Industry classification is based on the nature of the enterprise, and office workers or secretaries are based on professional content.
Question 2: What industry does a secretary/assistant belong to? Secretaries and clerks are essentially secretaries. The focus of secretarial work is the same. The work of the abcd department involves participating in business decision-making, coordinating the relationship between all parties, accompanying various businesses, and being responsible for the management of the secretarial department. Party B's work includes office management, document drafting, information collection, process management, and preparation of the company's balance. The tasks of Department C include answering the phone, receiving guests, sending and receiving emails, etc. Department D on the ground floor is mainly responsible for administrative work such as office supplies management, security inspection, and sanitation. The company is responsible for the work of a department, which is actually secretarial work in the strict sense of corporate management. Strictly speaking, secretarial work falls within the scope of administrative work, and secretarial work is audited by BC. At present, the positions of assistants and secretaries are not strictly classified. The so-called assistant is responsible for ab. The so-called secretary is responsible for the BC work; the front desk or clerk is responsible for the work of the CD and CD departments. Front desk and clerk, secretary, secretary assistant, administrative office, company assistant = front desk = clerk = secretary = handyman = tea = tedious front desk: Job responsibilities: 1. Responsible for the reception of the company's front desk, responsible for the company's phone calls, sending and receiving faxes, documents Photocopying etc. 3. Responsible for the entry, typesetting, printing of various office documents, business documents, contracts and agreements 4. Documents, data collection and other general administrative affairs. Skill requirements: 3. Excellent English writing and expression skills; 4. Good communication skills, coordination skills and a strong sense of confidentiality; 5. Proficient in using various office automation equipment; 6. Ability to work under pressure and strong adaptability 1: (Basic requirements Same as Office Clerk) Responsibilities: 1. Complete customs declaration reports, manuscript drafting, revision, typing, copying and faxing. According to the requirements of the office leader, issue it to the leader or customer as required. 2. Conduct telephone reception, record and organize administrative office meetings. 3. Collect and organize various documents. Filing, binding, archiving, etc. 4. Purchase office supplies as required, manage and maintain office equipment (low-value consumables, fixed assets) in the property account of the department. 5. Subscribe to newspapers and magazines, send and receive newspapers and magazines, and exchange emails. 6. Check attendance and keep items in the office every month. Skill requirements: 1. Educational requirements: Secretarial or management-related professional qualifications. 2. Experience: Corporate clerk work experience. 3. Familiar with office software. Work conscientiously and responsibly, be straightforward, dare to take action, and adhere to principles; 5. Strong communication and coordination skills, good discipline, teamwork and innovative service spirit. 6. Shop assistants aged around 20-25 years old. 2. (Engineering Clerk) Responsibilities: 1. Register and archive correspondence documents, conduct statistics, print and copy correspondence materials. 2. Prepare for monthly collection and distribution of office supplies. 3. Apply for work meal cards, reimburse medical expenses, and distribute supplies. 4. Assist in preparing department payroll. The bonus distribution table helps the engineering department prepare monthly materials, fund consumption tables, monthly water, electricity and coal energy consumption tables, ensures the cleanliness of the engineering department office and power transmission, is responsible for registering employee attendance sheets, and assists the engineering department in classifying drawings, technical materials, and books. , create cards, archives, and accounts, keep data intact, and complete department tasks and skill requirements: 1. High education level and fixed work ability, 2. Strong sense of responsibility: meticulous, steady and down-to-earth, patient and enthusiastic, ultimately responsible and strictly confidential. 3. Write neatly and fluently and receive secretarial training. 4. Be healthy and energetic. Secretary: (Department Secretary) Responsibilities: 1. Responsible for organizing departments to convene various discussions, drafting minutes and briefings, assisting and supervising various units to implement various tasks. 2. Register various documents. Forward, archive, archive, etc. Keep and use seals, letters of introduction and funds; 3. Draft work plans, summaries, reports, liquidations, approvals and other documents; 4. Do office chores, file management...> & gt
Question 3: What majors are included in secretarial courses? Hello, China Public Education is at your service.
