1. Recipient: Fill in the e-mail address of the recipient correctly to ensure that the mail can be delivered to the target recipient accurately.
2. Subject: briefly summarize the main idea of the email, so that the recipient can quickly identify the content of the email and improve the efficiency of email processing.
3. The content is organized and polite: the body of the email should be well-structured, clear in logic and natural in transition between paragraphs. There should be an appropriate greeting at the beginning, the content of the text should be objective and fair and the wording should be polite.
4. Complete signature: after the body of the email, indicate the sender's name, position, contact information and date, so that the recipient can know the source of the email and give feedback in time.
5. Information extraction: the body of the email should be concise, avoid lengthy and unnecessary descriptions, and ensure that the important content is prominent and easy to understand. For long or complex emails, you can use item numbers, titles and other methods to subdivide and extract core information.