish internal control systems such as the use, maintenance and management system of intellectual property rights, the confidentiality system, and the reward system for employees' inventions and creations, which are compatible with the creation, use, protection and management of intellectual property rights, and revise and improve them in time. The internal control system should effectively manage the intellectual property rights involved in the enterprise. Enterprises should track and evaluate the implementation of internal control system to ensure the effectiveness of system control.
The filing enterprise shall establish records of various activities related to intellectual property management and form files to provide objective basis for evaluating the effective operation of the intellectual property management system.
Planning: Enterprises that define intellectual property rights should establish a work achievement management system, clarify the ownership of intellectual property rights, and draw up plans for introducing and implementing other people's intellectual property rights.
Laws, regulations and related requirements Enterprises should collect and apply laws, regulations, policies and related documents related to intellectual property rights.
The target enterprise of intellectual property management should formulate the objectives of intellectual property management according to the division of its internal functional departments and management levels, and form a plan and corresponding documents to achieve the objectives. This goal should serve the overall goal of enterprise development and set measurable parameters. An enterprise shall formulate, implement and maintain one or more schemes aimed at achieving the objectives of intellectual property management, which shall include: a) stipulating the responsibilities of all relevant functional departments and levels in the enterprise to achieve the objectives of intellectual property management; B) Methods and timetable for achieving the objectives.
Institutions and responsibilities: Institutions and enterprises should establish intellectual property management institutions with full-time (part-time) staff, and the senior management of enterprises is the first person responsible for intellectual property management. The top management can set up an intellectual property management institution or an intellectual property supervisor according to the needs to implement intellectual property management on behalf of the top management of the enterprise.
Responsibilities: Top management The top management of an enterprise should: a) implement intellectual property management decisions; (b) Establish an appropriate organization and equip it with the necessary resources; C) To authorize matters related to intellectual property management.
Intellectual property management institution (or intellectual property supervisor) The intellectual property management institution (or intellectual property supervisor) should: a) lead, review, approve and supervise the work of the intellectual property management institution; B) Coordinate the work related to intellectual property rights inside and outside the enterprise; C) Provide information about intellectual property rights to the top management in a timely manner.
Intellectual property management functional departments The intellectual property management functional departments shall:
A) Organizing the formulation of enterprise intellectual property strategy, objectives, system and work plan;
B) Responsible for the implementation of the internal control system of intellectual property rights of enterprises;
C) Be responsible for the acquisition, use, maintenance and daily management of intellectual property rights of enterprises;
D) Contract management for the acquisition, use, transfer and licensing of various intellectual property rights;
E) Be responsible for preventing and responding to intellectual property risks and handling internal and external intellectual property disputes of enterprises according to law; F) Responsible for the construction, management and utilization of enterprise intellectual property information resources; G) Be responsible for the intellectual property education and training of enterprise employees.
Management evaluation Top managers should regularly evaluate the suitability and effectiveness of the intellectual property management system. The evaluation should include the performance evaluation of intellectual property management, and whether the management system, management policies and objectives need to be adjusted and improved.