Software inventory:
Inventory is a function of the three-dimensional library management software WMS. During the WMS development stage, customers can customize the inventory function according to the actual situation. Materials, orders, etc. can be inventoried and inventory orders can be generated. Users can create inventory orders themselves, or specify a plan for WMS to conduct inventory when they are free.
Manual inventory
1. Cooperation between departments
The logistics of a company with normal production and operation changes all the time and is a dynamic indicator. The purpose of enterprise inventory is to find out the inventory at a certain point in time, and the inventory However, it is a static indicator, which creates a contradiction, which requires the production and sales departments to temporarily stop the receiving and receiving operations of materials during the inventory period to achieve the unchanged state required by the warehouse. Therefore, during the inventory period, even if production and shipment are carried out as usual, the materials required for production must be released to the production line in advance to achieve a static state of warehouse materials. The inventory requirements at this time are limited to the warehouse itself. If a comprehensive inventory is carried out at the end of the year, production and all logistics will have to stop. Unfinished materials on the production line will logically be returned to the warehouse, and then a comprehensive inventory will be carried out.
2. Staffing
The warehouse inventory must be equipped with certain personnel. The personnel participating in the inventory must have certain abilities to identify and measure materials. For the inventory work, each department must also have a corresponding supervision mechanism. In addition to warehouse management In addition to employees, personnel from other departments must also participate in the inventory, such as the production department and the finance department. The production management department needs to check the quantity of items in inventory. The finance department must not only supervise the quantity of items, but also calculate the value of the inventory. Personnel from each department The participation of colleagues has strengthened the team of inventory personnel to a certain extent and accelerated the inventory work.
3. Inventory time
The inventory time of the warehouse is generally chosen on the last day of the month. Of course, mid-month inventory will also be conducted due to temporary needs. There are many advantages to choosing to do the inventory at the end of the month. The inventory at the end of the first month is consistent with the monthly checkout time of the warehouse, which is more conducive to finding differences and analyzing the reasons for the differences; secondly, the inventory at the end of the month and the financial settlement maintain the sharing and coordination of data, improving This improves the efficiency of data use; third, the end-of-month inventory provides real and convincing data for the production of various data reports and monthly financial statements; fourth, the data after the end-of-month inventory is true and reliable, providing a guarantee for the accuracy of the warehouse data for the next month. corresponding guarantees.
4. Preparation
The warehouse manager should make preparations in advance for the materials before inventory. First, put materials of the same category and product name together to facilitate the smooth progress of the inventory; second, check the receipt and receipt balance record of the material card, and check the physical quantity;
5. Detailed records
During the inventory, the inventory personnel must carefully check the product name, quantity, and material number of the physical objects to ensure accuracy. For raw materials that are too small, they must also use certain measurement tools (such as electronic scales) , calipers, etc.) for measurement and special weighing calculations. For finished products made of valuable materials, key records must be recorded and measured accurately.
6. Review
According to the principle of probability theory, the possibility of making the same work mistake a second time is very low. After conducting the first inventory, qualified companies will also need to review the physical objects that have been inventoried to improve the accuracy of the data and reduce errors in the work.
7. Find the reason for the difference
After the inventory is completed, the inventory quantity of the same product name must be compared with the inventory quantity to obtain the difference. If the difference rate exceeds the company's prescribed range, an explanation and cause analysis of the difference must be provided , the difference is within a reasonable range, it is also necessary to analyze the reasons for the difference, and finally adjust the accounts to ensure that the accounts are consistent. One thing that needs to be reminded here is that the beginning number of the next month should be equal to the inventory number of this month, not the account number. The balance and balance should be equal, otherwise the difference will be carried into the next month's accounts, and the inventory will naturally lose its due meaning and effect.
8. Temporary event handling methods
During the inventory period in the warehouse, if necessary materials are sent and received, such as urgently needed supplier delivery, finished product warehousing and customer delivery, the common practice is to send and receive the documents The date is pushed back one day (to the next month), the raw materials entering the warehouse are isolated (not involved in the inventory), and the finished products out of the warehouse are inventoried before shipment (need to participate in the inventory). The purpose is to prevent such emergencies from happening At the same time, avoid causing confusion in accounting and inconsistency with physical objects, and keep the logical relationship of accounting smooth.