Recording export goods is the follow-up work of documentary performance of the contract. The emphasis is on goods, certificates, shipping and payment, including stocking, urging certificates, replacing certificates, chartering and booking warehouses, (customs declaration, inspection and shipment), document preparation and foreign exchange settlement. We summarize these procedures as follows:
(1) stocking: stocking on time, with good quality and quantity according to the requirements of orders and letters of credit. Sort out the orders received and start to contact the manufacturers for processing and production. In the negotiation with customers, try to keep the price low and ensure the quality at the same time. According to the sample standard, product quality and delivery time must be guaranteed during processing and production. Follow up the production progress and deliver the goods to customers on time.
(2) Reminder: Most payment methods are letters of credit, which ensures the safe receipt of foreign exchange, because it is bank credit. As long as the goods shipped are consistent with the terms of the letter of credit, the bank will guarantee payment. Documentary should follow up the contract with letter of credit as payment method, such as reminder, review and modification.
Reminder: When the goods are almost finished, you should remind them.
Examination of certificates: Examination of certificates is the common responsibility of banks and companies, but it is different in scope and content. From a policy point of view, do banks have trade relations with card-issuing countries? Credit of the issuing bank? The company examines witnesses and beneficiaries, right? Are the goods and amount in the letter of credit the same as those in the contract? Date of shipment? Special terms? What the company needs to review is: is the amount of the letter of credit consistent with what was agreed in advance? Is the unit price and total value in the letter of credit accurate? Is the case consistent with the content? If the quantity can be expanded to a certain extent, then the letter of credit should also stipulate that a certain range is allowed when paying the amount. If the word "about" is used before the amount, it means that the amount is allowed to increase by 10%. Check whether the monetary system is correct. For example, the monetary system stipulated in the contract is "pound" and the letter of credit uses "US dollar".
Replacement: It is common to find problems after inspection. On the package, the total amount, expiration date, including spelling mistakes. Ask the other party to amend the letter of credit in time, and pay attention to the following two points:
1. All the contents that need to be amended should be presented to the guests at one time to avoid repeated amendments to the letter of credit.
2. Modification of any clause in the irrevocable letter of credit can only take effect with the consent of all parties concerned.
(3) Booking positions by chartering (customs declaration, inspection and shipment): After the goods are ready and the L/C is in order, we will enter the stage of shipment and container loading, and book positions by chartering and shipping. If the transaction is conducted according to CFR and CIF prices, we will be responsible for the warehousing and shipping procedures. First of all:
Shipping and container loading: Documentary should contact shipping and container loading three or four days before shipment. The work to be done includes container selection, packing list and container loading tracking.
Selection of containers: Choose different containers according to different goods. Commonly used ones are: 20' 29–30 m3/17.5 tons 40' 58–61m3 /22.5 tons 40'H 68 -7 1+0 m3 /27.5 tons.
B. Making packing list: The packing list focuses on the packing situation of the goods, including product name, specification, quantity, number of cases, gross and net weights, packing size, total volume, case number, shipping mark, etc.
C subsequent container loading: notify relevant personnel one day before shipment and ensure the accuracy of the shipment quantity. Assist production department to arrange container loading. After the container arrives at the factory, the merchandiser should supervise the loading and guide the placement of the goods. If there are several kinds of goods in a container, one or two boxes of each specification should be left at the end of the container for customs inspection.
If the goods need to be inspected, they need to be inspected by the commodity inspection bureau. If customers need a certificate of origin, they need to go to the commodity inspection bureau to apply for the certificate of origin, and at the same time prepare the documents and send them to the freight forwarder for timely customs declaration. At the same time, notify to transport the goods to the port. After these formalities are completed, the goods will be shipped.
(4) Making documents: refers to making various documents, such as invoices, packing lists, weight lists and other documents, such as bills of lading, insurance policies, certificates of origin and inspection certificates. When making these documents, we must be consistent with each other, the documents are consistent and the goods are consistent. Document requirements: correct, complete, timely, concise and neat.
(5) Settlement of foreign exchange: prepare the main documents under the letter of credit and submit them to the bank in time so that we can receive the payment in time.
What is a merchandiser?
A: The merchandiser's main job is to follow the product (service) operation process and supervise the order execution according to the customer's order in the process of enterprise business process operation. He is one of the basic talents for enterprises to carry out various businesses, especially foreign trade business.
Q: What's the difference between documentary and international business documentary, exporter and customs broker?
A: The merchandiser's main job is to follow the product (service) operation process and supervise the order execution according to the customer's order in the process of enterprise business process operation. He is one of the basic talents for enterprises to carry out various businesses, especially foreign trade business. A qualified merchandiser needs to master the comprehensive knowledge of export, logistics management, production management, documents and customs declaration.
The international business voucher clerk handles the preparation, inspection and examination of documents in the process of international commodity transactions (the process of solving documents from scratch). His work scope includes a series of business activities such as obtaining certificates, examining certificates, preparing certificates, examining certificates, submitting them for examination and filing.
Exporters refer to professionals engaged in import and export trade in enterprises with import and export management rights. Their main tasks include international trade exchange activities, foreign trade project establishment, negotiation, contract making, signing and execution.
The main job of customs declarers is to judge what procedures need to be handled for a certain kind of goods according to national laws and regulations and customs procedures, prepare relevant documents, declare customs and declare to the customs as required, and at the same time cooperate with customs inspection and pay relevant taxes and fees. The main purpose of his work is to make the goods export smoothly, and the work of the voucher clerk is to make documents that meet the requirements of the letter of credit and the contract, and realize the smooth settlement and collection of foreign exchange. Q: What are the prospects of merchandisers?
A: The merchandiser who follows the product (service) operation process and urges the execution of orders is the basic talent for foreign trade enterprises to carry out foreign trade business. With the vigorous development of China's foreign trade industry after China's entry into WTO, at the end of 2004, China's trading enterprises obtained the right to operate import and export through filing with the industrial and commercial departments, and the right to operate import and export is no longer the patent of state-owned trading companies.
This means that at present, a large number of foreign trade enterprises' export agents will be dispersed to various production enterprises, which will export themselves, and each enterprise needs several full-time merchandisers to handle its foreign trade business. Without this link, enterprises cannot operate.
This also means that in this year, the social demand of merchandisers will increase exponentially with the growth of foreign trade enterprises.
Q: Why is the merchandiser qualification certificate issued by the National Association of Commercial Technicians and the National Commercial Technical Qualification Appraisal Committee?
A: Since the Foreign Economic and Trade Commission has been abolished, its functions and powers are divided into the Ministry of Commerce and the State-owned Assets Supervision and Administration Commission, and the department that issued the qualification certificate for merchandisers belongs to the State-owned Assets Supervision and Administration Commission. The China Commercial Technician Association and the National Commercial Technical Qualification Appraisal Committee will issue the national general cargo clerk qualification certificate to the students who pass the examination.
A clothing company received a batch of customer orders. According to the requirements of the order, these garments must be processed within a certain time and delivered to the place designated by the customer within the specified time. Then, the follow-up work of the merchandiser begins with understanding the customer's order demand. According to the company's processing operation flow, the merchandiser first tracks the purchase of raw materials such as cloth and accessories, and then follows up all processing procedures until the finished products are packed and delivered to the destination customers within the specified time. Every link in the middle cannot be ignored. Once something goes wrong, it may delay production and cause delayed delivery. What's more, due to the breach of contract caused by delayed delivery, customers must be compensated for their losses, even fined, and some even lead to economic disputes between the two parties, leading to lawsuits. It can be seen that the work of the merchandiser is not only not easy, but also has great responsibilities.