Under normal circumstances, the archives room receives the files set by the document department and the business department according to the filing requirements, and the archives room receives the files handed over by various organs according to the requirements of entering the library. The sorting tasks of archives and archives rooms are mainly to check the quality of archives, formulate the sorting scheme in the museum (room), systematically sort out archives and fonds, and process the archives catalogue.
For the received documents that do not fully meet the sorting requirements, make necessary partial processing and sorting; For files that have undergone major changes in the classification system due to various reasons such as loss, destruction and movement, new system adjustments will be made, and scattered files that must be received and collected will be systematically sorted and catalogued, including all the contents of classification work.
Extended data:
Documentation requirements:
1. Collection, arrangement, storage, identification, statistics and utilization of archives. Including: file collection, file arrangement, file value appraisal, file preservation, file cataloging and file retrieval, file statistics, file editing and research (see file literature compilation), file provision and utilization.
2. The division of these eight tasks is relatively stable rather than absolute, some of them are divided into six links, and some are divided into two parts: basic work and utilization work. Because modern file management has become a complex system, there are also methods to divide it according to multiple levels.
3. The first level is divided into two subsystems: archival entity management and archival information development, and each subsystem is divided into several sub-systems. Archives entity management is divided into collection, sorting, identification, storage, statistics and other work links.
4. The development of archives informatization is divided into two parts: information processing and information output. Information processing includes cataloging, editing literature compilation and compiling reference materials, while information output includes providing reading, copying, consulting, communication, borrowing, publishing, exhibition and other service activities.
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