Hello, "Secretary" generally includes the following majors: Philosophy: philosophy, logic, ethics; Marxist theory: scientific socialism, international * * * producer movement, history of the Chinese revolution, China * * *Party history; sociology: sociology, social work; political science: political science and administration, international politics, diplomacy, ideological and political education, international political economics; education: education, humanities education, science education; Chinese language and literature: Chinese language and literature, Chinese language, teaching Chinese as a foreign language, Chinese language and culture, applied linguistics, classical literature, secretarial studies; Journalism and communication: journalism, radio and television journalism, editing and publishing, communication, advertising , media creativity; history: history, world history, etc. Public management: administration, public enterprise management, public policy, public relations, etc.
If you have any questions, please consult Chinese public education companies.
Question 4: What is the main job of a secretary? Secretary:
A secretary is one of the traditional professions, that is, a person who is responsible for filing documents, arranging affairs, and assisting the head of an agency or department in daily work. The work of a secretary is very complicated and generally includes the following items:
? Answer calls, provide information to callers, record information and transfer calls;
? Send, receive and reply to daily emails;
? Write meeting notices, meeting minutes, daily letters and work reports;
? Arrangement of talks and meetings; arranging business travel and bookings;
? Archive letters and other records; back up letters and other documents;
? Receive visitors;
? Procurement, distribution and control of office supplies, etc.
The scope of secretarial work is very wide, including both business personnel and management personnel. It can be said that the secretary's own quality and work efficiency directly affect the image and competitiveness of the entire department or organization, which shows the importance of the secretary position.
Core competitiveness:
Knowledge requirements: Generally speaking, companies require secretaries to have a college degree or above in Chinese or administrative management, and have basic knowledge of official document writing, file management, financial accounting, etc. , have a certain foreign language foundation.
Skills: Strong written expression skills, strong communication and coordination skills, logical thinking and analytical skills, proficiency in using various office automation equipment, and certain foresight and judgment capabilities within the scope of authorization.
Experience requirements: More than one year of relevant work experience, and a certain understanding of the industry and enterprise conditions.
Professional qualities: Ability to get along harmoniously with all types of bosses, meticulous and cautious, high self-management ability, proactive and persistent in work, strong psychological endurance, and strong awareness of confidentiality.
Professional status:
The secretarial profession has always been a hot commodity in the workplace where both supply and demand are strong. According to incomplete statistics, China currently has 23 million secretaries. With the development of society and the increasing competition among enterprises, the importance of secretarial work has received more and more attention. The secretary is no longer the role of "serving tea and water" in the eyes of everyone before, but is becoming a special assistant involved in management in the enterprise. They must not only be proficient in office skills, but also show a sense of responsibility that is not required by their superiors, demonstrate initiative and judgment with practical actions, and make decisive decisions within the scope of their assigned authority. This is also the reason why the demand for secretaries has increased.
Risk and reward:
The job of a secretary is complex, trivial, hard, and important. In an enterprise, a secretary plays a role as a link between the previous and the following and is the link between the boss and the employees. The secretary must also be able to correctly understand the boss's intentions and select important matters for the boss. In addition, the secretary has a supporting role, not a decision-making role, so it is key to have a good sense of proportion.
According to statistics from authoritative departments, more than 80% of secretaries have a monthly income of less than 3,000 yuan, and 4.31% of secretaries have a monthly income between 5,000-8,000 yuan. Only 2.02% of secretaries have a monthly salary of more than 8,000 yuan.
Career trends:
Development path: To be a secretary, you must have a "secretary certificate." The Ministry of Labor and Social Security divides secretarial professional qualifications into three levels: junior secretary, secretary, and senior secretary. The secretary is required to hold a certificate.
Transformation opportunities: Depending on the knowledge structure and skills of the secretary, the secretary can also be engaged in administrative assistant, administrative management and other jobs that require dealing with people and things and require high communication and coordination skills. If your foreign language proficiency is high, you can also engage in foreign-related secretarial work.
Career mode:
Behind every successful person, there is a secretary who works silently. Their names are often ignored and mentioned. After searching, she finally found one. She's the richest person in the world, Bill? Gates' secretary-Ruby, Bill? Gates once said that "Microsoft's success is partly due to her."
