Formula: Equipment Manufacturing Department
Audit:
Date:
Langchao general software co., ltd
introduce
This research outline is suitable for order manufacturing industry, which helps researchers to understand the demand scope, scale, business departments and functional modules of manufacturing ERP system as a whole, so as to correctly locate the project requirements and provide detailed basis for project development and implementation.
The focus of this survey:
1)
The present situation, demand focus and external conditions of enterprise informatization
2)
The organizational form and production and operation status of the whole process from signing orders, shipping finished products to after-sales service.
3)
Organization form and integration requirements of enterprise technology and process data.
4)
Management status and scale of basic data such as enterprise data.
5)
Existing organizational structure of enterprises
6)
Enterprise strategic development planning
1 enterprise overall goal 1. 1 enterprise external environment investigation 1)
Relevant national policies (support or restriction)
2)
Requirements of industry authorities for enterprises
3)
Development trend of the same industry
4)
The situation of competitors
5)
Product market dynamics
6)
Resource market dynamics (materials, labor, finance, technology, information)
1.2 enterprise survey 1)
Development history and corporate culture
2)
Development goal (1-5 years) and management policy (development strategy)
3)
production capacity
Product level (product performance, quality, technology, price)
Product structure (including by-products and recycled materials)
Leading economic indicators
4)
Technical strength and economic strength
5)
Number and structure of personnel
6)
Characteristics and distribution of suppliers and customers
7)
Sales system structure, price system, market share, pre-sales and after-sales service level
8)
Main equipment composition
9)
Application status of existing computer systems
10)
Organizational structure and geographical distribution
1.3 Investigation on Management Status 1)
Department organization and business scope: what is the difference between the distribution of factories, the organizational structure of enterprises, and the management of internal factories and holding factories?
2)
Overall business process
3)
Technical standards (various quotas, specifications and standardization work)
4)
Management standards (various rules and regulations, post responsibility system, voucher statements, etc.). )
5)
Personnel training situation
6)
Cooperation situation
7)
The weakness of the current system: there are many management systems used by enterprises now? Which businesses are weak links? Or is it important to re-plan the design because the connections between systems are different?
1.4 demand survey
Key requirements and planning of enterprise ERP system. About time, what to prepare, plan several stages, what problems to focus on and what goals to achieve.
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The branch is not an independent legal person, but a public institution.
2)
What do you think is the business process that needs to be improved most now? How can we effectively reduce costs, shorten product delivery time and improve product quality?
3)
After the ERP system goes online, some changes may take place in the business process of the enterprise. Does the enterprise have enough psychological preparation? Especially the warehousing management of some materials.
4)
Management function requirements: What branches does enterprise information management currently include? How far they should be managed separately.
5)
Requirements of management ideas and methods: Whether business leaders have some good ideas or suggestions needs to be considered when making system planning.
6)
Various requirements of information processing, such as the requirements of key business processing degree, the requirements of business volume on the system, etc.
7)
Overall design of the whole system: which company databases should be managed by the company central database? That is, which factories (departments) can directly log in to these databases. (ORACLE database)
8)
2 department business process
2. 1 Design Department 1)
What are the main finished and semi-finished products? How to establish its classification and coding system?
2)
Definition of product structure? What is the level and scale? Single-level, multi-level, comprehensive multi-expansion mode? Multiple backtracking method? (Combined with typical products)
3)
Is there a situation where design and production are carried out at the same time? What if the design changes?
4)
To which departments does the design department provide technical documents? What technical documents are included?
5)
Whether the design should also provide technical documents to the shipping department.
6)
How are castings and forgings reflected in the design structure?
7)
What information software did the design department implement and what database did it use?
2.2 process department 1)
What information software did the process department implement and what database did it use?
2)
What are the contents of the existing process route? The compilation method of three parts of the existing process route (process route, material quota and man-hour quota) mainly considers whether the current scheme can meet the design requirements of the process department, and if not, further expands its functions.
3)
Are there multiple processing routes for the same workpiece, and can substitute equipment be used when the equipment capacity is insufficient?
