Relying on leading technology, rich products and excellent customer service, Jack fixed assets barcode management system has been widely used in manufacturing, circulation, service, finance, government agencies, media publishing, aviation, electric power, metallurgy and other industries. Over the past nine years, the company has provided many successful implementation plans for many well-known enterprises, government agencies and institutions in all walks of life across the country. Our typical customers are: China Bank of Communications (96 branches in China), Shenzhen Development Bank, Huaxia Bank, China Pacific Insurance Company, Ackfar China Co., Ltd., China Southern Airlines, Zhejiang Mobile, Jiangmen Customs, Shanghai Pudong New Area Government (under the Planning and Development Bureau and Sub-district Office), Ningbo Beilun District Government (under the committees), Unilever, ZTE Power and Shanghai Power (under 27 units) Huaneng International Power Co., Ltd. (affiliated to 14 Power Plant), China Petroleum, China Petrochemical, Shanghai Haoledi Music and Entertainment Co., Ltd., Glico Food, German Gede Company, etc.
Successful application of fixed assets management of Shanghai Pudong New Area Planning and Development Bureau
Shanghai Pudong New Area is one of the most developed areas in the city, and it is also the focus of the city's fixed assets investment direction. Shanghai Pudong New Area Planning and Development Bureau is a bureau-level unit of Shanghai Pudong New Area People's Government.
Management background of Pudong New Area Planning and Development Bureau;
Pudong New Area Planning and Development Bureau consists of four departments: Inspection Office, State-owned Assets Office, Information Center and Bureau. Each department is an independent accounting unit, and the management of fixed assets is quite special. With the development of the new era, the management of administrative fixed assets is facing more and more problems.
The greater the pressure of reform and innovation, it is imperative. In order to speed up the standardization and popularization of the fixed assets management of the Planning and Development Bureau, a system that meets its management requirements is urgently needed. After many contacts, communication, product demonstration and demand discussion, Pudong New Area Planning and Development Bureau finally chose Shanghai Jiake Computer Software Company as its partner and introduced Jiake fixed assets barcode management system to solve some problems in fixed assets management.
How to standardize management, so as to fundamentally solve the problems existing in the management of fixed assets, it is necessary to introduce and innovate technical means and introduce advanced bar code management system for fixed assets. The following focuses on the solution of Jiake fixed assets barcode management system:
Jiake fixed assets bar code management system is an excellent management software based on physical management, with internationally mature bar code technology.
From the management point of view, the system combines the fixed assets management methods and processes formulated by customers, imports the existing data from ERP system or other systems, and uniformly inputs the original data of daily newly added assets into Jiake fixed assets bar code management software system, and the system automatically generates a unique physical asset identification code, including the physical asset name, specifications, purchase date, using department, property right department, custodian, storage location and other content information. In this way, a complete information system of physical assets is established, and all departments or inquirers can conveniently inquire about all fixed assets through this information sharing platform.
The content information of physical assets in Jiake fixed assets barcode management software system can be output to special barcode printer equipment, and barcode labels can be attached to fixed assets one by one. When taking inventory, the asset information in the software system can be imported into the special bar code reader recognition system, and the inventory personnel can take the bar code reader anywhere for inventory and verification, and a quick, accurate and comprehensive inventory can be realized by swiping. Automatically proofread the asset information pre-stored in the reader, or directly import the inventory data from the bar code reader into the bar code management software system of Jiake fixed assets, and the system will automatically check and proofread it.
According to the account card information of Jiake fixed assets bar code management software system, through powerful data export, the balance is automatically reconciled with the financial software system, and the reconciliation report is obtained, which truly achieves information sharing and account card consistency, eliminates unnecessary asset repurchase and asset loss, and maximizes the benefits of physical asset management.
The Successful Application of Fixed Assets Management in Bank of Communications
Bank of Communications is the fifth largest commercial bank after China Industrial and Commercial Bank, China Construction Bank, China Agricultural Bank and China Bank. It is divided into head office, branches under its jurisdiction, experts under its jurisdiction, branches directly under its jurisdiction and other units. * * * There are 86 branches in China, with thousands of branches and tens of thousands of savings offices.
