1. Title: The title of an official letter generally has two forms. One consists of the name, reason and language of the issuing authority. The other is composed of reason and language. ?
2. Main sending organ: the organ or unit that receives documents and processes letters. The full name or standardized abbreviation should be written in the top box at the beginning of the file, followed by a colon. ?
(2) Text: Its structure generally consists of the beginning, the text, the end and the conclusion. ?
1, beginning: mainly explain the reason for sending the letter. It is generally required to explain the purpose, basis, reasons and other contents of the letter, and then transfer it to the following with transitional words such as "now explain the relevant issues as follows" or "now reply the relevant matters as follows". In the reasons part of the reply, generally, the title and document number of the communication are quoted first, and then the basis and the reasons for the document are explained. ?
2. Subject: This is the core content of the letter, mainly explaining the matters to be dealt with. The content of the letter is very simple. One letter and one thing should be written directly to Chen Qi. Whether discussing work, answering questions, or requesting the approval of relevant authorities, we should clearly describe the problems and opinions that need to be told to each other in concise and appropriate language. If it is a reply, we should also pay attention to the pertinence and clarity of the reply. ?
(3) Ending: Generally, we express our hope to each other in polite language. Or ask the other party to help solve a problem, or ask the other party to reply in time, or ask the other party to make comments or ask the competent department for approval. ?
(4) Conclusion: Generally, different conclusions should be used according to the matters inquired, notified, negotiated or answered. Such as "I am writing to inquire about (business)", "Please reply immediately", "I am writing to inform you" and "I am writing to reply". Some letters don't have to end. If it is a memo, you can use "from here" and "salute" like ordinary letters. ?
(5) Final signature: generally including signature and writing time. ? The name of the signing organ and unit, indicating the written time year, month and day; And stamped with the official seal.
Model letter:
Request for approval letter
Letter of approval from Guangzhou Bureau Sales Company
Office sales letter [XXX] No.5
Guangzhou Bureau:
Since the establishment of our sales company last year 10, domestic business activities have been increasing day by day, and there are often many documents, contracts, contracts and technical materials to be copied. In order to facilitate our work, we plan to buy a copier, please approve. ?
Yes, please reply.
Guangzhou Bureau Sales Company (Seal)
Xxx year x month x day