How to write letters and matters needing attention

Letters refer to official documents used by non-directly under the authority to negotiate work, ask and answer questions, request approval and reply to examination and approval matters. Letter is a kind of parallel prose, which cannot be used by higher and lower organs. As the only parallel language in official documents, letters are widely used.

The text is concise and clear.

Attention should be paid to concise words and proper use of language. No matter whether it is a parallel organ or an essay without affiliation, we should pay attention to the calm and polite tone, don't oppress or force others by taking advantage of the situation, and don't flatter and be polite.

Timeliness problem

Letters also have the problem of timeliness, especially the prompt reply. Like other official documents, handle letters in time to ensure the normal conduct of official activities.

Strictly follow the official document format

It is necessary to write a "letter" in strict accordance with the official document format.

The content is specific and concentrated.

The content of "letter" must be single-minded and concentrated. Generally speaking, a letter stating a problem or a thing is desirable.

The content is true and accurate.

The contents of the letter must be true and accurate.

Demonstration-oriented

The writing of the "letter" is mainly based on statements, as long as the work of consultation, questions asked and answers are clearly written and reported to the relevant competent departments for approval.

Simple and sincere language

Sending a "letter" is to ask the other party, or discuss the work, or ask questions, or ask for approval. Therefore, the language of "Xin" requires simplicity, sincere tone and modest attitude.

Ending idiom

Idioms such as "Please reply immediately", "Hereby" and "Reply here" are often used at the end of a letter, but sometimes they are not used.