1. Strengthen management and clarify links.
The fixed assets management of Bank of Communications mainly relies on manual bookkeeping management. The work intensity is high, the affairs are complicated, the information inquiry is inconvenient and the management is scattered, which brings a lot of inconvenience to the internal control management. Through the bar code management system of fixed assets, the centralized control of the specific use of fixed assets in the whole system of Bank of Communications can be completely realized, the superior bank can timely and comprehensively grasp the fixed assets of the subordinate banks, and the head office can timely know the assets of branches around the country, which not only improves the work efficiency, but also ensures the accuracy of data, and provides timely and accurate information for managers at all levels, assists management decisions, ensures the correctness of relevant decisions, and enhances the comprehensive competitiveness of enterprises.
2. Save inventory settlement time
Bank of Communications conducts a regular inventory at least at the end of each year, covering all the fixed assets of the head office and 86 branches, sub-branches and savings offices under its jurisdiction. In the past, fixed assets were counted, reconciled and reported manually. On average, each branch company needed 10 people and 1 month to complete the work. After using the bar code management system of fixed assets, each branch company only needs to arrange three people to spend 10 days counting fixed assets, and the work of auditing accounts and preparing statements is automatically completed by the computer.
3. Strengthen the procurement of fixed assets to avoid repeated procurement and waste.
Bank of Communications has strict regulations on the purchase of fixed assets. Under the previous manual processing method, it is necessary to inquire whether there is a demand for purchase, inquire about the current situation of assets through fixed assets accounts, and then consider whether there is really a need for purchase before approval. Because of the liquidity of assets, the information in the account books is difficult to reflect the real situation of assets. For example, if a department wants to buy a batch of computers, the examination and approval department should find out the number of computers owned by the department and whether they are in use from a large number of account books before deciding whether to approve them. If this takes a long time, the query will be omitted, which will lead to repeated purchases and waste of funds. Bar code management system of fixed assets can be used as an auxiliary tool for approval of fixed assets purchase. In the process of examination and approval, the examination and approval department only needs to conduct a detailed investigation of the existing assets of the application department through the corresponding terminal equipment, and this investigation result can become the first-hand decision-making information for examination and approval.
4. Grasp assets in time and rationally allocate resources.
In the manual mode, it is impossible to make real-time statistics on the specific situation of assets, especially the inventory loss and loss of assets can't be detected at all, and the information reflected by the obtained data is quite limited, and only the existence and value of assets can be roughly known, but it is difficult to obtain relevant information such as the current user department, previous user department and service life of assets, let alone comprehensive statistical analysis data. After using the system, the unified management of fixed assets of the whole bank is realized, and the head office can grasp the use of fixed assets of the whole bank in real time. Every asset purchased by each branch or sub-branch must be registered in time and printed with bar code. At this time, the head office or superior bank of a branch can track the purchase of assets in the computer, and can know the purchase of assets of one or more branches or even all branches through combined query. The head office can find out possible problems by inquiring about the inventory of branches, superior banks and subordinate banks every year, and organize special personnel to focus on inventory, so as to achieve strong pertinence. Through the statistical analysis function in the bar code management system of fixed assets, it is convenient to know the changes of fixed assets of subordinate banks and investigate the root causes of problems in time.
5. Simplify the depreciation of fixed assets to ensure accurate depreciation calculation.
The value of fixed assets is accrued as current expenses every month, so it is not difficult to calculate the depreciation of fixed assets every month. The problem is that the number of fixed assets is huge, and each asset has a corresponding card. There are at least tens of thousands of fixed assets in any branch, and the service life and depreciation methods of different assets are different. When dealing with depreciation, it is often necessary to register thick stacks of books and cards, and the workload can be imagined. In particular, this repetitive and tedious work will lead to inevitable mistakes and lead to distortion of information reflected in relevant statements. After using the bar code management system of fixed assets, you can choose the service life and depreciation method for each purchased asset. At the end of each month, the inventory results can be entered into the computer through the bar code reader. If assets are found to be depreciable, the staff will be reminded if they are found to be missing or surplus. With a simple screen operation and a simple mouse click, the depreciation work can be completed in a few minutes, and the accuracy of depreciation calculation is completely guaranteed.
The system has been running smoothly in Bank of Communications for five years, which has reduced the management cost of Bank of Communications, improved the work efficiency, made the workflow clearer, timely summarized the statements to the financial department, controlled the waste, timely reflected the inventory information, and significantly improved the work efficiency. Because of its solid foundation, advanced technology, reasonable structure, stable operation, accurate statements and convenient operation, the system has won unanimous praise from Bank of Communications.