4)
The design principle of process route, how to refer to design documents (such as parts list) to determine the process route? Do finished products need to be shipped in batches?
5)
Classification of existing process routes, discuss the classification of process route table with the supervisor, and consider the contents of inquiry and statistics from the requirements of basic cost control and production supervision.
6)
How the auxiliary process drawings determined by the process department, such as fixture drawing, measuring tool drawing and auxiliary process drawing, are reflected in the process route table. Find out the processing technology and production arrangement of fixture.
7)
Assembly process treatment, whether the existing process route has assembly content.
8)
What is the order change in product production process route and quality inspection? How to deal with the self-made standard parts of the process route? After the completion of some important processes, whether the key components have the problem of order change inspection. The processing of outsourced parts and standard parts determined in the process route mainly considers the combination with the logistics system. The general solution is to generate the purchase demand to the production planning department.
9)
Standardization of working procedures.
10)
Process change: For input documents and output documents, can the increase of process route caused by quality and design be reflected in the process documents?
1 1)
What are the main processes of product production? What are the technological characteristics of some typical products? Is there a situation in which products are circulated in multiple workshops?
12)
To which departments does the process department provide technical documents? What technical documents are included?
13)
Is the workload of fixture design heavy?
2.3 production management (production planning and workshop management) 1)
Contents of production plan: annual plan, quarterly plan and monthly plan.
2)
The planning method of each branch (division, workshop).
3)
How does the production department know the plans and progress of each branch (division, workshop)?
4)
How can enterprises coordinate the production progress as a whole and ensure the effective cooperation of all production departments in the production process?
5)
What if the delivery date is advanced, postponed, suspended or terminated?
6)
How to inform the production department in time when there are design and process changes and deal with them accordingly?
7)
How do I know the purchasing progress and arrival of the materials corresponding to each order?
8)
How do branches (divisions, workshops) know the production progress of upstream departments (corresponding departments of procurement and process) when making plans?
9)
How to know the production progress of each branch (branch, workshop) in real time when making a plan?
10)
Is it necessary to follow the whole process in the production process? If the trace is numbered?
1 1)
How to dispatch workers in the workshop?
12)
Is the management of semi-finished products convenient and simple? If it is inconvenient, where is the difficulty?
13)
Whether the production records of each branch (division, workshop) are timely and accurate in the production process.
14)
When there are quality problems in the production process, what process is used to deal with them? Can the shutdown and termination caused by quality problems be reported to the project manager or the person in charge of the order in time?
2.4 Procurement management:? 0? 1
Daily purchasing business:
1)
General process of purchasing business. (It can be described in the form of flow chart and text description) To what extent can the self-developed system manage the procurement business now? What needs to be improved? What is the most urgent problem to be solved?
2)
What is the internal organizational structure of the supply department and the post responsibilities and authority of the personnel?
3)
What are the purchasing departments? Does the procurement of raw materials and packaging materials belong to the unified procurement of a department? If not, then on what principle are they purchased by different departments or positions?
4)
Does the procurement of special materials adopt project management? How to view the purchase completion of the corresponding order materials?
5)
The basis and method of compiling the existing purchase plan, how to decompose the merged purchase plan according to the order and realize the special use of special materials?
6)
Can the purchase cost be included in the specific order? How to achieve it?
7)
According to what elements and by which department is the procurement plan for raw materials, auxiliary materials and packaging materials made? How is the approval process? How strong is the control in the actual business? How to deal with the plan changes during the implementation of the plan?
8)
Purchase method: sign a purchase order with the supplier? Go to the market to buy? Sign a package contract with suppliers and ask them to supply according to the supply plan? Special purchase? How to manage purchase orders (contracts)? How is the approval process? To what extent is the signing of the order restricted by the purchase plan? Is the material warehousing strictly in accordance with the order, and how to deal with the warehousing materials that exceed the order?
9)
Are quality comparison and price comparison management used at present? What is the specific process?
10)
Are there any purchases of imported raw materials, auxiliary materials and packaging materials? If yes, what is the procurement process (from planning, approval, customs declaration, receipt, quality inspection to warehousing)?