Question 5: What subject category does secretarial major belong to? The secretarial major belongs to the management major, and some secretarial majors belong to the literary major, such as teaching Chinese as a foreign language (secretarial direction).
Secretaryship is an emerging modern scientific management profession that has emerged with the rapid development of science and economy, the rapid expansion of information dissemination and the increasingly fierce social competition. As a global profession, secretarial work is becoming more and more modern, scientific and professional. It plays an increasingly important role in assisting leaders at all levels in comprehensive management, establishing corporate image, communicating internal and external relations, and handling information exchanges. The secretarial profession has become one of the top ten needs for China's economic development in the 21st century.
Question 6: What kind of profession does a legal secretary belong to? It is a secretarial profession! The job group mainly includes legal positions in enterprises and institutions, grassroots administrative agencies, assistant lawyers in law firms, secretarial, clerical, and personnel management positions in enterprises and institutions. Follow-up question: Are there no secretaries in the professional category? Philosophy, economics, law, education, literature, history, science, engineering, agriculture, medical administration, military science. My professional name is: Legal Secretarial Answer: It should belong to law. Practical links: Introduction to criminal law, introduction to civil and commercial law, principles and practice of administrative law, introduction to procedural law, applied writing, legal documents, secretarial science, archival science, sociology, network technology and office automation, electronic information management, social investigation, and applied writing , secretarial business training, use of office automation equipment, comprehensive secretarial business training, graduation thesis, etc. , as well as the main characteristic courses and practical links of each school. Employment is open to secretarial and related positions in state agencies, enterprises and institutions, and legal service departments. The training goal is to cultivate auxiliary legal talents with considerable legal knowledge and secretarial skills for the society, especially the judicial departments and enterprises and institutions, including court clerks, procuratorates, paralegals, and secretaries of agencies and enterprises and institutions. Courses include basic principles of Marxism, *** theory, situation and policy, professional ethics and professional guidance, introduction to law, constitution, criminal law, criminal procedure law, lawyer system and practice, civil law, civil procedure law, economic law, international law, evidence law , Chinese legal history, marriage and family inheritance law, intellectual property law, labor law, administrative law and administrative litigation law, basic knowledge of civil servants, college Chinese and computer applications. Follow-up: You can only choose among these. Do me a favor. Thank you for your answer: I can only choose law! You graduated from the police academy! Your major is law! You can choose law! Memories: Thank you very much. . .
Question 7: What are the employment prospects for secretarial majors? According to predictions, from now to next year, the demand for secretarial talents in the Beijing talent market will probably reach more than 10,000. In 2007, there were at least 5,000 secretarial vacancies in foreign companies. From an industry perspective, in the second half of this year, there will be a clear upward trend in the demand for secretaries in finance, IT and other industries. Therefore, those who are looking for a job can try to apply for positions such as secretaries. Last week, at FESC.
oLi Yiguang, assistant general manager and senior human resources expert of Beijing Foreign Enterprise Human Resources Service Co., Ltd., said this at the O2007 International Secretary Carnival.
Status
In the second half of the year, there are 10,000 vacancies for foreign company secretaries.
Compared with 2006, the recruitment of secretaries in 2007 is on a steady rise, and the demand is still large and increasing month by month.
It is predicted that in terms of quantity, FESCO will have at least 5,000 secretarial positions vacant in 2007. Comparing FESCO's market share in Beijing's human resources industry, there were at least 10,000 vacancies for secretaries in foreign-owned companies in Beijing in 2007. From an industry perspective, in the second half of this year, there will be a clear upward trend in demand for professional secretaries in finance, IT and other industries. At the same time, with the approaching of the Olympic Games, the demand for secretaries in Olympic-related industries such as media, information, and cultural industries will increase rapidly, and most of them will be temporary and project-based, mainly dispatched by third parties.
According to demand statistics for front desk and junior secretary positions, secretaries generally require young women with more than two or three years of work experience, with a monthly salary of 2,000 yuan to 8,000 yuan.
In terms of work ability, most of them focus on language communication, writing, public relations coordination, business ability, etc. The requirements for professional secretaries will be more comprehensive, such as having professional knowledge in finance and business.
