1. When a unit or individual entrusts to handle personnel files, it must go to the personnel agency department to sign a personnel agency contract (entrusted by the unit) or a personnel agency contract (entrusted by the individual).
2. The personnel agency department shall hand over the personnel files to the file management department after completing the entrustment agreement of the unit or individual.
3. The confidential personnel files shall be received by the administrative personnel department and handed over to the file management department.
4. After receiving the personnel files, the file management department shall sign, register, number, surf the Internet and put them into storage in time.
Second, the personnel file transfer process
The transfer of personnel files can be divided into two situations: one is file transfer, and the other is file transfer.
1, file transfer.
(1) The destination of file transfer: first, it is transferred to the street, and second, it is transferred to the company (it must be a company with file management authority).
(2) Procedures for file transfer: a. If files are transferred to the street, individuals need to apply for or transfer files to the street; B. If the file is transferred to the company, a file transfer letter to the company is required.
(3) Handling process: a. Files that need to be file-shifted are provided to the personnel agency by personal application or file-shifting letter, and the personnel agency will review and improve all the procedures for file-shifting, and then submit the personal application or file-shifting letter and all the procedures to the file management department, which will handle the file-shifting procedures.
2. File transfer.
(1) file transfer process. There must be a business transfer letter from the transfer-in company.
(2) The process of file transfer. If it is necessary to shift gears, it is necessary to provide a shift letter to the personnel agency department, which will review and improve the various procedures for shifting gears, and then hand over the shift letter and various procedures to the file management department, which will handle the shift procedures.
3. The file management department handles the transfer-out process.
(1) Find out the corresponding files according to the contents and requirements in the personal application or handover letter.
(2) Review the files that need to be transferred out. A, for the transferred files, write the file receipt and stamp it as required. B for the transferred files, an "administrative letter of introduction", "salary letter of introduction" and various supporting materials shall be issued according to the transfer requirements, and a receipt shall be issued for the files and stamped as required.
(3) the personnel file management center file transfer registration and online update.
(4) The confidential archivist shall hand over the sealed files to the confidential department for safekeeping.