Eleventh notary organs should strictly implement the confidentiality system, the construction of notary file lending system and file lending register. Borrowing files must go through certain approval and registration procedures, and the borrowing period must be limited. If it cannot be returned on schedule due to special circumstances within the time limit, it shall go through the extension formalities.
Twelfth notaries of this notary office can borrow notarized files after performing the borrowing registration procedures because of their work needs.
Thirteenth the notary management department of the judicial administrative organ at the same level or at a higher level shall go through the formalities of borrowing and registration because of the need of work.
Fourteenth people's courts, people's procuratorates and relevant state organs shall, due to the needs of their work, issue a formal search letter and go through the inspection procedures after being approved by the director of the notary office. If it is necessary to lend it because of special circumstances, it shall be approved by the judicial administrative organ at the same level. Make it clear when lending, get an official receipt and return it within a time limit.
The lent files shall not be lent to other units or personnel for use.
Fifteenth in addition to the people's courts, people's procuratorates and relevant state organs, other units and individuals are generally not allowed to borrow and consult notarized files. Because of special circumstances need to consult, approved by the notary office reported to the judicial administrative organs at the same level.
Article 16 A lawyer shall submit the lawyer's identity certificate, the search certificate of the law firm, and the certificate that the client agrees that the lawyer can consult his notarized file to the notary office for the needs of litigation agency. With the approval of the director or deputy director of the notary office, you can consult the certification materials submitted by the client to the notary office and the transcript of the conversation with the client recorded by the notary office.
Seventeenth notarized files involving state secrets and personal privacy, as well as notarized files requested by the parties, are generally not allowed to borrow or consult. Special circumstances must be negotiated, subject to the consent of the parties, the notary office should be reported to the judicial administrative organ at the same level for approval.
Article 18. Any notarized document approved for inspection may be extracted or copied.
Nineteenth notarized files that have been consulted or lent shall be returned in time. When returning, if it is found that the files have been dismantled, the documents are in short supply, altered, added, deleted, defaced, etc. , should immediately report to the leadership of this office, and timely tracking.
Twentieth archives management personnel must strictly abide by the confidentiality system and keep state secrets and the secrets of the parties. Do not go beyond the system to provide documents to anyone or expand the scope of use; Do not disclose the contents of the document to others.