It can be said that the position of secretary is not only an extremely ordinary position, but also an all-rounder with a variety of skills. Recruiting good secretaries is as difficult as recruiting senior engineers.
Data
It is best to find a secretarial job in the fourth quarter.
According to FESCO statistics in recent years, the recruitment ratio of secretaries fluctuates with quarterly changes. The fourth quarter of each year is the stage when the company summarizes and summarizes information. Although this stage is the "off season" for overall job demand, it is also the "peak season" for secretary recruitment. The demand in the fourth quarter of 2006 accounted for 35% of the annual secretarial demand, 15 percentage points higher than the first quarter. This quarter, banks, insurance, finance, legal and other institutions have become the main recruiting units, while high-tech and industrial fields such as IT, communications, and machinery have a greater demand this quarter.
According to statistics from the FESCO Recruitment Division, during the recruitment process in the first four months of this year, many foreign-funded companies proposed more than 1,200 junior, middle and senior secretaries, accounting for 45% of the total demand. By industry, manufacturing, IT, trade, and finance are the top four. Junior secretarial positions account for 60% of the total demand for secretaries, and senior secretarial positions account for 40%. In recent years, with the development of society and the continuous improvement of personnel quality, foreign companies' requirements for secretaries have also changed from the original "three old things" (language, image, ability) to professional quality, industry knowledge, and communication skills. The monthly salary of a secretary also ranges from 2,000 yuan to 8,000 yuan, or even exceeds 12,000 yuan.
Therefore, according to Li Yiguang’s analysis, from the perspective of overall supply and demand, both the reserve and actual demand for secretaries exceed demand. However, for the demand for professional secretaries, the reserve is seriously insufficient and the market compliance rate is low. . There are two main problems: First, there is insufficient understanding. The society has cognitive biases against the position of secretary. The level of secretary candidates is very different from the company's requirements for secretaries. Second, there is a lack of professional training and a shortage of professional talents. Among them, fresh graduates and returnees with no work experience account for about 50% of job seekers.
Analysis
Foreign companies have raised the threshold for secretary positions.
In recent years, the threshold for foreign companies to select secretarial positions has gradually increased. For example, in the process of recruiting and recommending secretary positions at FESCO, there was a "selective selection" phenomenon of 100:1 for the position of secretary to the boss of a certain company. At present, the selection threshold of enterprises for secretarial talents has been raised by three parts.
1. Professional secretaries replace “vase” secretaries. In the past, foreign-funded enterprises' requirements for secretaries were mainly reflected in language and image, rather than work experience...> & gt
Question 8: What profession can a secretary pursue? For example, it is expected that from this year to next year, the demand for secretarial talents in the Beijing talent market will reach more than 10,000. In 2007, there were at least 5,000 secretarial vacancies in foreign companies. From an industry perspective, in the second half of this year, there will be a clear upward trend in the demand for secretaries in finance, IT and other industries. Therefore, those who are looking for a job can try to apply for positions such as secretaries. Last week, at FESC.
oLi Yiguang, assistant to the general manager and senior human resources expert of Beijing Foreign Enterprise Human Resources Service Co., Ltd., said this at the O2007 International Secretary Carnival.
Status
In the second half of the year, there are 10,000 vacancies for foreign company secretaries.
Compared with 2006, the recruitment of secretaries in 2007 is on a steady rise, and the demand is still large and increasing month by month.
It is predicted that in terms of quantity, FESCO will have at least 5,000 secretarial positions vacant in 2007. Comparing FESCO's market share in Beijing's human resources industry, there were at least 10,000 vacancies for secretaries in foreign-owned companies in Beijing in 2007. From an industry perspective, in the second half of this year, there will be a clear upward trend in demand for professional secretaries in finance, IT and other industries. At the same time, with the approaching of the Olympic Games, the demand for secretaries in Olympic-related industries such as media, information, and cultural industries will increase rapidly, and most of them will be temporary and project-based, mainly dispatched by third parties.
According to demand statistics for front desk and junior secretary positions, secretaries generally require young women with more than two or three years of work experience, with a monthly salary of 2,000 yuan to 8,000 yuan.
