1. 1 Do a good job in collecting scientific and technological files.
Collection is the fulcrum, important link and effective channel to ensure the system, integrity and accuracy of scientific and technological archives. According to the characteristics and steps of different scientific and technological activities of various enterprises, file managers should do forward-looking work in the collection and arrangement of files.
1.2 Follow the formation law of scientific and technological archives to complete the sorting and filing work.
Scientific and technological archives are formed regularly with scientific and technological production activities. The arrangement and filing of scientific and technological archives is an important link in the process of archives management, which connects scientific and technological production activities and archives management activities. Scientific and technological archives management personnel should be familiar with the formation process of scientific and technological archives, master its formation law, and carry out the filing work under the guidance of the law.
The filing of 1.2. 1 shall comply with several requirements:
(1) The contents of scientific and technological documents in the case file must accurately reflect the real situation of production, scientific research, infrastructure, equipment and their management activities;
(2) the scientific and technological documents in the archives should be complete and complete;
(3) The carriers and writing materials of scientific and technological documents in archives shall meet the requirements of durability.
1.2.2 scientific and technological document managers should follow the following principles when writing papers:
(1) The documents of products, equipment and instruments shall be grouped according to the different components, structures and systems they reflect;
(2) The archives of infrastructure projects should be organized according to the different professions they reflect;
(3) The scientific and technological documents of scientific research topics can be divided into chapters according to the different research stages reflected by them;
(4) The written materials or management documents of products, equipment, infrastructure and scientific research should be grouped according to the different problems or different names reflected by them.
1.3 Establish a scientific filing process.
Due to the different contents and laws of scientific and technological production, the management processes of scientific and technological archives formed by enterprises are also different. Generally, the project with short construction period can be filed by the document manager of the project department according to the relevant provisions of enterprise file management after the project is completed, and the filing and handover work can be completed at one time after being audited by the enterprise file management department; In case of a project with a long construction period, the archives management department can negotiate with the project execution department and archive it by stages according to the project progress, that is, after a stage is completed, the archives management personnel of the project department will sort out and archive it according to the provisions of the archives system management, and then hand it over to the archives room after being audited by the archives management department to complete the phased archiving work.
The relevant managers of enterprise science and technology archives should take active actions to understand and master the characteristics of the enterprise's science and technology production activities, and often urge the relevant personnel to collect, sort out and archive the relevant information formed in science and technology production in time according to the actual situation, and archive it according to the relevant requirements of enterprise archives; Assist scientific research and production departments to formulate the filing scope of documents and materials, focus on the work links of collecting relevant materials such as acceptance and appraisal, strengthen the control of the process of document formation, grasp all nodes of the filing process, formulate reasonable management processes according to the actual situation of enterprises and the scientific laws of file management, ensure the integrity and completeness of materials, and continuously enrich and improve file collection.
2, the use of enterprise science and technology archives
2. 1, the importance of the use of scientific and technological archives to the development of enterprises
Since entering the information society, the ability to produce, collect, organize, utilize and develop information, especially scientific and technological information, has become a symbol of the prosperity of an economic entity and a country. Enterprise science and technology archives are an important part of enterprise information power. Our use of enterprise science and technology archives is mainly reflected in the following aspects: (1) Effective use of enterprise science and technology archives can save labor costs and promote the improvement of social productivity. As a potential productive force, scientific and technological archives can only play a role through utilization. (2) Using enterprise science and technology archives from a tactical point of view can increase the stock of science and technology archives and form a virtuous circle of value development and utilization of science and technology archives. The value of scientific and technological archives can be preserved and increased through development and utilization. On the one hand, it can improve the productivity and labor efficiency of the whole society. On the other hand, it can also be reflected in the emergence of new scientific and technological archives and the overall growth of the stock of scientific and technological archives. Therefore, the process of developing and utilizing the value of scientific and technological archives is also the process of increasing the stock of scientific and technological archives.
2.2, development and utilization is the ultimate goal of enterprise science and technology archives work.
The utilization service of scientific and technological archives is the highest standard to measure the work of scientific and technological archives in enterprises, and the development and utilization of scientific and technological archives is also the ultimate goal of doing well the work of scientific and technological archives in enterprises. While strengthening the basic management of scientific and technological archives, we should pay attention to the service and utilization of scientific and technological archives.
2.2. 1. Actively participate in the production, operation and management of the enterprise, and take the key work of each stage of the enterprise as the key work of the archives department. This requires archivists to get out of the archives department, understand the working trends of enterprises, and provide and introduce the archival materials needed for the relevant work of enterprises in time, so that the technical and management functions of archives can be realized in production and management, scientific and technological research and other activities, and the economic benefits can be improved.
