I. Quotation:
Arrange the route according to the other party's inquiry and provide the corresponding price information (quotation) with the quotation sheet;
Second, the planned login:
After receiving the written forecast plan of the tour agency, record the group number, number of people, nationality, arrival/departure time and other related information in the team dynamics table of the month. In case of oral prediction by the other party, the other party must be required to make up the plan in writing, or our confirmation letter should be stamped with the special seal of the other party's business and signed by the manager, and returned as confirmation;
Third, prepare the team dynamic table:
Prepare the reception plan, and register the special requirements such as the number of people, the number of escorts, arrival and departure flights (cars), time, hotels, restaurants, scenic spots, ground pick-up agencies, time and place for picking up the group one by one in the team dynamic table;
Fourth, the plan to send:
Send the plan to all relevant units and implement it one by one.
1. housing: according to the number and requirements of the team, fax the reservation plan to the agreement hotel or the designated hotel and ask the other party to confirm it in writing. If there is any change in the number of people, please "change" it in time and fax it to the agreed hotel or the designated hotel for written confirmation; If the hotel can't receive it, it should inform the tour group in time and adjust to the same hotel after approval.
2. Car use: arrange car use according to the number of people and requirements, fax the car booking plan to the agreed team and ask the other party for written confirmation. If there is any change, make the change in time, fax it to the agreement group and ask the other party for written confirmation.
3. Dining: According to the number and requirements of the team, send the reservation plan to the restaurant by fax or telephone. If there is any change, please change it in time and fax it to the restaurant for written confirmation.
4. Ground agency: Fax the team reception notice to the appointed ground agency and ask the other party for written confirmation. If there is any change, it shall be "changed" in time, faxed to the appointed institution, and the other party shall be required to confirm in writing.
5. Return transportation: carefully implement and check the plan, issue a booking notice to the ticket seller, indicating the group number, number of people, flight (train number), ticket use time, ticket type and ticket quantity, which shall be signed by the agent. If there is any change, inform the ticketing staff in time.
Verb (short for verb) Plan confirmation:
After the implementation is completed one by one (or at the same time), prepare the reception confirmation, affix the confirmation stamp and fax it to the tour group to confirm receipt.
Compilation of budgetary estimate of intransitive verbs;
Prepare the team's budget evaluation form. Indicate the pay-as-you-go fees and purposes. Send it to the finance manager for review, fill in the loan slip, submit it to the department manager for review and signature together with the budget slip, and submit it to the general manager for signature, and then go to the finance department to get the loan with the budget slip, reception plan and loan slip.
Seven, issued a plan:
Prepare the reception plan and its attachments. The dispatcher signs and affixes the special seal for team planning. Inform the tour guide to collect the plan and accessories. Attachments include: the list provided to the agreement unit, the company statement stamped with the operation seal, the accompanying report filled out by the tour guide, the quality feedback form filled out by the tourists (accompanying them all the way), and the cash to be paid in cash. Tickets are counted face to face and signed by the tour guide.
Viii. Preparation for settlement:
Fill in the company team statement, and affix the special seal for company finance after review. Fax the statement to the tour group for collection before the team arrives.
Nine, reimbursement:
At the end of the team trip, inform the tour guide to report to the department dispatcher in time with the reception plan, accompanying report, quality feedback sheet and original bill. The dispatcher carefully examines the accompanying report filled out by the tour guide, and on this basis, fills in the summary table and final statement of tour fare, and submits them to the department manager for examination and signature, and then to the finance department for examination and signature, and then to the general manager for signature and reimbursement.
X. Account:
The department will timely register the relevant funds of the agreement units involved in the group into the team expense schedule for verification.
XI。 Archive:
Organize the original information of the team, and register and file the team information of this month at the end of each month for reference.