In terms of work ability, most of them focus on language communication, writing, public relations coordination, business ability, etc. The requirements for professional secretaries will be more comprehensive, such as having professional knowledge in finance and business.
It can be said that the position of secretary is not only an extremely ordinary position, but also an all-rounder with a variety of skills. Recruiting good secretaries is as difficult as recruiting senior engineers.
Question 9: What are the basic contents of secretarial work? Secretary positions are divided into company secretaries and civil servants.
First, the secretary should be the leader’s assistant, assisting the leader in arranging and supervising daily work.
For example: arranging meetings, leadership schedules, arranging reception plans, etc.
Second, secretaries must continuously improve their work abilities, be proficient in drafting and writing official documents, and have a solid level of Chinese. According to different working environments and requirements, it is best to have good foreign language proficiency.
Third, the secretary is also the leader’s adviser, helping the leader collect information, participate in thinking about some issues, and help the leader make decisions from the leader’s perspective.
Fourth, process files. Send and receive files, archive, etc.
5. Requirements for secretaries: learn more, have good character, be decent, have basic writing knowledge, be able to skillfully operate modern office equipment, have content, and be able to keep secrets.
Work content and responsibilities of office administrative secretary
a. Typing speed is weighted 30%. At a speed of 60 words per minute, accurately print instructions from the following aspects into documents in appropriate formats: oral instructions, recorded content, handwritten notes or formal notes, handwritten materials from the general manager, handwritten meeting minutes, etc. ;Print notices, meeting agendas, work schedules and other materials listed below; Printing Industry Association surveys; Summarize and print business reports and other reports, including text and tables; Select print articles from newspapers and periodicals; Collate and print letters, memos, interviews Copies and other documents that need to be printed;
b. The reception weight is 25%. Verify signed contracts in person or on the phone, enthusiastically help incoming calls; answer calls, convey information, provide information or transfer calls to someone regularly; receive visitors, provide information or direct guests to the appropriate office or individual; act as a host , provides temporary service while guests are waiting; operates automated response facilities; maintains a cooperative attitude toward callers and visitors.
c. 20% weight planning can effectively manage work schedules, including arrangements for appointments, meetings, travel and other such activities; arrange work schedules; appoint general managers, board members and other personnel; prepare for business trips Subsidy; assisting in the arrangement of the annual meeting; in order to ensure the implementation of the on-the-job training plan, etc.
Secretary to the general manager:
1. Responsible for assisting the general manager in daily affairs and providing support for other administrative and business matters Provide administrative support;
2. Responsible for the daily work arrangements of the general manager;
3. Responsible for preparing various management meetings of the company and keeping meeting minutes;
4. Responsible for preparations for the general manager’s business trip;
5. Responsible for answering phone calls, answering internal and external inquiries/inquiries, and contacting external personnel;
6. Responsible Receive guests of the general manager;
7. Responsible for receiving and delivering documents, letters and telegrams from the general manager, maintaining the general manager’s business card book and related items handed over by the general manager;
8 .Complete other tasks assigned by superiors.
Office Secretary’s Responsibilities
1. Under the leadership of the office director, do the daily administrative affairs and secretarial work of the office.
2. Responsible for the drafting, binding and delivery of various documents; timely handling of the receipt, receipt and expediting of documents from superiors; recovery, repayment and destruction of documents; collection, management and collection of secretarial files Confidentiality.
Third, keep records and meeting work of various meetings.
4. Handle specific matters such as recruitment, training and education, performance appraisal, promotion, salary and benefits, various insurances, statistical reports, etc.
5. Manage the unit seal well and issue letters of introduction as required.
Sixth, do a good job in receiving visitors.
7. Do a good job in network computer management, start the computer regularly every day to receive files; do a good job in information collection and submission.
8. Responsible for the purchase and supply of office supplies.
9. Complete other tasks and various urgent matters assigned by leaders.
Responsibilities of the Secretary to the Chairman
Direct superior: Secretarial Department
Indirect superior: Chairman Nature of the position: Responsible for the secretarial work of board-related documents and materials.
Management authority: Entrusted by the chairman, exercise the management authority to coordinate the daily work of the board of directors and convene meetings.
Management Responsibilities: Be fully responsible for the work undertaken.
