According to the provisions of Article 18 of the "Enterprise Archives Management Measures":
Archive Classification
1. According to the regulations of the state and relevant departments’ archive classification numbers, Methods for preparing enterprise file classification numbers.
2. Classification numbers must follow the formation rules of document materials, and must be easy to store and provide for use.
3. Enterprise production, technology and other administrative documents must be classified into production, scientific research, infrastructure, equipment and other categories with unified numbers according to their document contents.
IV. Classification methods include:
1. Classification by product model;
2. Classification by equipment model;
3. Classified by scientific research topics;
4. Classified by engineering projects;
5. Classified by professional nature;
6. Classified by organizational structure;
7. Classify by time.
Extended information:
Relevant provisions of the "Enterprise Archives Management Measures"
File Storage
1. The received files must be carefully inspected and accepted, and Complete handover procedures.
2. There must be special cabinets and racks for storing files, and the racking method must be scientific and easy to find.
3. The base map is not allowed to be borrowed except for modification and posting. The modified base map is stored in the database, and its modifications, additions, etc. are carefully checked. It is better to store the base map flat.
4. Storage of microfilm, photos, tapes, etc.:
Special sealed boxes, film folders, albums, etc. should be used to store films, photos, and tapes, and they should be arranged in numbered order. In a film cabinet or fire cabinet. Microfilm master films and copies should be stored separately;
The film warehouse should be located in an area free from ozone, nitrogen oxides, hydrogen sulfide, sulfur dioxide and other harmful gases and physical pollution, and the warehouse should be equipped with fire prevention and air conditioning facilities , temperature and humidity should meet the specified requirements.
It is necessary to clean up and check the warehouse files regularly to ensure that the accounts and items are consistent. Files that are damaged or have deteriorated carriers must be repaired and copied in a timely manner. The warehouse files must be written off due to transfer, invalidation, loss, etc. When stuck, find out the reason and save the evidence.
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