A clear, complete and neatly bound case file can well reflect the lawyer's work in the whole case, clearly reflect his judgment and analysis of the case, and completely reproduce the main facts of the case. It is the first-hand material to study and evaluate the case.
First of all, we should classify cases.
Categories include litigation, non-litigation, perennial legal counsel and arbitration.
Litigation subdivision includes criminal, civil and administrative litigation.
Do a good job of online recording and scanning; Do a good job of offline binding and filing, return the original to the original law firm, and save the scanned copy yourself. Otherwise, it is really a burden. I almost filled a big cupboard. It is really dangerous to see that the filing room of the law firm is really full of files, and finally it is sloppy, and many files are missing. The workload is heavy, so take 1 month as the deadline, learn the systematic rules of filing, and then do it, sort it out, and find your own experience in optimizing filing, which will serve multiple purposes.
According to different categories, different files are stored, which is self-contained. All files are scanned to the cloud synchronously, and can be saved in case of loss.
Third, the materials in the archives must be complete.
A complete case file generally includes the following materials:
1) case portfolio.
The cover printed by the law firm is very convenient. But each cover must be completed before binding.
2) File directory.
A document, from dozens to hundreds of thousands of pages, should be classified in a directory for easy reference. Reference to the catalogue of criminal cases is still very clear and can be used for reference.
3) Power of attorney and agency contract. These documents can be photocopies, but they are necessary materials for the case file.
4) Arrangement of relevant court documents.
Judgment, ruling, mediation, decision, notice of responding to the lawsuit, notice of proof, notice of appearing in court, summons, etc. Relevant court documents are placed at the top of the document. Many duplicate documents are ignored, so scan the cloud as much as possible, grab the most important materials and save them carefully.
5) Arrangement of lawyer's self-made materials.
Indictments, pleadings, proxy statements, applications, legal opinions, memos, evidence and cross-examination, conversation record, court records and other lawyer's documents.
Consulting units and non-litigation should indicate the time and reason for visiting, patiently complete these important little things, see people for a long time, and grow slowly.
6) the facts of the case file.
List of evidence and evidence documents of plaintiff and defendant. Or materials submitted by other consulting units.
7) Closing report.
This is an important job for lawyers to grow up. It can effectively improve the lawyer's summary and analysis level, but it is often ignored. Many people are afraid to spend time and trouble, but they will start to let themselves accomplish more, and they will avoid more troubles in the future. Life is not just a marathon, falling in is a setback, climbing out is a growth; It's lazy to give up files, and it will grow if you tidy them up.
Thirdly, make a file retrieval list of cloud and backup files, record the brief information of files for retrieval, and refer to the logic and ideas of Tiantong code for optimization.
Finally, it's not just lawyers' files that need to be sorted out. If you also need to sort out in the sales industry or consulting industry, then take action and be a more organized career consultant.