1 1)
Do all purchased materials have to be put into storage? Is there any direct use?
12)
Do purchased materials have to pass quality inspection before they can be put into storage?
13)
What is the process of returning unqualified purchases? How to make a purchase return order?
14)
Document transfer process between purchasing and warehouse?
15)
Document transfer process between purchasing and finance?
16)
What is the management and control of purchase price? Is there a price cap control?
17)
Is there a fixed relationship between the buyer and the supplier? Are there any special requirements for the buyer's inquiry authority? For example, a salesman can only query the payment status of his own supplier, but not other suppliers?
18)
Whether the purchase plan, purchase order, purchase invoice and payment order need to be printed by software and typed, and if necessary, provide the format.
19)
Does the purchasing department have its own accounts payable account book, and if so, is it consistent with the financial account book?
20)
How to deal with the situation that other molecular companies have no way to purchase?
2 1)
What is the difference between other special business processing, imported material procurement and domestic procurement?
22)
In your opinion, in what ways can computer management in purchasing department improve management level?
0? 1
Supplier management
1)
Which department is responsible for the file management of suppliers, and is it manual management or computer management at present? To what extent do you want to manage?
2)
How to classify and code suppliers? If there are classifications and codes, the supplier classification and coding table is obtained. Is the supplier classification, code and company name of the purchasing department consistent with the financial accounts?
3)
Whether it is both a supplier and a customer. If so, how to deal with it?
4)
Do you manage the reputation of suppliers?
5)
Is there a credit limit management for suppliers?
0? 1
Statistical management of basic information
1)
The original vouchers that need to be summarized, and the sample table of summary table is given.
2)
Summary tables that need to be provided to other posts or departments on a regular basis.
3)
Are there any other procurement systems in use at present, and how are they used?
0? 1
Financial accounting treatment of purchasing business
1)
What are the types of purchase invoices, such as 17% VAT invoice, 13% VAT invoice, ordinary invoice, etc. What is the tax calculation method?
2)
How to allocate the procurement expenses and what is the basis for allocation?
3)
Is there a strict correspondence between the invoice and the receipt document, for example, the quantity on the invoice and the quantity on the receipt document can only be recorded after being written off?
4)
What is the process of supply payment? Can I buy in advance? What are the usual payment and settlement methods?
5)
Are purchase invoices and payment documents written off one by one?
6)
Check purchase orders, arrival documents and invoices?
2.5 Inventory management:? 0? 1
Classification and management of inventory goods
1)
The basic process of warehousing business. (It can be described in the form of flow chart and text description) To what extent can the self-developed system manage the procurement business now? What needs to be improved? What is the most urgent problem to be solved?
2)
What are the distribution of warehouses, the internal organizational structure of warehousing departments, and the responsibilities and authorities of operators?
3)
How to classify inventory materials (including raw materials, auxiliary materials, packaging materials, inventory goods and spare parts)? How many kinds of materials are there?
4)
Is there a standard code for inventory items? Coding length? Can it be the only one in the whole factory? Does the standard code conform to the national standard?
5)
Do you use multiple units of measurement for the measurement of materials? If there are multiple units of measurement, is the conversion relationship between the units of measurement based on the primary unit of measurement or the secondary unit of measurement? Is it consistent with the unit of measurement used in financial accounting?
6)
Does the material adopt batch number management? If yes, is it FIFO, LIFO or manual selection? What materials need to be managed during the validity period? What is the current level of manual management or computer management? Can batch accounts be checked with detailed accounts?
7)
Does the material have location management? If so, how to divide it? What is the current situation of manual management or computer management?
8)
What is the storage form of materials in the warehouse? Is it a mixture of various materials, or is it discharged in different warehouses according to the nature of materials? How to divide the warehouse? Is there an off-site warehouse? If so, how to manage it?
9)
How is the elevated warehouse managed? Can you provide an interface with other systems?
10)
Are raw materials, accessories, packaging materials and inventory goods managed by part numbers? If yes, is it manual management or computer management at present?
1 1)
Is it necessary to carry out detailed management of material receiving and dispatching according to quality grade and limited time limit?
