1. Under the leadership of the general manager, the archivist is responsible for sorting, cataloging, statistics, sorting and retrieval of files, as well as the collection and removal of various files, strictly performing handover procedures, accurately grasping indoor files, the number of files and the storage period of files, and managing the file management room in strict accordance with the requirements of the file management system.
Two, responsible for the internal layout of the archives management room, so that the archives and files are arranged neatly, scientifically and orderly. Keep the warehouse clean and tidy at all times.
Three, check the file security situation, found harmful factors to the file, timely report and take effective measures. Do a good job of "seven defenses" such as dust prevention, light prevention, moisture prevention, fire prevention, theft prevention, high temperature prevention and insect prevention, so as to combine prevention with prevention and ensure the integrity and safety of files.
Four, strictly implement the system of borrowing, consulting and registration, and the personnel of other units can go through the consulting formalities only after being approved by the general manager.
Five, archivists and loan personnel must take good care of the archives, keep the archives complete and clean, and shall not cross, alter, deface or extract page numbers on the archives, pay attention to confidentiality, and return them in time after use and return them to their homes on time.
Six, without the approval of the general manager, no one may extract, copy, take photos or take files out of the archives room.
7. The archivist shall urge the borrower to return the files according to the borrowing period, check the files returned by the borrower in time, and understand the storage situation and utilization effect. The borrower has the obligation to report and introduce the utilization situation.
Eight, the use of paste and copy technology, master the paper damage, handwriting fading, diffusion of the current file for rescue. The following acts are strictly prohibited:
1. Damage, loss or unauthorized burning of company documents;
2. Providing and copying company documents to the outside world without permission;
3. Altering or forging documents;
4. The archivist fails to report the filing situation in time or is poorly managed;
5. The archivist will be punished for borrowing, taking out or exceeding the formalities;
Nine, responsible for the use of archives and information feedback.
Ten, complete other tasks assigned by the leadership temporarily.