Main responsibilities:
Responsible for convening board of directors meetings;
Responsible for minutes of board of directors meetings;
Responsible for the management of company seals and company seals;
Responsible for the preparation of board meetings...> & gt
Question 10: What is the difference between a secretary and a clerk? Assistants, secretaries, and clerks are all secretaries in essence, but they have different focuses on secretarial work. Generally speaking, secretarial work can be roughly divided into four levels: ABCD. The top part A refers to participating in business decision-making, coordinating relations between various parties, accompanying the boss to various business activities, and being responsible for the management of the secretarial department. Part B includes the management of the boss's office, responsible for document drafting, information collection, schedule management, preparation for the boss' business trip, etc. Part C's work includes answering the phone for the boss, receiving guests, sending and receiving emails, etc. Part D at the bottom is mainly responsible for administrative logistics such as office supplies management, security inspection, and sanitation. In most companies, the person in charge of Part A is usually the office director, which actually falls under the category of corporate management and is not "secretarial work" in the strict sense; similarly, the work in Part D is not "secretary work" in the strict sense. Rather, it falls within the scope of administrative and logistical work. Therefore, the core of secretarial work is B and C. At present, our country does not strictly distinguish between "assistant", "secretary" and "clerk". But it can be seen from this classification that the so-called "assistant" is the person responsible for work A and B; the so-called "secretary" is the person responsible for work B and C; the "front desk" or "clerk" is responsible for work C and D people. The difference between front desk, clerk, secretary, secretary, assistant and administration
In small companies, assistant = front desk = clerk = secretary = handyman = tea boy = cumbersome.
Front desk:
Job responsibilities:
1. Responsible for reception at the company's front desk.
2. Responsible for the company's telephone transfer, sending and receiving faxes, copying documents, etc.
3. Responsible for the input, typesetting and printing of various office documents, business documents and contract agreements.
4. Daily paperwork, data collection and other general administrative affairs.
Skill requirements:
1. Familiar with office processes
2. Proficient in using office software such as Word and Excel, and able to use the Internet to find information;
3. Excellent writing and expression skills in both Chinese and English;
4. Have good communication and coordination skills and a strong sense of confidentiality;
5. Proficient in using various offices Automation equipment;
6. Strong adaptability and ability to work under pressure.
Clerk 1: (There are many types, each with its own requirements, but the basic requirements are the same. The following are office clerks)
Job responsibilities:
1. Complete the drafting and revision of relevant reports and manuscripts according to the requirements of the office leader. Complete typing, copying, and faxing, and send them to leaders or customers as required in a timely manner.
2. Do a good job in daily telephone reception. Complete transcripts and arrangements for executive office meetings.
3. Complete the collection, sorting, archiving, binding and archiving of various documents.
4. Purchase daily office supplies as required and issue invoices in a timely manner. Manage the department's property accounts (low-value consumables, fixed assets). Carry out the management and maintenance of office equipment.
5. Subscribe to annual newspapers and magazines, send and receive daily newspapers and magazines, and exchange emails.
6. Do a good job in monthly office attendance. Do a good job of safekeeping.
Skill requirements:
1. Education background: technical secondary school degree or above in secretarial or management-related majors.
2. Experience: More than two years of working experience as a company clerk.
3. Skills: Familiar with office administrative management knowledge; familiar with office software.
4. Work hard, have a strong sense of responsibility, be honest, and dare to adhere to principles;
5. Strong communication and coordination skills. Good discipline, teamwork and innovative service spirit.
6. Aged around 20-25 years old.
Staff 2: (Engineering Staff)
Job Responsibilities:
1. Process correspondence documents, registration, filing, statistical data, printing and copying correspondence materials.
2. Prepare monthly office supplies and do a good job in receiving them.
3. Apply for work meal cards, reimburse medical expenses, and distribute other daily necessities.
4. Assist in preparing department salary and bonus payment forms. Assist the Engineering Department in preparing monthly material and capital consumption tables as well as monthly water, electricity, and coal energy consumption tables.
5. Ensure the cleanliness of the engineering department office and answer the phone.
6. Negative; negative; negative; negative...> & gt