12)
Classification and management of low-value consumables?
0? 1
Inventory receiving and dispatching service
1)
How to check the receipt and delivery of corresponding materials?
2)
Are specific order materials specially managed in the warehouse? How to achieve it?
3)
Can the warehouse make statistics on the material in and out of the corresponding order, and how to achieve it?
4)
Do you need receiving (arrival) management? What materials are mainly targeted at?
5)
What are the warehousing forms of materials (such as purchasing warehousing, production warehousing, transit warehousing, transfer warehousing and other warehousing)? What are these forms of warehousing processes, approval processes and the original documents of these processes? What should the warehouse do if the procedures are incomplete?
6)
Are there any sorted, classified and processed materials before warehousing? If so, how is it handled?
7)
What documents need to be transferred to the finance department or other departments (posts) when receiving, and how often do they usually be transferred?
8)
Can raw materials, auxiliary materials and packaging materials not used up in the production workshop be returned to the warehouse (that is, false return)? If so, how to deal with it?
9)
How many kinds of materials are issued (production issue, sales issue, transfer issue, others)? What are these forms of outbound processes, approval processes and the original documents of these processes?
10)
What documents need to be transferred to finance or other departments (posts) when they are issued, and how often do they need to be transferred?
1 1)
How to deal with sales returns?
12)
Is quota picking management adopted? If yes, is the limited picking list prepared in strict accordance with the production plan and BOM? What should I do if the production requisition exceeds the limit?
13)
What is the process of warehouse allocation and movement? (Obtain original transfer and warehouse transfer documents)
14)
How to deal with the surplus and deficit of materials? (Obtain inventory voucher)
15)
Is there any outsourcing business? How to deal with it by hand?
16)
How to deal with unqualified and invalid raw materials, auxiliary materials, packaging materials and inventory goods? Which department verifies it? What kind of invalid documents are issued, and how can the warehouse register and report them to the finance department?
17)
Do raw materials, auxiliary materials, packaging materials and goods in stock need alarm management of maximum and minimum inventory?
18)
Other special processes.
0? 1
Inventory account book management
1)
What accounts are in stock? According to what documents? How often do you count? With which post * * * enjoy?
2)
What are the inventory summary tables? Which position is usually offered? Is there any pattern?
3)
Which departments may require the warehouse to provide what types of forms and documents?
4)
What copies of files do warehouses usually keep?
5)
What kind of forms, lists, etc. Which departments does the warehouse provide regularly?
2.6 Inventory management: 1)
What kind of pricing method is used for inventory receipt and issue accounting? What is the outbound mode? Is negative inventory allowed?
2)
Do you need to calculate the warehousing and outbound costs by warehouse? If warehouse accounting is needed, how to handle transfer and transfer?
3)
If the planned price method is adopted, how many levels of differential accounting should be calculated? Is the statistical basis of outbound variance based on picking department, picking purpose or outbound warehouse and business category? Or a combination of several?
4)
If accounting is based on the planned price, how long will it take to adjust the planned price?
5)
What is the current processing flow of the expected warehousing business?
6)
Handling method of adjusting book amount of inventory
7)
Whether the warehouse custody account is consistent with the financial accounting account. Whether the material name records of all departments are unified.
2.7 sales management? 0? 1
Daily business:
1)
The flow of sales business. (It can be in the form of flow chart+text description).
2)
What is the internal organizational structure of the sales department, and what are the responsibilities and authorities of the operators?
3)
The sales model is: distribution? Direct selling? Wholesale/retail? General agent/agent? Process processing.
4)
How to make a sales plan? Is it specific to the detailed departments, salesmen and products? How to evaluate the completion of the plan?
5)
How many types of sales orders are there? The execution process of sales order, especially the examination and approval links and positions?
6)
Is the sales department strict in the execution of orders (contracts)?
7)
Do you have foreign currency business? How to deal with it?
8)
Do you use a special unit of measurement for sales? If yes, is there a fixed conversion relationship with the unit of measurement used in financial accounting?
