The term "remote use of electronic archives" as mentioned in these Measures refers to the act of archives providing archives certificates or archives reference materials for citizens, legal persons or other organizations through the e-government network and its remote use system of electronic archives.
The term "electronic seal" as mentioned in these Measures refers to the electronic data used to identify the identity of the file when the file certificate is issued by the archives, indicating that the content is the same as the original file. Article 4 The municipal archives department is responsible for the management of remote use of electronic archives within the administrative area of this Municipality, and shall perform the following duties according to law:
(a) unified configuration of electronic archives remote utilization system;
(two) to establish and improve the database management norms and related systems for the remote use of electronic archives;
(three) to confirm the units that have joined the remote use system of electronic archives, determine the right to use and issue electronic seals;
(four) to carry out remote use and promotion of electronic archives and other related work.
The county (city) district archives department shall assist the municipal archives department to do relevant work. Fifth archives in the remote use of electronic files, should do the following work according to law:
(a) equipped with special electronic archives remote utilization equipment, and regular maintenance;
(two) to strengthen the construction of electronic archives database, timely reserve electronic archives resources;
(three) to ensure that the uploaded and provided electronic documents are true, complete and accurate;
(four) the scope, description and procedures of the open and remote use of electronic files;
(five) to consult and register the relevant information of file users and provide services for them;
(six) other electronic archives remote use services. Article 6 The departments of development and reform, industry and informatization shall, according to their respective responsibilities, do a good job in the remote utilization of electronic documents. Seventh city, county (city) District People's Government shall incorporate the construction of archives into the national economic and social development plan at the same level, and incorporate the remote use of electronic archives into the information planning of the government at the same level. Eighth to encourage special archives and state organs, enterprises and institutions, social organizations to connect e-government network, to join the electronic archives remote utilization system, * * * to build, * * * to share electronic archives resources. Article 9 Units that hand over archives to archives shall do a good job in filing and handing over electronic documents in accordance with the national archives industry standards. Tenth archives should be submitted in accordance with the requirements of the municipal archives department special seal impression, unified production and distribution of electronic seals by the municipal archives department.
If the electronic seal cannot be used due to damage, loss of confidentiality and other reasons, the archives shall promptly apply to the municipal archives department for replacement. Eleventh archives and their staff should carry out remote use of electronic archives in accordance with the right to use and its operating procedures. The key and password of the remote electronic archives utilization system shall not be disclosed. Twelfth archives shall, in accordance with the requirements of the municipal archives department, sign an agreement on the remote use of electronic archives, and clarify the rights and obligations in the remote use of electronic archives. Thirteenth file users can use electronic files remotely in the nearest archives with valid certificates such as ID card and letter of introduction, or make an appointment by telephone or online. Fourteenth archives should provide free electronic archives remote use services for archives users.
The archives shall check and register the identity of the archives users when receiving the remote utilization requirements put forward by the archives users, and provide timely inquiry services for those who meet the utilization requirements; Do not meet the conditions for use, it shall inform and explain the reasons. Fifteenth archives can be used, it should be timely to provide file users with file certificates or file reference materials; If there is no available file, it should be answered on the spot and provide relevant consulting services for file users. Sixteenth archives electronic archives remote use system issued by the electronic seal of the file certificate and the original file has the same effect. Article 17 If archivists violate the regulations on archives management, alter or forge archives, or provide archives without authorization, the relevant departments shall punish the relevant responsible persons according to law. Article 18 If the unit that should hand over the archives to the archives refuses to hand over the electronic archives in accordance with the regulations, the relevant responsible personnel shall be given a warning or given a demerit; If the circumstances are serious, give a demerit or demotion; If the circumstances are serious, he shall be removed from his post. Article 19 The management and utilization of digital copies of paper files stored in the remote electronic file utilization system shall be implemented with reference to these measures. Article 20 These Measures shall come into force on September 5, 20 14.