2.2.2. Apply advanced technology to improve the service quality of scientific and technological archives utilization. The management of scientific and technological archives is fully assisted by computers, important scientific and technological archives are stored in computers by laser scanning and microfilming technology, and the information of scientific and technological archives is disseminated by computer information management network, so that the inquiry and utilization of scientific and technological archives are convenient, fast and accurate.
2.2.3 Carry out the compilation and research of scientific and technological archives information. With the application of computer in sci-tech archives management, archives managers should learn how to compile special historical materials to improve the efficiency of sci-tech archives management. At the same time, according to the needs of production and operation, scientific and technological development, we will deeply develop and utilize archival information resources to provide decision-making basis and reference materials for leaders' decision-making and daily work of various departments.
3, the new concept of development and utilization of scientific and technological archives
With the development of commodity economy, people's dependence and demand for information are increasing day by day, so the technology market came into being. In this situation, actively developing scientific and technological archives information can not only promote the development of socialist market economy and the reform of economic system, but also meet the needs of pushing enterprises to the market and make enterprises become producers and operators of socialist commodities.
3. 1 Change old ideas The purpose of collecting, keeping, developing and utilizing scientific and technological archives is to provide conditions and basis for scientific and technological, production and management activities, and only in the process of being utilized can the value of scientific and technological archives work be reflected.
For many years, the work of enterprise science and technology archives basically belongs to internal service, free service and custody service. With the progress of society, the use of scientific and technological archives that directly reflect the economic situation or economic construction will become more and more urgent. Archivists should not only establish a new concept of openness, actively serving enterprises and paying attention to economic benefits, but also realize the change of thought and action.
3.2 Correct Service Attitude Science and technology archives work should change the service concept around the main battlefield of economic construction, abandon the simple concept of "waiting for the stall", go deep into the front line of production, actively understand the actual needs in scientific research, design, production and management, and develop the information resources of science and technology archives. While doing a good job in receiving, managing and providing daily files, archivists should keep abreast of the needs of decision-makers and scientific and technological personnel for files, and take methods such as regularly reporting results, special compilation and opening up the catalogue in combination with the specific situation of their own units, so as to ensure that the archives department can check and adjust! Passive service is transformed into active service, and sporadic provision is transformed into system provision.
3.3 Diversified service objectives The ways of archival information services should be diversified, and consulting services, tracking services and targeted services should be carried out according to specific conditions, so that technology can be delivered to the door and information can be delivered to the home, so as to meet the different needs of various departments of the enterprise for the utilization of scientific and technological archives information as much as possible.
In the era of knowledge economy, the content of scientific and technological archives information service is more abundant, and the service goal is changed from single type to multiple type; It is necessary to meet the needs of the development of knowledge economy and the expansion and development of enterprise economy. This requires deepening the connotation of scientific and technological archives information service on the basis of traditional service. Starting from the information resources of scientific and technological archives in our unit, we will determine the information service direction of enterprise scientific and technological archives, actively carry out online information retrieval and utilization services, actively carry out digitalization of key project collections, and build an all-round and in-depth service pattern.
3.4 Service modernization means to do a good job in archival work, develop archival information resources and provide fast and high-quality services for enterprise production. Archivists must constantly improve their professional quality, not only have a strong sense of information, but also have professional knowledge and certain professional knowledge of archives management. Therefore, every archivist must constantly update his knowledge in order to meet the requirements of the times, promote the development of archival work, truly deepen his work, serve enterprises and contribute to society.
3.5 Science and technology archives work should adapt to market demand. At present, when large-scale construction units are moving towards the market economy in an all-round way and carrying out restructuring and reform according to the requirements of modern enterprise system, we can see a problem: that is, scientific and technological archives are produced and used in their own units, but they lack social communication. There are two reasons for this problem: first, the work of scientific and technological archives has been running in accordance with the closed consciousness and working methods of communication; Second, the society lacks the circulation mechanism of scientific and technological archives. As a result, the use of scientific and technological archives is not for social service, but for the unit to consult. In other words, the scientific and technological productivity contained in scientific and technological archives has not been released to the society, nor has it entered the market.
The establishment and perfection of market economy has created a good environment and great opportunities for the development of scientific and technological archives work. Turn the archive warehouse into an information center that adapts to the market and serves enterprises and society with modern scientific and technological information.