9)
When making a bill of lading or invoice, can the producer determine the warehouse where the inventory goods are located? If so, do you have the right to specify which batch of goods to send?
10)
Is there a credit limit management for customers or salesmen? What should I do if the debt exceeds a certain limit?
1 1)
Is there any discrepancy between the consignee and the drawer? How to handle it manually at present?
12)
How to deal with sales returns (logistics, if any)? How to refund the sales money (referring to the flow of funds)?
13)
How to manage the sales price and what is the specific price policy?
14)
How to deal with the sales discount?
15)
How to deal with the sales expenses? How to do accounts in finance?
16)
How to deal with the sales loss?
17)
Obtain sales orders, bills of lading, sales invoices, payment receipts and other related original documents. It is judged whether the information can be provided in the software.
18)
Are bills of lading, invoices and payment receipts printed? If yes, please provide the print format.
19)
How to handle and write off customer arrears? How to confirm accounts receivable (after the bill of lading is recorded or after the invoice is issued)?
20)
How to handle and write off customer arrears? How to confirm accounts receivable (after the bill of lading is recorded or after the invoice is issued)?
2 1)
If the customer is also a supplier, is payment allowed to offset the arrears? How to deal with it?
22)
Does the sales department have its own accounts receivable ledger? If yes, is it consistent with the financial accounts receivable subsidiary ledger page?
23)
Is there any consignment business? How to deal with it?
24)
How to assess salesmen?
25)
Is there any inconsistency between billing company and settlement company in the specific payment business process, and how to handle it manually at present?
26)
Do sales invoices and receipts need to be written off?
27)
At present, do you use the aerospace Jinsui anti-counterfeiting tax control system to make invoices? What is the system version?
28)
Other special business processing, learn more.
29)
In your opinion, in what ways can computer management in the sales department improve the management level?
0? 1
Customer management:
1)
Customer classification and classification rules. Need to know whether it meets the classification of finance.
2)
Customer coding and coding rules. Know clearly whether it is consistent with the financial code and company name.
3)
Is the customer type dominated by large customers or scattered customers? How many customers are there?
0? 1
Manage statistics, summary and reporting business;
1)
Which documents need summary statistics? Get a summary sample.
2)
What reports must be made? Which departments or positions to go to? Get a sample report.
3)
What documents do you usually need to query?
4)
What forms and forms are used to link business with finance department and warehouse?
2.8 Financial management? 0? 1
Investigation of financial part
1)
Does the financial department use microcomputer management? With what software? How long has it been used? What is the current use effect?
2)
The existing account structure of the enterprise.
3)
How to set the enterprise accounting period and whether it is unified with logistics business.
4)
How are the types of securities divided at present?
5)
Are there multiple monetary systems?
6)
Which accounts need to be set as quantity accounts?
7)
Which accounts need to be set as foreign currency accounts?
8)
Do you need to evaluate your income and expenditure by department? Department structure setting.
9)
What is the financial accounting level of products and raw materials?
10)
For projects under construction, how to calculate financially?
1 1)
How to manage personal loans and reserve funds?
12)
How to divide suppliers, customers and current accounts, such as by region, and if so, how to classify them? How many kinds are there? Is there a cross-household phenomenon?
13)
Document transfer relationship with supply, warehouse, sales and other departments?
14)
How often do warehouse, workshop and finance reconcile? Is it a microcomputer reconciliation or a manual reconciliation?
15)
What time do you check out every month? About how long will it take?
16)
What is the biggest problem facing financial accounting? For example, information between departments cannot be shared, and the workload of reconciliation is heavy. What problems do you hope to solve through the new system?
17)
How to calculate the norm cost, incoming cost, outgoing cost and actual cost of an order? Realize the pre-forecast, in-process control and post-accounting of costs?
0? 1
Financial statement investigation
1)
What external statements should be issued regularly every month? Is it filled in by hand or calculated by computer?
2)
What internal reports are there?
1.
If there are branches and subsidiaries, how to prepare the statements of each unit? Do you need to prepare consolidated statements? How do subsidiaries declare? How to merge the parent company? About how long will it take?